Vadodara Municipal Corporation Tender for Vehicle Hiring Contract - Mechanical Equipment
Progress
Vadodara Mahanagar Seva Sadan has announced an open tender for establishing an Annual Rate Contract for vehicle hiring services. This government procurement opportunity invites experienced transportation service providers to supply various vehicle types on call basis for outstation, fixed trip, and local trips within Vadodara city. The tender aims to streamline transportation operations for municipal functions, ensuring reliable, safe, and cost-effective vehicle services. With a contract value estimated at INR 80 lakhs and a completion period of 12 months, this tender offers a significant opportunity for fleet management companies and vehicle rental agencies seeking government contracts. Interested bidders must comply with eligibility, technical, and financial criteria, and submit their proposals via the NPROCURE portal before the deadline. This initiative promotes transparency and competitive bidding in public sector transportation services in Gujarat.
Scope Of Work
The selected contractor will be responsible for providing a variety of vehicle types on call basis, including but not limited to cars, vans, and minibusses, for different transportation needs within Vadodara and outstation trips. Key deliverables include:
- Supplying vehicles as per the requirements specified in the contract.
- Ensuring timely availability and maintenance of vehicles.
- Providing experienced drivers and support staff.
- Maintaining vehicle cleanliness and safety standards.
The process involves:
- Submission of bid with required documents.
- Evaluation of technical and financial proposals.
- Awarding the contract to the successful bidder.
- Execution of the contract with adherence to specified terms.
The contract duration is 12 months, with options for renewal based on performance and requirement.
| Vehicle Type | Quantity | Specifications |
|---|---|---|
| Sedan | As per requirement | Fuel-efficient, well-maintained |
| Van | As per requirement | Seating capacity, safety standards |
| Minibus | As per requirement | Suitable for group travel |
All vehicles must comply with safety and emission standards mandated by Gujarat state regulations.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Age | Not more than 5 years old |
| Fuel Type | Petrol or Diesel, compliant with emission norms |
| Seating Capacity | 4 to 20 passengers depending on vehicle type |
| Safety Features | Airbags, ABS, seat belts, first aid kit |
| Maintenance | Regular servicing and maintenance records to be provided |
Sequential process:
- Submit technical documents.
- Vehicle inspection by authorized officials.
- Approval and deployment.
All vehicles should have valid insurance and pollution control certificates, and must adhere to government safety standards.
Financial Requirements
The estimated contract value is approximately INR 80,00,000. The financial bid should include a percentage rate for vehicle rental charges, which will be evaluated based on competitiveness. Payment terms are as follows:
- 30% advance upon contract signing.
- Remaining payments on monthly basis based on verified trip logs.
- Final settlement after contract completion.
| Cost Component | Amount/Rate |
|---|---|
| Tender Fee | INR 6,000 (non-refundable) |
| EMD | As specified in tender document |
| Monthly Rental | To be quoted by bidder |
| Total Estimated Cost | INR 80,00,000 |
Bidders must ensure transparent and competitive pricing, with compliance to all financial regulations.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹6,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
15-10-2026 18:00:00
Document Download End
29-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹80,00,000
Bid To RA
No
Item Category
Mechanical Equipment
Authority & Contact
Officer Inviting Bids
Executive Engineer, Central Workshop Department, Vadodara Municipal Corporation
Bid Opening Authority
Executive Engineer, Central Workshop Department, Vadodara Municipal Corporation
Address
CENTRAL WORKSHOP DEPT, NEAR OFFICE OF WARD 14, VADODARA MUNICIPAL CORPORATION
Contact Details
9662446458
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender document.pdf
TENDER_DOCUMENT
Pressnote.pdf
TENDER_DOCUMENT
PRICE BID FORMAT.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
29-10-2026 16:04
30-10-2026 16:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY
TENDER FEE
RequiredEMD
RequiredTENDER PQ DOCUMENTS
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and licensing for vehicle rental services.
✓ Proven experience in providing transportation services to government or large organizations.
✓ Submit all required documents including Tender Fee, EMD, and PQ documents.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum annual turnover of INR 50 lakhs for the past 3 years |
| Experience | At least 3 years of experience in vehicle leasing or transportation services |
| Certifications | Valid vehicle registration, insurance, and driver licenses |
| Submission | Complete all mandatory documents as specified in the tender guidelines |
Important: Bidders must meet all eligibility requirements and provide valid certificates and documents to qualify.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender aims to establish an Annual Rate Contract for vehicle hiring services for Vadodara Municipal Corporation, covering outstation, fixed trip, and local trips, to ensure reliable transportation for government activities.
Who is eligible to participate in this tender?
Eligible bidders must have valid vehicle registration and licenses, a minimum annual turnover of INR 50 lakhs, and at least 3 years of experience in vehicle leasing or transportation services. All required documents, including Tender Fee and EMD, must be submitted.
How can I submit my bid?
Bids must be submitted online via the NPROCURE portal. Download the tender documents, complete all mandatory forms, and upload all required certificates before the deadline of 26-10-2026, 4:00 PM. Physical submissions are not accepted.
What are the key dates for this tender?
The bid opening date is scheduled for 26-10-2026 at 4:00 PM. The bid submission starts on 15-10-2026 at 6:00 PM and closes on 26-10-2026 at 4:00 PM. Evaluation will follow immediately after submission.
What technical standards must vehicles meet?
Vehicles should be not more than 5 years old, compliant with emission norms, and equipped with safety features like airbags and seat belts. They must also have valid insurance and pollution certificates, with regular maintenance records available for inspection.