Vadodara Municipal Corporation Tender for Supply of LED Street Lights Fittings - Open Procurement
Progress
Vadodara Mahanagar Seva Sadan has issued a government tender for the annual supply of LED street lights fittings under an Open procurement process. This project aims to upgrade city lighting infrastructure with energy-efficient LED fixtures, promoting sustainability and smart city development. The tender invites qualified electrical suppliers and contractors to submit bids, including technical documentation, tender fees, and EMD. The project has an estimated value of INR 30.375 million and a completion timeline of 12 months. Key stages include bid submission, evaluation, and contract award, with detailed eligibility criteria and technical specifications provided. This opportunity is ideal for companies seeking to collaborate with government agencies on urban modernization initiatives. Bidders must adhere to the specified deadlines, submission formats, and quality standards to participate successfully in this transparent and competitive process.
Scope Of Work
The scope of this tender encompasses the supply of LED street light fittings as per the specifications detailed in the tender documents. Key deliverables include:
- Supply of high-quality LED fittings suitable for street lighting.
- Ensuring compliance with technical standards specified in the tender.
- Delivery to designated locations within Vadodara city.
The process involves:
- Reviewing the tender documents and technical specifications.
- Submitting the bid along with required documents.
- Participating in the bid opening and evaluation process.
- Contract signing and commencement of supply within the stipulated timeline.
| Specification | Details |
|---|---|
| Item Category | Electrical, LED Street Lights |
| Completion Period | 12 months |
| Estimated Cost | INR 30,375,000 |
| Delivery Location | Vadodara Municipal Corporation |
Bidders must ensure that all supplies meet the quality standards specified and are delivered within the agreed timeline to avoid penalties or disqualification.
Technical Specifications
The LED street light fittings must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Rating | 50W, 60W, 70W options |
| Luminous Efficacy | ≥130 lumens per watt |
| Color Temperature | 5700K ± 500K |
| Operating Voltage | 110V-240V AC |
| Certification | BIS, IEC, CE |
| Durability | IP65 rated for outdoor use |
Sequential process for technical compliance:
- Review detailed specifications in the tender documents.
- Ensure product samples meet the technical parameters.
- Submit technical compliance certificates along with bid.
- Participate in technical evaluation and testing if required.
All supplied fittings should be tested for durability, energy efficiency, and safety standards before delivery.
Financial Requirements
The estimated budget for this project is INR 30,375,000, covering the procurement of LED street light fittings. The payment terms are as follows:
| Cost Component | Amount (INR) |
|---|---|
| Total Estimated Cost | 30,375,000 |
| Payment Schedule | 30% advance, 70% upon delivery and acceptance |
| Payment Mode | Electronic transfer |
| Validity of Offer | 120 days from bid submission deadline |
Bidders must provide a detailed price bid, including unit costs, taxes, and any additional charges. All financial offers should be inclusive of applicable taxes and duties, and conform to the specifications outlined in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹10,000
Contract Form
Supply
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
15-10-2026 18:30:00
Document Download End
02-11-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,03,75,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
ARC LED Fittings.pdf
TENDER_DOCUMENT
LED - Price Bid.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
05-11-2026 17:00
05-11-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredTender Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid tender fees and EMD documents.
- ✓ Proven experience in supplying electrical fittings, particularly LED street lights.
- ✓ Must possess necessary certifications and quality assurance documents.
- ✓ Financially sound with a minimum turnover as specified in the tender.
| Qualification Criteria | Details |
|---|---|
| Tender Fees | INR 10,000 (paid and documented) |
| EMD | As per tender guidelines, proof of deposit required |
| Experience | Minimum 3 years in electrical product supply |
| Certification | Valid ISO/IEC certifications for electrical products |
| Financials | Annual turnover of at least INR 50 million for the last 3 years |
All documents must be submitted in the prescribed format and verified before the deadline for eligibility clearance.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this tender?
This tender is for the Supply of LED street lights fittings under an Annual Rate Contract. It involves providing energy-efficient, certified LED fixtures suitable for outdoor street lighting in Vadodara city, ensuring compliance with technical standards and timely delivery.
Who can participate in this government tender?
Eligible bidders include electrical equipment manufacturers, suppliers, and contractors with proven experience in LED lighting solutions. They must meet financial, technical, and certification criteria outlined in the eligibility section and submit all required documents before the deadline.
What are the key deadlines for bid submission?
The bid submission opens on 15-10-2026 at 18:30 and closes on 02-11-2026 at 13:00. Tender documents can be downloaded until 02-11-2026 at 11:00. Bidders should ensure timely submission to avoid disqualification.
What technical standards must the LED fittings meet?
The LED fittings must meet parameters such as Power Rating, Luminous Efficacy, Color Temperature, Operating Voltage, and IP65 rating. Certification from BIS, IEC, and CE is mandatory. Detailed specifications are provided in the tender documents, and samples may be tested during evaluation.
How is the evaluation process conducted?
Evaluation is based on technical compliance (50%), price competitiveness (30%), and past experience (20%). Bidders must meet minimum qualifying marks and submit complete documentation. The highest scoring bid will be awarded the contract.