Nagarpalika Gujarat Swadeshi Mela Event Management Tender Sabarkantha 2026 - National Level Exhibition Organization
Bid Publish Date
17-Oct-2026, 12:21 pm
Bid End Date
27-Oct-2026, 1:00 pm
EMD
₹30,000
Location
Progress
Tender Overview
The Nagarpalika under the Urban Development And Urban Housing Department Gujarat invites bids for Event/Exhibition/Outdoor Event Management tied to the Swadeshi Mela in Sabarkantha, Gujarat 383001. The tender references a national scope with an estimated value not disclosed and an **EMD of ₹30,000. Key differentiators include the requirement for a state-based service office and the possibility of quantity/duration variation up to 25%. Bidder consent and clear documentation are essential, with consortium options allowed under strict joint liability. Unique aspects center on local deployment and live event management capabilities for a government-backed Swadeshi initiative.
Technical Specifications & Requirements
- Product/Service Category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management for Swadeshi Mela (outdoor event) – national scope.
- EMD: ₹30,000 to accompany bid.
- Delivery/Execution: Service office must be located in the consignee's state (Gujarat).
- Consortium: Permitted; each member liable for full contract obligations; an undertaking to be uploaded.
- Support & Accessibility: Dedicated toll-free service contact and escalation matrix required.
- Health/Safety: Products/services must be non-toxic; MSDS for toxic materials if applicable.
- BOQ: No items listed; no quantities specified.
- Additional ATC: Clear, legible documents; no conditional offers.
- Contract Flexibility: 25% up/down variation in scope allowed at issue of contract and within contract duration.
Terms, Conditions & Eligibility
- Bid Submission Conditions: Upload all required documents; conditional offers not accepted.
- Financial Standing: Bidder must not be under liquidation, bankruptcy, or receivership; provide an undertaking.
- Assignment/Sub-contract: Prior written consent required; joint liability remains with seller.
- Office/Support: Dedicated service number and escalation matrix must be provided.
- Documentation: GST, PAN, experience certificates, financial statements, EMD, OEM authorizations as applicable; ensure legibility.
- ATC Compliance: Read tender doc completely; non-compliant bids rejected.
Key Specifications
-
Event/Exhibition management for Swadeshi Mela (outdoor)
-
EMD amount: ₹30,000
-
State-based service office requirement: Gujarat
-
Consortium allowed with joint liability
-
Dedicated toll-free service support and escalation matrix
-
Non-toxic materials; MSDS if toxic materials used
Terms & Conditions
-
25% variation in contract quantity or duration
-
State-based service office in Gujarat required
-
Consortium allowed with joint liability and undertakings
-
Dedicated support contact and escalation matrix mandatory
-
Legible documents; no conditional offers
Important Clauses
Payment Terms
Not specified in provided data; ensure submission aligns with ATC and supplier terms.
Delivery Schedule
Execution window tied to Swadeshi Mela event dates; 25% scope adjustment permissible.
Penalties/Liquidated Damages
Penalties/LD not detailed; refer to ATC for specific breach consequences.
Bidder Eligibility
-
Must have dedicated Gujarat-based service office
-
Not under liquidation or bankruptcy; provide undertaking
-
Consortium allowed with shared liability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Organization of Swadeshi Mela; Organization of Swadeshi Mela; above 300; Outdoor Event
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sabar Kantha
Delivery Pincodes
383205
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjaykumar Manilal Chaudhari | 383205,Prantij Nagarpalika Oppo. State Bank Of India | Sabar Kantha | Gujarat | 383205 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10051204.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD document (₹30,000)
Technical bid documents
OEM authorizations (if applicable)
Clear and legible copies of all uploaded documents
Undertakings for non-liquidity and consortium liability
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Sabarkantha Swadeshi Mela event management tender in Gujarat 2026
Bidders must submit complete tender documents, including GST, PAN, experience certificates, financial statements, and the ₹30,000 EMD. Ensure a Gujarat-based service office, dedicated support contact, and an escalation matrix. Consortium bids are allowed with joint liability; read ATC for conditional restrictions and ensure legible submissions.
What documents are required for Nagarpalika Swadeshi Mela procurement in Gujarat
Required documents include GST registration, PAN, experience certificates of similar events, financial statements, EMD payment receipt, technical bid documentation, OEM authorizations if applicable, and clear undertakings avoiding liquidation. All documents must be legible and submitted with the bid.
What are the vendor eligibility criteria for Gujarat event management tender 2026
Eligibility requires a Gujarat-based service office, non-liability for liquidation, and ability to form a consortium with joint liability. Vendors must provide undertakings confirming financial stability and compliance with ATC terms, along with all mandatory documents.
What are the key technical requirements for the Sabarkantha Swadeshi Mela bid
Key specs include outdoor event management services for a Swadeshi Mela, non-toxic materials, and availability of dedicated toll-free support plus an escalation matrix. No BOQ quantities are provided; bidders should outline scalable resources to handle outdoor crowd management.
When is the EMD submission for this Gujarat tender due
EMD of ₹30,000 must accompany the bid as per ATC. Ensure payment is traceable to the bid and that the EMD receipt is uploaded with the tender submission, along with all required documents.
What are the payment and delivery expectations for the event management contract
While exact payment terms are not specified, bidders should anticipate standard government practice: milestone or progress-based payments upon service delivery, with penalties per breach defined in ATC. Delivery relates to event execution timelines; ensure readiness for outdoor Swadeshi Mela deployment.
How to ensure consortium bids meet liability requirements for Gujarat procurement
If forming a consortium, designate a leader and ensure all members sign an undertaking of joint liability for full contract performance. Each member must meet eligibility criteria, and the bid must clearly delineate responsibilities and risk sharing.