Darbhanga District Panchayats Signage Board (V4) Tender 2026 ISO 9001, 25% Quantity Option, Turnover Criteria
Progress
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • Up to 25% quantity uplift under option clause with calculated delivery extension
- • Supply, Installation, Testing and Commissioning of Signage Board (V4) – Q3
- • Turnover criteria based on last three financial years; audited statements or CA certificate accepted
- • No BOQ items provided; procurement likely framework-based with order-stage finalization
- • ATC and Corrigendum compliance required with bid submission
- • Warranty/after-sales expectations implied via ISO 9001 and SCM requirements
- • Brand/OEM considerations not explicitly specified beyond OEM turnover
Tender Overview
The Darbhanga District Panchayats under the Department of Panchayati Raj invites bids for the Signage Board (V4) – Q3 category. While exact start/end dates and estimated value are not disclosed, the bid requires Supply, Installation, Testing and Commissioning of signage boards, with a flexible quantity option of up to 25% additional units. Bidders must meet the ISO 9001 certification requirement, and demonstrate adequate turnover over the last three financial years. The project emphasizes compliance with quality norms and timely delivery under the option clause, making the bid suitable for experienced manufacturers or OEMs with established quality processes.
This procurement focuses on standardized signage solutions for district level civic infrastructure, with emphasis on robust supply chains and post-installation support. The lack of BOQ items indicates a framework-like contract where exact unit counts may be finalized at order stage, while bidders should prepare to scale production to accommodate potential quantity fluctuations. The unique aspect is the combination of IS0 9001 quality management expectations and a flexible delivery window tied to contract performance.
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of Signage Boards (V4) – Q3 category.
- Certification: ISO 9001 certification for bidder or OEM.
- Delivery flexibility: Option to increase quantity up to 25% of bid/contracted quantity; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Financials: Minimum average annual turnover required for bidders and OEMs over last three years (per bid document).
- ATC/Certificates: Upload all required certificates; adherence to bid document, ATC and corrigendum terms.
- Scope of supply terms: Bid price to include all cost components for supply, installation, testing and commissioning.
Terms, Conditions & Eligibility
- EMD and documents: EMD amount not specified here; bidders must submit all required documents as per bid documents.
- Turnover criteria: Minimum average annual turnover for bidder and OEM over the last three years; evidence via audited statements or CA certificate.
- Delivery terms: Delivery period tied to last date of original delivery order; option period follows the option clause with minimum 30 days.
- Payment terms: Not specified in detail; ensure compliance with standard government payment terms in the bid document.
- Quality compliance: ISO 9001 certification mandatory for bidder or OEM; non-compliance may lead to rejection.
- Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations likely required; submit per T&Cs.
Key Specifications
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Product category: Signage Board (V4) – Q3
-
Delivery scope: Supply, Installation, Testing and Commissioning
-
Quality standard: ISO 9001 certified
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Quantity mechanism: 25% quantity option with extended delivery period
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Documentation: Upload all required certificates per bid terms
Terms & Conditions
-
Mandatory ISO 9001 certification for bidder or OEM
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Bid price must cover supply, installation, testing and commissioning
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Option clause allows up to 25% quantity increase with delivery adjustments
Important Clauses
Payment Terms
Not specified in detail; follow standard government payment terms in bid document and ATC
Delivery Schedule
Delivery commences from the last date of original delivery order; extended delivery window via option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated here; refer to bid terms and applicable government LD provisions
Bidder Eligibility
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Minimum average turnover as per bid requirements over the last three financial years
-
ISO 9001 certified bidder or OEM
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Experience in supplying/installing signage or equivalent infrastructure projects
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Signage Board (V4) (Q3)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
847201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhinash Kumar Pritom | 847201,gram panchayat Ramouli | Darbhanga | Bihar | 847201 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9849000.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating three-year turnover
Experience certificates for similar supply/installation projects
OEM authorization letter (if bidding as an Authorized Dealer)
ISO 9001 certificate (bidder or OEM)
Bid security / EMD proof as per bid document
Technical compliance certificates and ATC/corrigendum documents
Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for signage tender in Darbhanga?
Bidders must submit GST registration, PAN, three-year turnover proof (audited statements or CA certificate), experience certificates for similar work, ISO 9001 certification, OEM authorizations if applicable, and EMD as per bid terms. Ensure ATC/corrigendum documents are included with the technical bid.
How does the 25% quantity option affect delivery in this Bihar bid?
The option clause allows up to a 25% increase in ordered quantity. Delivery time extends using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, ensuring schedule flexibility for scale-up.
What are the ISO 9001 requirements for this signage procurement in Darbhanga?
Bidders must have ISO 9001 certification for either the bidder or the OEM offering the signage boards. The certificate must be current and verifiable, supporting the quality-management processes for supply, installation, testing and commissioning.
What is the scope of supply for the signage tender in Bihar 2026?
Scope includes Supply, Installation, Testing and Commissioning of Signage Boards (V4) – Q3 category. The bid price should cover all cost components, with no separate line items for installation or commissioning.
When is the delivery timeline for the sign boards under this procurement?
Delivery starts after the original delivery order date; if the option is exercised, extended delivery time applies per the 25% quantity clause, with a minimum extension of 30 days.
What turnover criteria apply to bidders for this Darbhanga tender?
Bidder and OEM must meet the minimum average annual turnover over the last three financial years, supported by audited balance sheets or CA certificates; new entities rely on completed years post-incorporation for turnover calculation.