Rural Development Department Bihar High Mast Lighting Tower Tender Samastipur - LED Flood Lighting System Q3 2026
Progress
Key Highlights
- • Mandatory in-state service centres for carry-in warranty and 30-day establishment window
- • Dedicated toll-free service number and escalation matrix required
- • Option clause permitting up to 25% quantity increase at contracted rates
- • Delivery period mechanics based on original delivery order with minimum 30 days extension
- • No BOQ items specified in the available data; seek clarification on scope
Tender Overview
Organization: Rural Development Department Bihar, Location: SAMASTIPUR, BIHAR - 848101, procuring a High Mast Lighting Tower for large area with LED Flood Lighting System (Q3). Tender scope references a standalone lighting solution with no BOQ items listed. The contract stresses an option clause up to 25% quantity at contracted rates and defines delivery timing rules linked to the original delivery period. Key differentiators include mandatory in-state service coverage, dedicated service support, and an escalation matrix. The tender emphasizes after-sale service readiness and on-time delivery under fluctuating quantity scenarios while clarifying that start/end dates and estimated value are not disclosed in the provided data.
Technical Specifications & Requirements
- Product/Service: High Mast Lighting Tower with LED Flood Lighting System for large area illumination (Q3).
- Delivery/Quantity Flexibility: Up to 25% increase in order quantity during both initial and currency phases at contracted rates; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Service & Support: Functional Service Centre in the State of each consignee for carry-in warranty; establishment within 30 days of award; payment contingent on evidence of a functional centre.
- Support Infrastructure: Dedicated toll-free service and an escalation matrix for service support must be provided by bidder/OEM.
- Financial Terms: EMD amount not disclosed in the data; bidders must align with ATC/terms.
- BOQ: No items listed; bidders should prepare for a light-touch or non-itemized scope until further clarification.
Terms, Conditions & Eligibility
- Delivery Terms: Delivery period is linked to the original delivery order; extension rules apply per option clause with minimum 30 days.
- Financial Standing: Bidders must not be under liquidation or similar proceedings; an undertakings to this effect is required.
- Support Commitments: Functional service centre within the state, toll-free support, and an escalation matrix are mandatory.
- Warranty/Service: On-site vs carry-in warranty handling and related service commitments are defined through ATC; bidders must meet these commitments.
- Documentation/Submission: GST, PAN, and experience/certification evidence are typically required; OEM authorizations may be requested by the buyer.
Key Specifications
-
High Mast Lighting Tower with LED Flood Lighting System (Q3)
-
No explicit quantity or value provided; be prepared for variable demand under option clause
-
Service Centre in the respective State; 30-day setup deadline after award
-
Dedicated toll-free support and an escalation matrix for service
Terms & Conditions
-
Option clause allows 25% quantity variation at contracted rates
-
Delivery timing follows original order date with minimum 30 days extension
-
In-state service centers and toll-free support are mandatory
Important Clauses
Payment Terms
Payment terms tied to delivery and documentary evidence of service center; exact percentages not disclosed in supplied data
Delivery Schedule
Delivery period begins from last date of original delivery order; option-driven extensions possible with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in data; likely governed by ATC and standard tender terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide written undertaking
-
Demonstrate prior experience with high mast lighting or LED flood systems
-
Have functional service centers in the state of each consignee or commit to establish within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866193.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates for similar high mast lighting projects
Financial statements/balance sheet
EMD submission proof (as per ATC)
Technical bid documents
OEM authorization letter (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Samastipur Bihar 2026?
Bidders should compile GST and PAN, provide experience certificates for LED flood lighting, submit financial statements, and furnish an EMD as per ATC. Ensure you can demonstrate a functional service centre in the state and supply a dedicated service escalation matrix. Review option clause allowing 25% quantity changes.
What documents are required for Bihar lighting tender submission 2026?
Prepare GST certificate, PAN card, annual financial statements, experience certificates of similar projects, EMD proof, technical bid documents, and OEM authorizations if applicable. Ensure service capabilities and escalation contact details are included per ATC requirements.
What is the delivery expectation for the high mast lighting project in Bihar?
Delivery timing follows the last date of the original delivery order with a minimum 30-day extension if the option clause is exercised. The bidder must be ready to adjust quantity up to 25% at contracted rates, impacting the schedule accordingly.
What service commitments are required for Bihar lighting equipment procurement?
Bidders must have in-state service centres or establish one within 30 days of award, provide a dedicated toll-free support number, and offer an escalation matrix to ensure prompt service response and maintenance.
Which standards or certifications are expected for lighting towers in this Bihar tender?
The tender data mentions LED flood lighting and high mast towers; while IS/ISO standards are not explicitly listed, bidders should align with industry norms for lighting equipment and obtain OEM authorizations where applicable.
What are the key eligibility criteria for the Bihar lighting tender 2026?
Candidates must avoid liquidation or bankruptcy, supply experience in similar projects, maintain financial stability, and guarantee functional service support in the relevant state with documented evidence.
How is quantity variation handled in the Bihar high mast lighting contract 2026?
The purchaser may increase or decrease quantity by up to 25% at contracted rates; delivery time adjusts proportionally via the formula (increased quantity ÷ original quantity) × original delivery period, with a 30-day minimum.
What is required to establish service support before contract award in Bihar?
Provide evidence of existing service capability or a plan to establish a service centre within 30 days of award, including a dedicated toll-free number and escalation matrix for the lighting system.