Indian Oil Corporation Limited Marketing Division Vision Reader Software Upgrade Tender Ujjain MP 2026
Bid Publish Date
06-Mar-2026, 10:29 am
Bid End Date
16-Mar-2026, 11:00 am
Location
Progress
Tender Overview
IOCL Marketing Division, operating at Ujjain BP in Madhya Pradesh, seeks an upgrade of the Vision Reader software on an existing HTPC carousel to address date code rejection. The procurement is limited to pre-approved suppliers and follows a single-tender, invitation-only process. The scope is software enhancement for date code acceptance on the HTPC carousel, located at Ujjain, with an option to increase order quantity by 25% at contracted rates. Delivery timing is linked to the last date of the original delivery order, with extensions governed by the option clause. The process is framed by IOCL’s internal sourcing rules, and the tender explicitly notes acceptance of extended delivery periods when options are exercised.
Brief context: upgrading legacy visual reader software to resolve date-code rejections at a strategic petroleum retail outlet, ensuring continued compliance with internal control workflows.
Key differentiator: strict pre-qualification of suppliers and a formal invitation process; the clause allows price and quantity adjustments up to 25% during contract execution. The tender emphasizes process control and adherence to IOCL’s procurement framework.
Technical Specifications & Requirements
- Product/Service: Vision Reader software upgrade for old HTPC carousel used at Ujjain BP
- Location: Ujjain, Madhya Pradesh 456001
- Category: Upgradation of Vision Reader software for date code rejection
- BOQ Items: Not available (Total Items: 0)
- Standards/Compliances: Not specified in tender data; no explicit hardware or software standards listed
- Bid Process: Single tender, limited to approved suppliers; unsolicited offers ignored
- Bidder Details: HT PROCESS CONTROLS PRIVATE LIMITED is a listed participant
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Delivery: Delivery period linked to last date of original delivery order; extension provisions apply
- Participation: Tender published for information only; participation by invitation only; registration with IOCL required for future tenders
- EMD/Financials: Not specified in tender data; standard practice requests EMD and financial statements
- Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance, and EMD submission typically required
- Penalties: Not detailed in the extracted terms
- Warranty/Support: Not specified in tender data
Key Specifications
-
Product/service name: Vision Reader software upgrade
-
Scope: Upgrade on existing HTPC carousel to address date code rejection
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Location: Ujjain BP, Madhya Pradesh
-
Estimated value: Not disclosed
-
Delivery terms: As per original delivery date with option-based extensions
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Qualification: Approved supplier; invitation-only participation
Terms & Conditions
-
25% quantity variation allowed during contract execution
-
Delivery period starts from last date of original order
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Invitation-only tender with pre-approved supplier list
Important Clauses
Payment Terms
Not detailed in provided terms; typical IOCL tenders require milestone-based payments following delivery and acceptance
Delivery Schedule
Delivery period computed as per original delivery date; additional time rules apply when exercising the option clause
Penalties/Liquidated Damages
Not specified in data; may be defined in ATC document linked to tender
Bidder Eligibility
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Pre-approved supplier status with IOCL for Ujjain region
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Experience in software upgrades for hardware control systems
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Capability to deliver within extended delivery timelines under option clause
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | HT PROCESS CONTROLS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Upgradation of Vision Reader software in old HTPC carousel for date code rejection at Ujjain BP |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Upgradation of Vision Reader software in old HTPC carousel for date code rejection at Ujjain BP
Authority Records
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Documents 6
GeM-Bidding-9004439.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar software upgrade projects)
Financial statements (audited, if available)
EMD payment proof (if required by IOCL terms in future communication)
Technical bid documents (software upgrade approach, compliance matrix)
OEM authorization or reseller certificate (for software if applicable)
Company profile and eligibility credentials
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to participate in IOCL Vision Reader upgrade tender in Ujjain MP 2026
Bidders must be pre-approved by IOCL and invited to quote; register with IOCL for future tenders, ensure capability to upgrade Vision Reader software on HTPC carousel, and submit all typical documents (GST, PAN, experience certificates) along with any OEM authorizations. The process is invitation-only with potential 25% quantity variances.
What documents are required for IOCL vision reader upgrade tender
Submit GST certificate, PAN card, experience certificates for similar upgrades, audited financial statements, EMD proof if applicable, technical bid detailing upgrade approach, and OEM authorizations. Pre-approval status with IOCL is essential; unsolicited bids are ignored.
What are the delivery terms for IOCL Ujjain upgrade tender
Delivery timing starts from the last date of the original delivery order; if options are exercised, additional time equals (extra quantity ÷ original quantity) × original delivery period, minimum 30 days, with possible extension to the full original period.
What standards apply to Vision Reader software upgrade for IOCL
No specific software standards are listed in the tender data; ATC documents may define standards. Bidders should refer to the ATC for any IS or software compliance requirements and ensure compatibility with existing HTPC carousel hardware.
What is the EMD amount for IOCL Ujjain vision upgrade
The tender data does not specify an EMD amount; bidders should await official ATC or tender notice for the exact EMD requirement and submission method, typically through online payment or demand draft as directed.
Who are the potential bidders for IOCL Ujjain tender
The notice indicates a single-tender, invitation-only process with approved suppliers; HT Process Controls Private Limited is named as a participant, suggesting incumbent relationships and prior IOCL approvals may influence eligibility.
What is the scope of the IOCL vision reader upgrade at Ujjain
The scope involves upgrading the Vision Reader software on an old HTPC carousel to address date code rejection at Ujjain BP; the BOQ contains no line items, indicating a focused software upgrade rather than hardware replacement.