Mahanadi Coalfields Limited fire extinguisher refill tender Jharsuguda Odisha 6 Kg 2026
Bid Publish Date
21-Sep-2026, 6:37 pm
Bid End Date
01-Oct-2026, 7:00 pm
Value
₹1,31,157
Location
Progress
Tender Overview
Organization: Mahanadi Coalfields Limited (Coal India Limited)
Product/Service: Refilling of Fire Extinguisher Cylinders - Dry Powder Fire Extinguisher, 6 Kg or as per Engineer Incharge
Location: Jharsuguda, Odisha 768201
Estimated Value: ₹131,157.00; EMD: not disclosed
Scope: Refilling of dry powder extinguishers with capacity 6 Kg (or as directed). No BOQ items available; procurement targets service delivery at plant/site level in line with Engineer Incharge instructions
Unique Aspect: Tender includes quantity variation up to 25% at contract issue and during execution; MSE purchase preference applicable with documentary evidence; dedicated service support requirement from bidders/OEM
Technical Specifications & Requirements
- Product/Service: Refilling of Dry Powder Fire Extinguisher Cylinders (6 Kg capacity) as directed by the Engineer Incharge
- Location: Jharsuguda, Odisha; service delivery at site
- Estimated Value: ₹131,157.00; no explicit BOQ items
- Standards/Certifications: Not specified in data; bidders to ensure compliance with standard fire-safety refill practices and OEM guidelines as applicable
- Experience: More than 2 years in similar refilling or service of fire extinguishers
- Submission/Contract Flexibility: 25% quantity/duration variation; subcontracting and assignment rules apply with prior consent; Service & Support obligations include dedicated toll-free contact
- Payment Security: PBG allowed; Fixed Deposit Receipt accepted as part of security; salary/wage payment obligations for deployed staff described in terms
Terms, Conditions & Eligibility
- EMD/Performance: EMD amount not disclosed here; 25% variation allowed in contract quantity/duration
- MSE Preference: Purchase preference for Micro and Small Enterprises with manufacturer eligibility for goods; service providers for services; matching L-1 price within +15% margin considered
- Subcontracting: Requires buyer consent; liability remains with original seller
- Service Commitment: Dedicated toll-free service support required from bidder/OEM
- Documentation: Upload certificates as per bid document/ATC; non-submission may lead to rejection; payroll documentation obligations for staff deployed
- Payment Terms: Not detailed beyond salary/wage payment obligations; contractor must pay staff salaries first and claim subsequent payments with statutory documents
Key Specifications
-
Product/Service: Refilling of Dry Powder Fire Extinguisher Cylinders
-
Cylinder capacity: 6 Kg (as per Engineer Incharge)
-
Location: Jharsuguda, Odisha
-
Estimated value: ₹131,157.00
-
Experience required: >2 years in similar service
-
Security: EMD not disclosed; PBG allowed; Fixed Deposit Receipt accepted
Terms & Conditions
-
25% variation in contract quantity/duration at issue and execution
-
MSE purchase preference with documentary evidence and price matching option
-
Dedicated toll-free service support required from bidder/OEM
Important Clauses
Payment Terms
Contract may include payment terms linked to delivery milestones; salaries for deployed staff must be paid by contractor before claiming from Buyer; documentary proof (PF, ESIC) to accompany payments.
Delivery Schedule
Delivery/refill services to be performed at Jharsuguda site as directed by Engineer Incharge; contract allows up to 25% quantity adjustment.
Penalties/Liquidated Damages
Payment and delivery penalties may apply as per standard terms; specific LD rate not disclosed in available data.
Bidder Eligibility
-
Manufacturer/service provider of fire extinguisher refill services
-
Minimum >2 years of experience in similar refilling works
-
Compliance with MSE purchase preference documentation and availability of dedicated service support
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Refilling of Fire Extinguisher Cylinders - Dry Powder Fire Extinguisher or as per the Engineer Incharge; 6 Kg or as per the Engineer Incharge; More than 02 years
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
8
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jharsuguda
Delivery Pincodes
768211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Sahu | 768211,Office of the Chief General Manager, Mahanadi Coalfields Limited, Lakhanpur Area, At/PO Bandhbahal, Via, Belpahar | Jharsuguda | Odisha | 768211 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9925278.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar fire extinguisher refill works (>2 years)
Financial statements or turnover evidence
EMD document or alternative security submission
Technical bid/compliance certificates
OEM authorizations (if applicable)
Any other certificates specified in bid document/ATC
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for fire extinguisher refill tender in Jharsuguda Odisha 2026
To bid, bidders must demonstrate >2 years of refilling fire extinguishers, provide GST, PAN, experience certificates, financials, and OEM authorizations. Ensure implementation of dedicated service support and adherence to 25% quantity variation. Submit EMD or alternate security as per bid documents.
What documents are required for fire extinguisher refill tender in Odisha
Submit GST, PAN, experience certificates, financial statements, EMD security, technical bid compliance, OEM authorizations if applicable, and any certificates requested in ATC. Ensure payroll documentation for deployed staff and proof of service support capabilities are included.
What are the technical specs for 6 kg dry powder refills in this tender
Scope covers refilling dry powder extinguishers with 6 kg capacity as directed by Engineer Incharge. No explicit standards listed; bidders should follow OEM guidelines and standard fire-safety refill practices, with emphasis on correctness of powder weight and pressure maintenance.
What is the estimated contract value for the Jharsuguda fire extinguisher tender
The estimated value is ₹131,157.00. Though EMD amount is not disclosed, bidders should prepare as per standard security requirements and ensure readiness for potential variation up to 25% in quantity during execution.
What are the payment terms and service support requirements
Contract implies salaries for deployed staff paid by the service provider first, with subsequent claims to the buyer accompanied by PF/ESIC documentation. A dedicated toll-free service support line is required from the bidder or OEM.
How does MSE purchase preference affect eligibility in this tender
MSE preference applies if the bidder is a manufacturer of the offered product or a service provider and meets documentary criteria. If L-1 is not an MSE, an MSE seller may be invited to match L-1 within a 15% margin for award of 100% value.
What is the 25% option clause for this fire extinguisher tender in Odisha
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue; post-issuance, adjustments remain within the same 25% limit. For lump-sum service contracts, scope/value may be increased by 25% with the service provider's consent.