Indian Army D Shaped Earphone, Speaker Microphone & Accessory Tender East Khasi Hills Meghalaya 2026
Bid Publish Date
01-Sep-2026, 9:54 pm
Bid End Date
12-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple communication accessories, including D Shaped Earphones, Speaker Microphones, High Capacity Batteries, Heavy Duty Carrying Cases, and Helical Antennas, for delivery in East Khasi Hills, Meghalaya 793001. The BOQ lists 5 items with unspecified quantities and an estimated contract value not disclosed. A mandatory physical sample must be submitted for technical evaluation, with live demonstration if requested. Suppliers must maintain a functional local service center in the North East Region with trained staff and spare parts, and provide GST registration and trade licenses. The scope emphasizes rapid evaluation through hands-on sample testing and demonstration capabilities.
Technical Specifications & Requirements
- Product categories: D Shaped Earphone, Speaker Microphone, High Capacity Battery, Heavy Duty Carrying Case, Helical Antenna.
- Mandatory physical sample submitted prior to technical bid opening; one working sample for evaluation.
- Live demonstration may be requested; non-compliance leads to disqualification.
- Service capability: NE regional service center with trained technicians and essential spare parts; provide service contact details.
- Documentation: valid GST registration and trade licenses; ensure OEM or authorized reseller status where applicable.
Terms, Conditions & Eligibility
- Right to increase/decrease quantity up to 25% of bid quantity during contract.
- Physical sample submission required; evaluation contingent on successful testing.
- North East Region service center must be functional; provide service engineer contact details.
- Delivery period calculations adhere to option clause; minimum additional time of 30 days subject to quantities.
- Documents to submit: GST certificate, PAN, experience certificates, financials, EMD documents, and OEM authorizations where relevant.
Key Specifications
-
Product names and categories: D Shaped Earphone, Speaker Microphone, High Capacity Battery, Heavy Duty Carrying Case, Helical Antenna
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Quantities: not disclosed in BOQ; 5 total items
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Estimated value: not disclosed
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Delivery location: East Khasi Hills, Meghalaya 793001
-
Quality/standards: not specified; requirement focuses on samples and on-site demonstration
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Experience: must have functional local NE service center with trained staff
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Testing: mandatory physical sample testing before technical bid evaluation
Terms & Conditions
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Quantity adjustment tolerance up to 25% at contract placement and during currency
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Mandatory physical sample submission and live demonstration if requested
-
North East Region service center capability and contact details required
-
GST, PAN, experience, financials, and OEM authorizations are required
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Delivery timeline governed by option clause with minimum 30-day extension
Important Clauses
Payment Terms
Not explicitly stated; terms to be negotiated with contract and may depend on delivery milestones.
Delivery Schedule
Delivery period to commence from last date of original delivery order; option clause may extend time based on quantity variations.
Penalties/Liquidated Damages
Not specified in tender data; potential LDs may apply per standard government contract practices.
Bidder Eligibility
-
Must have a functional local service center in the North East Region
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Provide GST registration, PAN, and trade license
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Submit a working physical sample and participate in demonstration if required
Tender Data
Bid Details
Quantity
35
Category
D Shaped Earphone
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
D Shaped Earphone , Speaker Microphone , High Capacity Battery , Heavy Duty Carrying Case , Helical Antenna
Pre-Bid & Qualification
Pre-Bid Date
02-09-2026 13:00:00
Pre-Bid Venue
17 JAT RP GATE, NEAR 101 AREA, EAST KHASI HILLS, SHILLONG, PIN-793001
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
East Khasi hills
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | East Khasi hills | East Khasi hills | - | - | 6 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9830728.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
D Shaped Earphone
D Shaped Earphone
Speaker Microphone
Speaker Microphone
High Capacity Battery
High Capacity Battery
Heavy Duty Carrying Case
Heavy Duty Carrying Case
Helical Antenna
Helical Antenna
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | D Shaped Earphone | D Shaped Earphone | 6 | pieces | mashkoh | 30 | |
| 2 | Speaker Microphone | Speaker Microphone | 2 | pieces | mashkoh | 30 | |
| 3 | High Capacity Battery | High Capacity Battery | 18 | pieces | mashkoh | 30 | |
| 4 | Heavy Duty Carrying Case | Heavy Duty Carrying Case | 6 | pieces | mashkoh | 30 | |
| 5 | Helical Antenna | Helical Antenna | 3 | pieces | mashkoh | 30 |
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurement
Financial statements (latest audited/management accounts)
EMD/Security deposit documents (if applicable)
Technical bid documents and product specifications
OEM authorizations or authorized distributor certificates
Trade license or proof of business registration
Service center details in North East Region with contact information
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for earphone and accessory tender in Meghalaya 2026?
Bidders must submit a complete bid package including GST registration, PAN, experience certificates, financial statements, and OEM authorizations. A physical sample is mandatory prior to technical evaluation, with potential live demonstrations. Ensure a North East regional service center is operational and provide contact details. The quantity may vary up to 25% during contract.
What documents are required for the Indian Army procurement in East Khasi Hills?
Required documents include GST registration, PAN card, experience certificates for related supplies, latest financial statements, proof of EMD submission, technical compliance documents, and OEM authorization if not the manufacturer. Also provide service center details in the North East Region.
What are the technical expectations for D Shaped Earphones in this bid?
Technical expectations focus on physical sample performance, reliability for military use, and demonstration readiness. The vendor must supply one working sample and allow a live demonstration if requested. Specific EMI/compatibility standards are not listed in the tender data.
When is delivery expected after order placement in this Meghalaya tender?
Delivery timing is governed by the option clause allowing a 25% quantity increase with a calculated extension. The minimum additional time is 30 days if the original period is shorter, and delivery starts from the last date of the original delivery order.
What is the scope of service center requirements for North East Region?
Vendor must operate a functional NE service center with trained staff, spare parts, and a dedicated service engineer. Provide service center address, phone, and email; demonstrate capacity to perform maintenance and repairs as part of the bid submission.
What are the EMD and warranty expectations for this Army tender?
EMD details are not disclosed in the tender; bidders should prepare as per standard government norms. Warranty terms are not specified; bidders should propose compliant warranty/AMC terms during contract finalization and clarify post-warranty support.