Urban Development And Housing Department Bihar Tractors (V3) Tender Madhepura 2026 IS 550 Compliant
Progress
Tender Overview
The Urban Development And Housing Department Bihar invites bids for Tractors (V3) in the Madhepura district, Bihar 852101. The procurement includes the supply, installation, testing and commissioning of tractors, under a single contract with option to increase quantity by up to 25% at contracted rates. Delivery timelines, data sheet alignment, and GST considerations are critical, with emphasis on prior govt supply experience and three-year turnover data. This opportunity targets bidders with verified government project experience and demonstrable financial stability, and who can meet the elevated supply scope in a public procurement context.
Technical Specifications & Requirements
- No explicit product specifications provided in the tender data; bidders must rely on the Data Sheet uploaded with bid for parameter verification.
- Scope includes Supply, Installation, Testing and Commissioning of goods (SITC).
- Mandatory cross-check: Data Sheet vs offered product parameters to avoid rejection due to mismatch.
- Required for qualification: prior regular manufacturing and supply of similar category products to central/state govt or PSUs for 1 year before bid opening; primary product must meet value criterion in case of bunch bids.
- Turnover criterion requires minimum average annual turnover over the last three financial years; auditors or CA certificates must accompany submission.
- GST applicability is bidder’s responsibility; actual reimbursement as per rates or quoted %.
Terms, Conditions & Eligibility
- Option Clause allowing quantity adjustment up to 25% during contract period with corresponding time extensions.
- Data Sheet must be uploaded; any mismatch may lead to bid rejection.
- Bidders must demonstrate non-liquidity status (no liquidation or bankruptcy) with an undertaking.
- Experience criteria require govt/PSU supply of similar tractors; provide contracts as evidence.
- Turnover requirement: minimum average turnover as per bid document, supported by audited statements or CA certificate.
- GST to be self-verified by bidders; tender will not be responsible for GST charges beyond actuals.
Key Specifications
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Product/service: Tractors (V3) for Madhepura, Bihar
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Estimated value: Not specified
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EMD: Not specified in data
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Experience: 1 year of regular manufacture/supply to Central/State Govt or PSU required
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Turnover: Minimum average annual turnover over last three years required (as per bid document)
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Delivery scope: Supply, Installation, Testing and Commissioning
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Standards: Not specified in data; Data Sheet will define compliance
Terms & Conditions
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Option clause permits 25% quantity variation during contract
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GST responsibility lies with bidder; reimbursement per actuals or quoted rate
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Data Sheet must match offered product; mismatch may trigger rejection
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Demonstrable govt/PSU experience required with contract copies
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Three-year turnover evidence required via audited statements or CA certificate
Important Clauses
Payment Terms
GST is bidder responsibility; reimbursement as actuals or as per quoted rate; no explicit payment schedule provided in data
Delivery Schedule
Delivery period linked to original delivery order; extension rules apply per option clause; minimum 30 days for additional time
Penalties/Liquidated Damages
Not specified in data; standard govt tender practice likely applies; ensure Data Sheet alignment to avoid rejection
Bidder Eligibility
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Regularly manufactured and supplied same or similar tractors to Central/State Govt/PSU for 1 year before bid opening
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Demonstrable turnover: minimum average turnover over the last three years
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Non-liquidity status with undertaking; not under bankruptcy or receivership
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Data Sheet alignment with bid; no unexplained mismatches
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
90
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prakash Kumar Nishad | 852220,OFFICE OF THE EXECUTIVE OFFICER NAGAR PARISHAD UDAKISHUNGANJ, BLOCK CAMPUS,UDAKISHUNJANJ | Madhepura | Bihar | 852220 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9872552.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Audited Balance Sheets or CA certificate indicating three-year turnover
Data Sheet of offered tractors uploaded with bid
Evidence of prior govt/PSU supply of similar tractors (contracts and performance details)
OEM authorization or reseller agreements (if applicable)
Declaration of non-liquidity status (no liquidation/court receivership)
Bid security/EMD documentation (as applicable by tender)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tractors V3 tender in Madhepura Bihar 2026
To bid, submit Data Sheet with bid, provide three-year turnover proof via audited statements or CA certification, and demonstrate govt/PSU supply experience for at least one year. Include non-liquidity undertaking, OEM authorizations if applicable, and ensure GST is calculated by you. The contract allows up to 25% quantity extension.
What documents are required for Madhepura tractor procurement bid
Required documents include GST registration, PAN, three-year turnover proof, Data Sheet uploaded with bid, evidence of prior govt/PSU supply, OEM authorization if needed, non-liquidity undertaking, and EMD documentation as applicable. Ensure data sheet consistency with offered tractor specifications.
What are the essential eligibility criteria for tractors tender in Bihar
Eligibility requires one year of govt/PSU supply of similar tractors, minimum average turnover over three years, non-liquidation status, and submission of contracts as evidence. Bidders must meet Data Sheet alignment rules and provide OEM/authorized reseller documentation if required.
What is the delivery and extension policy for the Madhepura tractor bid
Delivery starts after the original delivery order; if options are exercised, time extension is calculated as (additional quantity/original quantity) × original period with a minimum of 30 days. The purchaser may extend the duration up to the original delivery period.
How is GST handled in the Madhepura tractors procurement
GST is bidders’ responsibility; the buyer reimburses GST as actuals or at the applicable rate, whichever is lower, up to the quoted GST percentage. Ensure accurate GST calculation in bid pricing to avoid discrepancies.
What specifications govern the tractors tender in Madhepura 2026
No explicit technical specs are provided here; bidders must rely on the Data Sheet uploaded with bid. Cross-verify offered tractor parameters against Data Sheet to prevent rejection due to mismatch.
What are the key financial criteria for bidders in this Bihar tender
Bidders must demonstrate minimum three-year turnover via audited balance sheets or CA certificate; maintain non-liquidity status; provide EMD documentation per tender requirements; ensure pricing accommodates potential 25% quantity variation.
What is the scope of supply for the Bihar tractor tender
The scope includes Supply, Installation, Testing and Commissioning of tractors; all costs should be included in bid price; ensure SITC readiness and post-installation support per terms.