Southern Railway Centrifugal Oil Cleaning Machine Tender 2026 - ISI/ISO Standards, Installation & Commissioning
Bid Publish Date
22-Oct-2026, 10:18 am
Bid End Date
02-Nov-2026, 4:00 pm
Location
Progress
Tender Overview
Southern Railway of Indian Railways invites bids for the supply, installation, testing and commissioning of a centrifugal oil cleaning machine. The scope covers end-to-end delivery, on-site installation, and commissioning at the consignee location, with post-installation support. The contract emphasizes the bidder’s ability to establish or demonstrate a functional service centre within the relevant state, and includes RITES inspection as part of the acceptance process. The procurement requires credible past performance in similar categories and adherence to the buyer’s ATC/corrigendum terms. The opportunity requires OEM authorization for participating dealers, and a structured service/escalation framework. The estimated contract value is not disclosed, and the award will consider warranty compliance and timely service delivery. Unique elements include performance penalties for delays in warranty servicing and a high emphasis on after-sales support and field presence. The tender targets bidders capable of full lifecycle delivery and post-sale service in railway environments, with a focus on reliability and timely rectification.
Technical Specifications & Requirements
- Product: centrifugal oil cleaning machine (Category: Q3)
- Scope: Supply, Installation, Testing & Commissioning; on-site commissioning likely required
- Service Centre: Functional centre in the State of each consignee location; establishment within 30 days of award if not existing
- Inspection: RITES inspection against Works Test Certificate (WTC) and Guarantee Certificate (GC); inspection charges borne by bidder
- Past Performance: Supplier must have provided the same/similar category product for 100% of bid quantity in at least one of the last 3 financial years or current year
- Documentation: Bidder to attach bid-specific ISO/IS certificates and OEM authorization letters; GST compliance required
- Warranty Penalties: 0.5% weekly penalty for delays, up to 10% of contract value; potential PBG forfeiture
- ATC/ATC-3 Clauses: Compliance with buyer-specified terms, including inspection and performance milestones
Terms, Conditions & Eligibility
- EMD/Performance: Include EMD details per tender terms; safeguard via PBG; penalties applicable for warranty non-compliance
- Delivery Timeline: On-site installation and commissioning within project schedule; penalties for delay
- Payment Terms: As per buyer terms; payment release linked to documentary evidence of functional service centre and RITES clearance
- Documents: OEM authorization, bid-specific dealership certificates, GST, PAN, experience certificates, financial statements
- Warranty/Support: 3-day defect rectification window during warranty; maximum cumulative penalties 10% of contract value
- Inspection/Quality: RITES inspection charges to be borne by bidder; WTC and GC requirements must be met
- Eligibility: Functional service capability in the State, prior experience in similar supply contracts
Key Specifications
-
Product/service names: centrifugal oil cleaning machine
-
Quantities/scope: supply, installation, testing and commissioning
-
EMD/estimated value: not disclosed in data provided
-
Experience: supplier must have supplied similar product in at least one of last 3 financial years
-
Quality/standards: ISI/ISO certifications as applicable, OEM authorization
-
Delivery/installation: on-site commissioning and functional service centre within 30 days if not existing
-
Warranty/penalties: 0.5% weekly penalty, max 10% contract value; PBG forfeiture if non-compliant
Terms & Conditions
-
EMD and PBG requirements with penalties for warranty defects
-
RITES inspection as part of acceptance; inspection charges borne by bidder
-
Functional service centres in consignee state; 30-day establishment if absent
Important Clauses
Payment Terms
Payment will be released after submission of service centre proof and RITES clearance; terms aligned with contract
Delivery Schedule
Delivery, installation, testing and commissioning must meet project timeline with penalties for delay
Penalties/Liquidated Damages
Warranty servicing delays attract 0.5% unit price per week; cap at 10% of contract value; PBG forfeiture possible
Bidder Eligibility
-
Demonstrated capability to supply centrifugal oil cleaning machines for railway environments
-
OEM authorization or dealership certificate for the product
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Past performance: at least one similar project in last 3 financial years or current year
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
3 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
centrifugal oil cleaning machine (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishidevan Saravanan | 600003,Office of the Assistant Materials Manager Coach Maintenance Stores Depot, Train Care Centre, Southern Railway Basin Bridge, Chennai 600003 | Chennai | Tamil Nadu | 600003 | 1 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9967692.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar centrifugal oil cleaning machines
Financial statements (last 3 years)
Bid security/EMD documentation
Technical bid documents showing compliance with ATC/ corrigendum
OEM authorization/authorized dealership certificate
RITES inspection readiness documentation
Frequently Asked Questions
How to bid for centrifugal oil cleaning machine tender in Southern Railway 2026
To bid, ensure OEM authorization, attach dealership certificate, provide GST and PAN, supply past performance for similar machines in last 3 years, and submit RITES inspection readiness. Include service centre details in the state, and comply with ATC terms and warranty penalties.
What documents are required for Southern Railway centrifuge oil cleaner bid
Submit GST certificate, PAN, three years financials, experience certificates for similar equipment, OEM authorization, bid security/EMD details, technical compliance, and evidence of a functional service centre or plan to establish within 30 days of award.
What are the warranty penalty terms for railway oil cleaning equipment
Warranty servicing must be completed within 3 days of defect notification; delays incur 0.5% of unit price per week, up to 10% of total contract value, with potential PBG forfeiture and alternate sourcing at bidder cost.
What is the inspection process for this railway tender
RITES will conduct inspection against WTC and GC; inspection charges borne by bidder. Place of inspection must be provided with full address and pin code; compliance with WTC/GC is mandatory.
What are the delivery and installation requirements for the machine
Deliver, install, test and commission on-site; if no local service centre exists, establish one within 30 days of award. Payment tied to proof of service centre and successful commissioning per contract terms.
What past performance criteria apply to this oil cleaning tender
Bidder must have supplied the same/similar product for 100% of bid quantity in at least one of the last three financial years (2023-24 to 2025-26) or current year to a government body or PSU.
Which standards or certifications are required for the bid
Mandatory certifications include OEM authorization and relevant quality standards; ensure compliance with buyer ATC/Corrigendum and provide any ISI/ISO certifications applicable to centrifugal oil cleaning equipment.