Punjab National Bank Fire Resisting Filing Cabinets Tender IS 14561 Q2 - FRFC Procurement 2025
Bid Publish Date
24-Oct-2025, 3:52 pm
Bid End Date
03-Nov-2025, 4:00 pm
Location
Progress
Key Highlights
- • FRFC procurement under IS 14561 (Q2) for Punjab National Bank
- • Option clause allows ±25% quantity variation at contracted rates
- • Pre-dispatch inspection required; 7-day inspection window; external labs may be used
- • Delivery time calculations based on last date of original delivery order with minimum 30 days extension
- • Specifics on outer/inner thickness, drawer front thickness, lock type, and painting finish to be clarified in bid
Tender Overview
Punjab National Bank invites bids for Fire Resisting Filing Cabinets (FRFC) compliant with IS 14561 (Q2) to enhance secure document storage across banking operations in India. The procurement focuses on FRFC cabinets with defined drawer counts, fire rating, outer/inner material thicknesses, lock provisions, and surface painting. The contract includes a flexible quantity option up to 25% additional quantity at contracted rates, with delivery time tied to last date of original delivery and a minimum 30-day extended window. Pre-dispatch inspection is mandatory with the buyer or nominated agency at seller premises, with inspection fees borne by the buyer. The BOQ shows no items listed, indicating a potential single-scope FRFC rollout rather than a multi-item batch. The bidding terms emphasize compliance with IS 14561 and related safety standards, ensuring consistent quality across units.
Technical Specifications & Requirements
- Product category: Fire Resisting Filing Cabinets (FRFC)
- Standard: IS 14561 (Q2) compliant
- Key dimensions/structure: Outer body, inner box, filing drawer materials with specified thicknesses; drawer front thickness; lock provision and type of lock to be provided
- Finish: Type of Painting for surface finish
- Warranty: Warranty Period to be specified in bid
- Delivery & inspection: 25% quantity option, extended delivery rules, 7-day inspection window post email offer, pre-dispatch inspection by buyer/agency; external labs to bear testing charges paid by buyer
- Samples: Advance sample submission for testing as required by AHSP labs
- BOQ: No items listed; implies FRFC scope across required cabinets only
Terms, Conditions & Eligibility
- EMD/monetary terms: Not specified in data; bidders must align with standard tender EMD requirements
- Delivery: Quantity extension up to 25% with calculated time; minimum 30 days extended delivery if applicable
- Inspection: Pre-dispatch inspection by Buyer/Consignee or nominated agency; inspection fees borne by Buyer; 7-day readiness window after inspection notice
- Payment terms: Not specified in data; standard government/policy terms may apply to be clarified in bid
- Warranty/penalties: Warranty terms to be defined in bid; penalties/LD not stated here
- Documentation: IS 14561 compliance certificates, CAD drawings, material thickness details, lock specifications, and painting type to be included in bid
- Other clauses: Option clause for quantity adjustments; acceptance criteria to follow GTC and IS standards
Key Specifications
-
FRFC type filing cabinets with defined drawer quantity
-
Fire resisting rating as per IS 14561 (Q2)
-
Outer body material thickness specification
-
Inner box material thickness specification
-
Filing drawer material thickness specification
-
Filing drawer front material thickness specification
-
Lock provision and lock type specification
-
Type of painting for surface finish
-
Warranty period requirement
-
Pre-dispatch inspection and AHSP lab testing requirements
Terms & Conditions
-
Option clause allows quantity changes up to 25% at contracted rates
-
Pre-dispatch inspection conducted at seller premises; buyer bears inspection fees
-
Delivery period calculated from last date of original delivery order, with minimum 30 days extension
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard procurement terms and clarify in bid submission
Delivery Schedule
Delivery commences from last date of original delivery order; extended delivery time formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should confirm LD provisions during bid clarification
Bidder Eligibility
-
Demonstrated experience supplying FRFC cabinets or similar fire-rated storage solutions
-
Compliance with IS 14561 (Q2) and related safety standards
-
Financial capacity to support phased or bulk procurement without disruption
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DUACO EQUIPMENTS PRIVATE LIMITED Under PMA | Make : Duaco Model : D/FRFC/04-6831193 | 03-11-2025 13:49:48 | |
| 2 | METHODEX SYSTEMS PRIVATE LIMITED Under PMA | Make : METHODEX Model : METHODEX FRFC-4D -2H -20G BODY WITH CL BIS | 03-11-2025 15:50:54 | |
| 3 | NOVATEL SALES Under PMA | Make : Guardwel Model : Fire Resisting (Insulating) Filing Cabinet | 03-11-2025 12:53:04 | |
| 4 | QUALITY SOLUTIONS Under PMA | Make : GODREJ SECURITY SOLUTIONS Model : GODREJ 2HR 4DR FIRE RESISTING FILING CABINET MT | 03-11-2025 14:34:40 | |
| 5 | RISHUBH SALES CORPORATION Under PMA | Make : Steelage Model : P000030504 | 03-11-2025 14:34:39 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RISHUBH SALES CORPORATION(MII) Under PMA | Item Categories : Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 | |
| L2 | METHODEX SYSTEMS PRIVATE LIMITED (MII) Under PMA | Item Categories : Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 | |
| L3 | NOVATEL SALES (MII) Under PMA | Item Categories : Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 | |
| L4 | DUACO EQUIPMENTS PRIVATE LIMITED (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 | |
| L5 | QUALITY SOLUTIONS (MII) Under PMA | Item Categories : Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 |
Tender Data
Bid Details
Quantity
32
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
9
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fire Resisting (Insulating) Filing Cabinets (FRFC) as per IS 14561 (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8508357.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar FRFC supply
Financial statements for last 2-3 years
EMD payment proof (as per tender terms)
Technical bid documents detailing IS 14561 (Q2) compliance
OEM authorizations or manufacturing certifications (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Fire Resisting Filing Cabinets (FRFC) | Vertical Fire Resisting Filing Cabinet (VFR) |
| Generic | Number of Drawers | Four Drawer |
| Generic | Fire Resisting Rating of Filing Cabinets | 120 Minutes |
| Generic | Designation | VFR-120 14561 |
| Construction | Outer Body Material Thickness | 1.0 - 1.2 Or higher |
| Construction | Inner Box Material Thickness | 0.8 - 1.2 Or higher |
| Construction | Filing Drawer Material Thickness | 0.8 - 1.0 Or higher |
| Construction | Filing Drawer Front Material Thickness | 1.0 - 1.0 Or higher |
| Construction | Lock Provision | Top Drawer |
| Construction | Type of Lock | Dual Control Lock |
| Surface Finish | Type of Painting | Polyurethane Paint, Powder Coating Or higher |
| Certification | Warranty Period | 1, 2, 3 Or higher |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for FRFC filing cabinets tender in India 2025?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD along with technical bids showing IS 14561 (Q2) compliance. Ensure cabinet thickness, drawer specs, locking mechanism, and painting type meet project requirements; review option quantity terms and pre-dispatch inspection procedures.
What documents are required for FRFC cabinet procurement with IS 14561 Q2?
Required documents include GST certificate, PAN, recent experience certificates on FRFC or similar projects, financial statements, EMD proof, OEM authorizations if applicable, and detailed technical bid demonstrating cabinet thicknesses, lock type, and painting finish per IS 14561 Q2.
What are the key technical specifications for FRFC filing cabinets?
Key specs cover: IS 14561 (Q2) compliance, outer/inner material thickness, filing drawer thickness, drawer front thickness, lock provision/type, painting finish, and warranty period. Ensure detailed dimensions and material certifications are provided in the bid response.
When is the delivery deadline for FRFC cabinets under the PNB tender?
Delivery terms: quantity may be increased up to 25% at contracted rates; delivery period begins from the last date of the original delivery order with a minimum 30-day extension as applicable. Confirm exact dates in the purchase order.
What is the inspection process for FRFC cabinet bidders?
Pre-dispatch inspection occurs at seller premises or designated site; buyer or nominated agency conducts testing. Inspection fees and external lab charges are borne by the buyer; a 7-day readiness window is mandated after inspection notice.
What are the IS 14561 (Q2) compliance expectations for FRFC cabinets?
Bidders must provide FRFC cabinets meeting IS 14561 (Q2) standards with documented thicknesses for outer/inner bodies, drawers, and fronts, plus appropriate locking mechanisms and approved paints. Include certification evidence and test reports with the bid.
How does the option quantity clause affect bids for FRFC cabinets?
The purchaser may increase or decrease the bid quantity by up to 25% at contract award and during currency, at the same contracted rates. Plan capacity and supply chain to accommodate potential volume swings and ensure clear pricing for added quantities.