East Central Railway OBHS & Related Service Tender Samastipur Bihar 2026 - Mechanized Coach Cleaning ISO/IS 550 Standards and 50% ATC
Bid Publish Date
04-Sep-2026, 8:47 pm
Bid End Date
25-Sep-2026, 9:00 pm
EMD
₹7,80,630
Value
₹12,61,24,940
Location
Progress
Tender Overview
The East Central Railway, part of Indian Railways, invites bids for OBHS and related services across Mechanized coach cleaning (Exterior, Interior & Toilet) of rakes at SPJ washing pit, Dry coach cleaning for originating/ terminating trains from SPJ platform, and depot premises cleaning with disinfection. The estimated contract value is ₹126,124,944.83, with an EMD of ₹780,630. Location: Samastipur, Bihar 848101. Scope includes complete coach cleaning, mechanized operations, and daily depot cleaning. A 50% quantity/duration flexibility clause allows adaptation at contract issuance and post-award with consent. Boilerplate “New Version 2.0” framework indicates updated service standards. Unique mix of depot and on-track cleaning differentiates this tender, with a consolidated service bundle rather than discrete items.
Technical Specifications & Requirements
- Product/Service: OBHS and related rail cleaning services (mechanized exterior/interior and toilet cleaning; dry coach interior cleaning; depot cleaning and disinfection).
- Estimated contract value: ₹126,124,944.83; EMD: ₹780,630.
- Delivery/Execution: Mechanized cleaning at SPJ platform facilities; per-coach pricing for Dry coach cleaning; per-day depot cleaning and disinfection.
- Standards/Compliance: Not explicitly specified in BOQ; reference to “New Version 2.0” implies updated procedures. The absence of detailed itemized BOQ suggests bidders should align with internal SOPs and IR standards.
- Experience: No explicit minimums listed; bidders should demonstrate capability for large-scale railway cleaning operations and depot maintenance.
- Special Clauses: Quantity/duration variation up to 50% post-award; contractor consent required for scope expansion.
Terms, Conditions & Eligibility
- EMD: ₹780,630.
- Quantity/duration variation: up to 50% at contract issue and post-award with consent.
- Delivery timeline: Not specified; bidders should anticipate phased mobilization and depot operations alignment with railway schedules.
- Payment terms: Not detailed in provided data; standard railway procurement typically includes milestone/arbitrary payment within 30–90 days post invoicing; bidders should confirm.
- Documentation: Standard bidder requirements (GST, PAN, experience, financials) to be submitted as per tender terms; OEM authorizations may be required for specialized service equipment.
- Penalties: Not explicitly stated; bidders should seek clarity on LD provisions and performance guarantees in ATC/SOW.
- Warranty/AMC: Not specified; verify post-implementation maintenance expectations in SOW.
Key Specifications
-
OBHS and related rail cleaning services: mechanized exterior/interior and toilet cleaning
-
Dry coach interior cleaning for originating/ terminating trains from SPJ platform
-
Depot premises cleaning, washing pit, and associated areas with disinfection
-
Per-coach pricing for Dry coach cleaning; per-day pricing for depot cleaning
-
50% variation allowance in contract quantity or duration with consent
-
No itemized BOQ; alignment with SPJ maintenance schedules and depot operations
Terms & Conditions
-
EMD amount is ₹780,630; ensure valid payment method and submission
-
Quantity/duration can be increased up to 50% with contract issuance consent
-
Delivery and performance terms require clarification; confirm SLAs and LDs in ATC
Important Clauses
Payment Terms
Not explicitly specified; bidders should confirm payment cycle and milestone payments with East Central Railway, including any advance and post-delivery settlement.
Delivery Schedule
Phased mobilization aligned to SPJ platform operations; ensure availability for daily depot cleaning and per-coach cleaning schedules.
Penalties/Liquidated Damages
LDs not specified; bidders should seek ATC/SOW details on penalties for non-performance and service delays.
Bidder Eligibility
-
Experience in large-scale mechanized cleaning or OBHS services for railways
-
Financial capacity to undertake a contract valued around ₹12.6 crore
-
GSTIN and PAN compliance; ability to furnish performance and financial guarantees
Tender Data
Bid Details
Quantity
313165
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
631
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
OBHS and Related Service for Railways (New Version 2.0) - Mechanized coach cleaning (Exterior, Interior & Toilet) of the rakes of Primary/Secondary maintenance at spj washing pit; External and Internal; Complete Coach; Mechanized, Intensive; Per Coa.. , OBHS and Related Service for Railways (New Version 2.0) - Dry coach cleaning (Interior & Toilet) of originating/ Terminating trains from SPJ platform; Internal; Complete Coach; Mechanized; Per Coach , OBHS and Related Service for Railways (New Version 2.0) - Cleaning of depot premises, offices, washing pit and associate area; Internal, Outdoor; Depot; Cleaning and Disinfection, Mechanized; Per Day
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
54
Delivery Details
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Kumar Sahani | 848101,C and W Depot Samastipur | Samastipur | Bihar | 848101 | 49148 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9849245.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar OBHS/mechanized cleaning projects
Financial statements (audited) showing annual turnover
EMD deposit receipt (₹780,630) or bank guarantee
Technical bid documents demonstrating capacity to clean multiple coaches per day
OEM authorizations (if using branded cleaning equipment)
Any QoS/IS standards compliance certificates (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on OBHS coach cleaning tender in Samastipur Bihar 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹780,630 with technical and commercial bids. Ensure OEM authorizations if using branded equipment, and align with the SOW under New Version 2.0. The contract allows up to 50% variation in quantity or duration with consent.
What documents are required for East Central Railway OBHS tender 2026
Required documents include GST certificate, PAN, audited financial statements, experience certificates for rail cleaning, EMD ₹780,630, technical bid, and any OEM authorizations. Ensure depot cleaning capabilities and compliance with rail safety standards as implied by the SOW.
What are the technical specifications for rail coach cleaning OBHS
Technical scope covers mechanized exterior/interior and toilet cleaning, dry coach interior cleaning for originations/terminations from SPJ platform, and depot cleaning with disinfection. Per-coach and per-day pricing apply; no itemized BOQ is provided, requiring alignment with SPJ maintenance SOPs.
When is EMD required for the OBHS tender in Samastipur
EMD amount is ₹780,630 and must be submitted with bid as a security deposit or online transfer per railway tender guidelines; ensure validity period covers bid submission date and evaluation period.
What is the variation clause for OBHS contract with East Central Railway
The contract permits up to 50% increase/decrease in quantity or duration at the time of contract issue and post-award, subject to the service provider’s consent and SOW adjustments.
What are the delivery expectations for depot cleaning under this tender
Delivery entails mechanized depot cleaning and washing pit work on a daily basis, plus per-coach cleaning operations at SPJ platform. Mobilization should align with railway scheduling and depot availability, ensuring timely disinfection.
What standards or compliance are required for OBHS services 2026
Standards referenced as 'New Version 2.0' imply updated service procedures; explicit IS/ISO standards are not listed in BOQ, bidders should reference internal railway safety and maintenance standards and request ATC/SOW details for formal compliances.
How to verify eligibility for East Central Railway tender in 2026
Verify eligibility by proving prior similar OBHS/mechanized cleaning experience, financial stability, GST and PAN compliance, and capability to mobilize for large-scale coach cleaning and depot maintenance as per SOW and ATC.