Eastern Railway Cleaning, Sanitation & Facility Management Tender North 24 Parganas West Bengal 2026
Bid Publish Date
14-Oct-2026, 7:27 pm
Bid End Date
03-Nov-2026, 3:00 pm
Value
₹2,04,66,812
Location
Progress
Key Highlights
- • Isolated Scope: cleaning, sanitation, disinfection with outcome-based and lump-sum components
- • Brand/OEM requirements: dedicated O&M support and toll-free service line
- • Standards/Certifications: IS/ISO standards not specified in tender
- • Penalties/Performance bonds: 50% quantity/duration adjustment permitted by buyer
- • Delivery location: Eastern Railway Workshop, Kanchrapara, North 24 Parganas
- • Warranty/AMC: not detailed; service support escalation matrix required
Tender Overview
Eastern Railway invites bids for comprehensive Cleaning, Sanitation and Disinfection Services at the Kanchrapara Workshop, North 24 Parganas, West Bengal. The contract covers routine floor sweeping, mopping, oily/greasy shop floor cleaning, scrap disposal to nominated bins, dry sweeping of office floors, pit cleaning, and general facility management on a lump-sum and outcome-based basis. Estimated value is ₹20,466,811.20 with multiple activity scopes including consumables provided by the contractor and disposal of non-saleable rubbish off-site. The contractor’s performance will tie to workshop premises, ensuring periodicity-based cleaning and waste handling. Address for delivery is Dy.CEE/W/KPA, Eastern Railway Workshop, Kanchrapara. The tender emphasizes lump-sum contracts and outcome-based components with quantity and duration adjustments up to 50% per ATC terms. This procurement targets firms with robust facilities management experience in railway workshop environments and capable of delivering integrated cleaning and waste management services.
Technical Specifications & Requirements
- No explicit technical specifications were provided in the tender data; however, the scope includes:
- Floor cleaning and dry sweeping for workshop and office areas
- Scraping, cleaning of oily/greasy/muddy shop floors and scrap disposal to nominated bins
- Intensive pit cleaning, garbage removal, and water/scrub down tasks as per periodicity
- Waste segregation and disposal of non-saleable scrap and rubbish off-site
- Consumables to be supplied by the service provider (included in contract cost)
- Deliverables will be at multiple shop addresses within Eastern Railway Workshop, Kanchrapara
- EMD and online payment options via RTGS/internet banking are available; performance security can be paid online
- Service support: dedicated escalation matrix and toll-free service line from the bidder/OEM
- The BOQ shows zero items; the contract relies on scope-based deliverables and lump-sum pricing
Terms, Conditions & Eligibility
- EMD amount: not disclosed in data; bidders may submit via online RTGS with proof of transfer to PFA/Eastern Railway/KKK
- Contract quantity/duration: adjustable up to 50% by buyer at contract issue and within issue terms
- Payment terms: online RTGS/internet banking options; performance security or PBG allowed; payment terms not specified
- Delivery/installation location: Shop No. 29, 29B, 29C, Appts I & II, 15, 26 and Admin Building, Dy.CEE/W/KPA, Eastern Railway Workshop, Kanchrapara, PIN 743145
- Warranty/penalties: not specified in the provided data; escalation matrix and dedicated service line required
- Documentation: GST, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations to be prepared
- Special clause: consumables included in contract cost; 50% scope variation allowed with consent
Key Specifications
-
Scope: Cleaning, sanitation, and facility management across workshop premises
-
Quantities/Value: Estimated value ₹20,466,811.20
-
Delivery: On-site at workshop/shop addresses in Kanchrapara
-
Standards/Certifications: Not specified in tender data
-
Warranty/Support: Escalation matrix and toll-free support required
Terms & Conditions
-
50% contract quantity/duration flexibility under ATC
-
Online EMD payment and online performance security accepted
-
Consumables included in contract cost; delivery at multiple workshop locations
Important Clauses
Payment Terms
Online RTGS/internet banking accepted; payments linked to contract milestones and performance security
Delivery Schedule
Delivery and onsite performance at Dy.CEE/W/KPA, Eastern Railway Workshop, Kanchrapara; periodicity-based tasks
Penalties/Liquidated Damages
Quantity/duration adjustments allowed up to 50%; penalties not detailed in provided data
Bidder Eligibility
-
Experience in railway workshop cleaning and facility management
-
Financial stability evidenced by audited statements
-
Capability to supply consumables and perform waste disposal per scope
Tender Data
Bid Details
Quantity
63623
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
100
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop floor; Dry Shop Floor sweeping and disposition of the sweeping materials to the nominated place or Bin as per periodicity; Railway Workshop , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premises; Scraping, removing, cleaning of Oily/Greasy/Muddy Shop Floor and removal of the scrapping materials to the nominated place Bin as per periodicity; Workshop premises , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premies; Office Floor Dry Sweeping as per periodicity; Workshop premises , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premises; Office Floor Mopping as per periodicity; Workshop premises , Facility Management Services - LumpSum Based - Workshop premises; Toilet & Washroom: Wet sweeping & Mopping as per periodicity; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - Workshop premises; Cleaning of Water Booth located at various shop & its allied office as per periodicity; Consumables to be provided by service provider (inclusive in contract cost) , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premises; Collection segregation and deposition of various types of ferrous non ferrous scrap and non mettalic saleable and unsaleable scrap including Rubbish at the Nominated P.. , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premises; General Pit Cleaning: Garbage to be removed as per periodicity; Workshop premises , Facility Management Services - LumpSum Based - Workshop premises; Disposal of non saleable Rubbish from Bin to outside KPAW as per periodicity; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - Workshop premises; Toilet & Washroom: Intensive cleaning as per periodicity; Consumables to be provided by service provider (inclusive in contract cost) , Cleaning, Sanitation and Disinfection Service - Outcome Based - Workshop premises; Intensive Pit Cleaning: All mud , accumulated water/oil, Scrap, Garbage to be removed as per periodicity; Workshop premises
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Delivery Details
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
743145
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Subhankar Mandal | 743145,KANCHRAPARA WORKSHOP, EASTERN RAILWAY, PO. KANCHRAPARA, DIST. 24 PGS NORTH | 24 Paraganas North | West Bengal | 743145 | 32435 | - | Frequency in each cycle : 1 Number of working days in a month : 25 Number of cycles during Contract Period : 900 |
Authority Records
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Documents 8
GeM-Bidding-10035883.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
15
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar cleansing and facility management projects
Financial statements (last 3 years preferred)
EMD submission proof via RTGS/internet banking
Technical bid documents and method statements
OEM authorizations (if bidding on OEM-represented scope)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the cleaning tender in North 24 Parganas Eastern Railway 2026
Bidders must prepare GST, PAN, experience certificates, financial statements, and EMD proof; online RTGS payment is allowed; submit technical and commercial bids with OEM authorizations. Ensure eligibility for workshop sanitation and facility management tasks and confirm delivery at Dy.CEE/W/KPA, Kanchrapara.
What documents are required for the Eastern Railway cleaning contract submission
Prepare GST certificate, PAN card, experience certificates for similar work, financial statements, EMD transfer proof, technical bid documents, and OEM authorizations if applicable. Include service capability for floor sweeping, mopping, scrap disposal, and pit cleaning as per workshop scope.
What are the delivery expectations for workshop cleaning and disposal work
Delivery is onsite at multiple shop addresses within Eastern Railway Workshop, Kanchrapara. Tasks include periodic dry sweeping, wet mopping, oily floor scraping, and segregated scrap disposal to nominated bins, with consumables included in contract cost and periodicity-based execution.
What is the estimated value and scope of the cleaning contract
Estimated value is ₹20,466,811.20. The scope covers cleaning, sanitation, disinfection, waste segregation, disposal of non-saleable scrap, and facility management for workshop premises with lump-sum and outcome-based elements.
Are there any flexibility provisions in contract scope or duration
Yes, under ATC, contract quantity or duration can be increased/decreased up to 50% at the time of contract issuance and subsequently with consent; lumpsum-based scope may be adjusted similarly with the service provider’s agreement.
What payment terms and security are required for the bid
Payment can be made online via RTGS or internet banking; performance security via online payment or PBG is allowed. Submit proof of transfer along with the bid and indicate contract number during online payment; no fixed advance terms are stated.
What ongoing service support is expected for railway cleaning contracts
Bidder must provide a dedicated escalation matrix with telephone support and a toll-free line for service assistance; ensure on-call service responsiveness and prompt issue resolution during workshop operations at Kanchrapara.
What are the main scope categories in this railway cleansing procurement
Scope includes workshop floor sweeping, dry sweeping of offices, mopping, oily floor scraping, scrap disposal, pit cleaning, and wastewater/garbage removal; plus moisture control, waste segregation, and consumables included in overall contract cost.