HPCL Jhajjar Haryana Housekeeping Gardening Office Assistance Solar Cleaning Tender 2026
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids for multiple service lines including HOUSEKEEPING - PLANT, GARDENING, OFFICE ASSISTANCE, and SOLAR PANEL CLEANING at HPCL facility in JHAJJAR, HARYANA - 124507. The tender shows an EMD of ₹88,000 and indicates a lumpsum quoting approach where bidders must submit a TOTAL RATE per service line rather than unit rates. The terms grant the buyer the right to adjust contract scope by up to 50% either in quantity or duration, with consent for service-based lumpsum contracts. Bidders should account for potential scope changes and align pricing accordingly. The procurement emphasizes compliance with HPCL GTC over GeM GTC in case of conflicts and favors Micro/Small Enterprises (MSE) as per policy. Required documentation includes Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), and compiled financials; documentation must demonstrate financial health and prior similar work. The tender documents emphasize careful review of scope and direct contact with the Purchase Officer for clarifications. This opportunity is positioned as a multi-service procurement for a single site in Haryana, with emphasis on thorough pre-qualification and accurate lumpsum quoting.
Technical Specifications & Requirements
- Service lines: Housekeeping (plant), Gardening, Office assistance, Solar panel cleaning
- Location: HPCL facility, Jhajjar, Haryana
- Quotation type: Lumpsum total rate per service line item; quantity shown as 1 on GEM
- EMD: ₹88,000 required
- Scope flex: Up to 50% increase/decrease in quantity or duration (pre/post contract)
- ATC guidance: Upload Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), and financial statements
- Precedence: HPCL GTC prevails over GEM GTC; MSE purchase preference
- Submission note: Do not quote unit rate; contact Purchase Officer for doubts
- No BOQ items: No specific quantity data provided in this tender
- Compliance: Follow tender scope and terms; ensure readiness to provide PO/Completion letters for similar work
Terms, Conditions & Eligibility
- EMD submission: ₹88,000 via specified mode (DD/online per tender terms)
- Experience/turnover evidence: P&L and Balance Sheet for last 3 financial years; prior similar works documentation required
- Documentation: GST certificate, PAN, Udyam certificate, Integrity Pact (if applicable), OEM authorizations if required
- Delivery/performance: Scope adjustments allowed up to 50%; ensure clear delivery timelines and service readiness
- Payment terms: Align with HPCL GTC; ensure invoicing aligns with contract milestones
- Pre-qualification: MSE preference adherence; read scope thoroughly and contact technical/purchase officers for clarification
- Bid responsibilities: Upload all requested documentation; incomplete submissions risk rejection
- Warranty/Support: Not explicitly specified; verify during bid submission with Purchase Officer
Key Specifications
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- Service categories: HOUSEKEEPING - PLANT, GARDENING, OFFICE ASSISTANCE, SOLAR PANEL CLEANING
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- Location: HPCL facility, JHAJJAR, HARYANA
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- Quotation base: LUMPSUM per service line item; GEM quantity shown as 1
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- EMD amount: ₹88,000
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- Scope modification: up to 50% increase/decrease subject to consent
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- Documentation: Form 12, GST, PAN, Udyam, Integrity Pact; financials for last 3 years
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- Compliance: HPCL GTC prevails over GeM GTC; MSE purchase preference
Terms & Conditions
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EMD amount is ₹88,000 and must be provided as specified
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Service quotes are lumpsum per line item with 50% scope flexibility
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Submit Form 12, GST, PAN, Udyam and financial statements; HPCL GTC prevails
Important Clauses
Payment Terms
Payments to follow HPCL GTC terms; invoicing aligned with milestones per contract
Delivery Schedule
Delivery/performances to be completed as per service line scope; 50% scope adjustment allowed
Penalties/Liquidated Damages
Penalties to be as per HPCL GTC; exact LD rates not detailed in data
Bidder Eligibility
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Must submit Form 12 with GST, PAN, Udyam and financial documents
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Proven experience with similar housekeeping, gardening, office assistance, or solar cleaning services
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Quality/compliance readiness and ability to operate under HPCL GTC with MSE preference
Tender Data
Bid Details
Quantity
4
Similar Category
Haulage & Housekeeping Services Operation And Maintenance Of Other Machines And Plants Repair, Maintenance and Installation of Plant/ Systems/Equipments Haulage & Housekeeping Services Operation And Maintenance Of Other Machines And Plants Repair, Maintenance and Installation of Plant/ Systems/Equipments Haulage & Housekeeping Services Operation And Maintenance Of Other Machines And Plants Repair, Maintenance and Installation of Plant/ Systems/Equipments Haulage & Housekeeping Services Operation And Maintenance Of Other Machines And Plants Repair, Maintenance and Installation of Plant/ Systems/Equipments
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
13
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - HOUSEKEEPING - PLANT , Custom Bid for Services - GARDENING , Custom Bid for Services - OFFICE ASSISTANCE , Custom Bid for Services - SOLAR PANEL CLEANING
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jhajjar
Delivery Pincodes
124505
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepshikha Shukla | 124505,HPCL, Bahadurgarh LPG Plant, VPO; Asaudha, Bahadurgarh, Haryana-124505 | Jhajjar | Haryana | 124505 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-10061665.pdf
Main Document
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
Section VI-1 filled and signed
Form 12 including GST, PAN, Udyam Certificate
Integrity Pact (if applicable)
PO + Completion Letter or PO + All Invoices of similar works
Profit and Loss Statement & Balance Sheet of last 3 Financial Years
GST certificate copy
PAN card copy
Experience certificates for similar works
OEM authorizations (if required)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for HPCL housekeeping and gardening tender in Jhajjar Haryana 2026
Bidders should prepare Form 12, GST, PAN, and Udyam along with Balance Sheet/P&L for the last three years. Submit EMD of ₹88,000 and provide a lumpsum rate per service line. Ensure compliance with HPCL GTC, and contact the Purchase Officer for scope clarifications before submission.
What documents are required for HPCL Hyderabad? Not applicable
This tender is for HPCL Jhajjar, Haryana. Required documents include Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), Balance Sheet and P&L for three years, and PO/Invoices of similar works. Ensure MCC compliance and submit complete documentation to avoid rejection.
What are the technical specifications for HPCL service lines in this tender
No itemized technical specs are provided; bidders must rely on scope descriptions for Housekeeping, Gardening, Office Assistance, and Solar Panel Cleaning at the Jhajjar facility. Prepare lumpsum pricing per line item and confirm service standards with the Purchase Officer prior to quote submission.
When is the EMD required for the HPCL tender in Haryana 2026
EMD amount is ₹88,000. Ensure submission through the specified method in the tender terms, along with Form 12 and other mandatory documents. Failure to provide EMD can lead to bid rejection.
What are the entitlement terms for scope modification in this HPCL tender
The buyer may increase or decrease contract quantity or duration by up to 50% at the time of issue and post-issuance, with consent. Service lines under lumpsum contracts must reflect potential scope changes in the quoted total rate.
How to ensure MSE procurement preference for this HPCL Jhajjar bid
Bidders should provide relevant MSE documentation and confirm eligibility under HPCL’s MSE purchase preference policy. Ensure Form 12 and financials meet requirement and highlight MSE status in the bid submission.
What should I quote for each service line item in this GEM tender
Quote the TOTAL RATE for each service line item as this is a lumpsum tender. Do not submit unit rates. If in doubt, contact the Purchase Officer listed in the tender for clarification before submission.
Which standards or certifications are required for HPCL Jhajjar tender
The tender requires standard HPCL GTC compliance; where applicable, Integrity Pact and Udyam certification are expected. While specific ISI/ISO standards are not listed, ensure all submitted documents are authentic and up-to-date with statutory requirements.