Indian Army Department Of Military Affairs Office Supplies Tender 2026 - Glass and MultiSurface Cleaner, Customised Files & Stationery Standards
Bid Publish Date
01-Sep-2026, 11:03 am
Bid End Date
12-Sep-2026, 10:00 am
Location
Progress
Tender Overview
This tender is issued by the Indian Army under the Department Of Military Affairs for a diverse set of office supplies and customised stationery, including items such as Glass and MultiSurface Cleaner, Customised File Covers with Unit Logo, AA/AAA Batteries, Ledger Covers, Bond Paper, Photo Glossy Paper, Pens (V7/V5), Customised Log Books, and various envelopes and sheets. The BOQ lists 16 items with unspecified quantities and an undefined estimated value, reflecting a broad supply scope across administrative materials. A key clause permits a quantity adjustment up to 25% at contract placement and during contract currency, with delivery time recalculated accordingly. Bid documentation requires vendor code creation along with mandatory financial credentials.
This procurement opportunity emphasizes supply chain readiness for a government unit, with emphasis on flexible ordering and standardised procurement processes. The lack of itemized SKUs in the BOQ suggests bidders should prepare for a wide range of stationery and consumables, ensuring compatibility with standard government packaging and delivery protocols. Bidders should align with the option-driven delivery extension and ensure compliance with the requirement to submit core financial docs alongside bid submissions. The tender highlights a structured yet flexible procurement framework suitable for vendors with scalable inventory capabilities.
Keywords such as tender in India, SBI procurement-style governance, and government stationery supply are relevant, alongside commodity-specific terms like unit logo customization and standard office paper formats for seamless bidding across multiple categories.
Key Specifications
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- Item categories identified: Glass and MultiSurface Cleaner; Customised File Cover with Unit Logo; Customised Cash Account Book; AA/AAA Batteries; Ledger Cover; Bond Paper; Photo Glossy Paper; V7 Pen; V5 Pen; Customised Log Book; Customised Incoming Dak Register; Legal Envelope; A4 Envelope; Glue; Air Bubble Sheet; Talc Sheet
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- Quantities: Not specified in BOQ; bidders must plan for scalable quantities across 16 items
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- Standards/Certifications: Not specified in tender; expect standard government packaging and quality controls
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- Delivery: 25% quantity adjustment window; delivery period recalculation as defined by option clause
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- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for bid submission
Terms & Conditions
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Quantity can be increased up to 25% during contract and delivery timelines adjust accordingly
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Mandatory bid-documents include PAN, GSTIN, cancelled cheque, EFT mandate
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Delivery periods are tied to last delivery order date and may extend per option clause
Important Clauses
Payment Terms
Not explicitly defined in the provided terms; bidders should expect standard government payment terms in final contract
Delivery Schedule
Delivery period begins from the last date of original delivery order; adjusted extension uses formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the provided terms; bidders should confirm LD or penalties during bid negotiation
Bidder Eligibility
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Must have GSTIN and PAN compliance
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Bank EFT mandate available and certified by bank
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Capability to supply 16 diverse stationery categories with customization options
Tender Data
Bid Details
Quantity
5320
Category
Customised Cash Acct Book
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Glass and MultiSurface Cleaner , Customised File Cover with Unit Logo , Customised Cash Acct Book , AA and AAA Batteries , Ledger Cover , Bond Paper , Photo Glossy Paper , V7 Pen , V5 Pen , Customised Log Book , Customised Incoming Dak Register , Legal Envelope , A4 Envelope , Glue , Air Bubble Sheet , Talc Sheet
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thiruvananthapura m
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thiruvananthapura m | Thiruvananthapura m | - | - | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9828924.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
16 Items Sign in to view GEM price trends Sign in for GEM prices
Glass and MultiSurface Cleaner
As per Specification uploaded
Customised File Cover with Unit Logo
As per Specification uploaded
Customised Cash Acct Book
As per Specification uploaded
AA and AAA Batteries
As per Specification uploaded
Ledger Cover
As per Specification uploaded
Bond Paper
As per Specification uploaded
Photo Glossy Paper
As per Specification uploaded
V7 Pen
As per Specification uploaded
V5 Pen
As per Specification uploaded
Customised Log Book
As per Specification uploaded
Customised Incoming Dak Register
As per Specification uploaded
Legal Envelope
As per Specification uploaded
A4 Envelope
As per Specification uploaded
Glue
As per Specification uploaded
Air Bubble Sheet
As per Specification uploaded
Talc Sheet
As per Specification uploaded
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Glass and MultiSurface Cleaner | As per Specification uploaded | 100 | pieces | [email protected] | 15 | |
| 2 | Customised File Cover with Unit Logo | As per Specification uploaded | 1,500 | pieces | [email protected] | 15 | |
| 3 | Customised Cash Acct Book | As per Specification uploaded | 6 | pieces | [email protected] | 15 | |
| 4 | AA and AAA Batteries | As per Specification uploaded | 400 | pieces | [email protected] | 15 | |
| 5 | Ledger Cover | As per Specification uploaded | 500 | pieces | [email protected] | 15 | |
| 6 | Bond Paper | As per Specification uploaded | 50 | ream | [email protected] | 15 | |
| 7 | Photo Glossy Paper | As per Specification uploaded | 50 | ream | [email protected] | 15 | |
| 8 | V7 Pen | As per Specification uploaded | 400 | pieces | [email protected] | 15 | |
| 9 | V5 Pen | As per Specification uploaded | 200 | pieces | [email protected] | 15 | |
| 10 | Customised Log Book | As per Specification uploaded | 2 | pieces | [email protected] | 15 | |
| 11 | Customised Incoming Dak Register | As per Specification uploaded | 5 | pieces | [email protected] | 15 | |
| 12 | Legal Envelope | As per Specification uploaded | 1,000 | pieces | [email protected] | 15 | |
| 13 | A4 Envelope | As per Specification uploaded | 1,000 | pieces | [email protected] | 15 | |
| 14 | Glue | As per Specification uploaded | 50 | pieces | [email protected] | 15 | |
| 15 | Air Bubble Sheet | As per Specification uploaded | 50 | roll | [email protected] | 15 | |
| 16 | Talc Sheet | As per Specification uploaded | 7 | roll | [email protected] | 15 |
Categories
8
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Vendor Code Creation documentation
Any existing OEM authorizations (if applicable)
Financial statements (as per standard government bid norms)
Experience certificates (if requested in final terms)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Indian Army stationery tender 2026 in India?
Bidders should ensure GSTIN, PAN, Cancelled Cheque, and EFT Mandate are ready. The tender allows up to 25% quantity variation; prepare for bulk packaging, customized file covers, and unit-logo embossing. Submit all required documents via the GEM portal and align delivery with the option clause timings.
What documents are required for Indian Army procurement bid 2026?
Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certified by the bank, plus any vendor-code creation papers. Prepare financial statements and experience certificates if requested in final terms, and OEM authorizations if applicable.
What are the delivery terms for the Army 16-item stationery tender?
Delivery periods start from the last date of the original delivery order; the option clause allows up to 25% quantity changes with proportional delivery time recalculation, minimum 30 days extra. Ensure readiness for flexible dispatch and nationwide logistics.
Which items are covered under the Indian Army 2026 stationery tender?
The tender lists 16 categories, including Glass and MultiSurface Cleaner, Customised File Covers with Unit Logo, Customised Ledger/Log Books, various papers (Bond/Photo Glossy), AA/AAA Batteries, V7/V5 Pens, envelopes, glue, bubble sheets, talc sheets, and related customised stationery.
What standards or certifications are required for this Army supply contract?
No explicit standards are listed in the tender text; bidders should anticipate standard government packaging and quality controls. Confirm any ISI/ISO-like requirements during bid clarification and ensure all items meet government procurement compliance.
When is the quantity adjustment permitted in this tender?
The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency at contracted rates; delivery time adjusts using the prescribed formula with a minimum 30-day extension.
What are the payment terms for the Army supply contract?
The tender text does not specify payment terms; bidders should await contract details but be prepared for standard government payment cycles, including possible milestone-based or delivery-based payments and documentation checks.
How to ensure eligibility for the Indian Army procurement 2026?
Ensure GSTIN and PAN validity, provide Cancelled Cheque and bank-certified EFT Mandate, and demonstrate capacity to supply 16 varied stationery items with customization. Maintain compliance with government procurement norms and be ready for final term confirmations on delivery and penalties.