Indian Army Automatic Caltrops Tender Ambala Haryana 2026 – Physical Access Control Equipment Procurement
Progress
Key Highlights
- • Technical design approval phase: Detailed Design Drawings to be submitted within 5 days of award; buyer approval or modification list within 5 days.
- • Option clause enabling 25% quantity variation during contract and extended delivery time with a defined calculation base.
- • OEM/Manufacturer Authorization required when using authorized distributors; complete contact details must be provided.
- • Data sheet conformity: Mandatory upload; product parameters must match; mismatches may result in bid rejection.
- • Scope of supply includes installation, testing, commissioning, operator training, and statutory clearances if any.
- • Delivery schedule adjustments possible if buyer delays design approval; LD penalties not specified, delivery period refixed.
Tender Overview
The Indian Army (Department Of Military Affairs) in Ambala, Haryana invites bids for the PROCUREMENT OF AUTOMATIC CALTROPS FOR PHYSICAL ACCESS CONTROL TO UNIT PREMISES. The scope covers supply, installation, testing, commissioning, and operator training, with a formal design approval phase. The contract contemplates a potential 25% quantity variation during and after award, at contracted rates, and a minimum 30-day increase in delivery time if additional quantity is exercised. Bidders must submit Detailed Design Drawings within 5 days of award for buyer approval; delay in approval shifts the delivery schedule without LD. This procurement emphasizes robust data sheet conformance, OEM authorization, and comprehensive scope alignment to approved drawings. The award requires proven technical capability, financial stability, and compliance with specified data sheets.
Technical Specifications & Requirements
- Scope of supply: Supply, installation, testing, commissioning, and operator training; include any required statutory clearances.
- Delivery flexibility: Option clause allows up to 25% quantity variation during contract; delivery period adjusted on last delivery date with minimum 30 days.
- Design approval: Detailed Design Drawings due within 5 days of award; buyer will approve or list modifications within 5 days; no LD for buyer delays in approval.
- Data sheet discipline: Upload Data Sheet; ensure no mismatch between bid technical parameters and product specs; OEM authorization required when applicable.
- Vendor credentials: Manufacturer Authorization if bidding via authorized distributor; complete with name, designation, address, email, phone.
- Scope of supply inclusions: Includes installation, testing, commissioning, and operator training; provide any required statutory clearances if applicable.
Terms, Conditions & Eligibility
- EMD and turnover: Specific EMD amount and three-year average turnover are not disclosed here; bidders must meet turnover criteria as per bid document and provide evidence.
- Approval timeline: Detailed Design Drawings within 5 days; modifications provided within 5 days; delivery adjusted accordingly with no LD for buyer-caused delays.
- Bidder integrity: No liquidation, court receivership, or bankruptcy; must upload an undertaking confirming financial health.
- Authorization: OEM/Original Service Provider authorization required if bidding through an authorized distributor; provide authorization certificate with complete contact details.
- Data sheet matching: Bid must align with product data sheet; mismatch may lead to rejection.
- Delivery scope: Bid price must cover supply, installation, testing, commissioning, and operator training; include any required statutory clearances.
Key Specifications
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Scope: Supply, Installation, Testing, Commissioning, and Operator Training
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Delivery flexibility: 25% quantity variation with corresponding delivery schedule adjustment
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Design approval: Detailed Design Drawings within 5 days of award; approval or modification within 5 days
-
Data sheet alignment: Product data sheet must match bid parameters; mismatches may cause rejection
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Authorization: OEM authorization required for distributor bids with complete contact details
Terms & Conditions
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Option clause allows up to 25% quantity variation at contract and during currency
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Detailed Design Drawings due within 5 days of award and approvals within 5 days
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Data sheet conformity and OEM authorization are mandatory for bid validity
Important Clauses
Payment Terms
Not specified in data; follow standard government procurement terms in bid document
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD details not provided; any delays due to buyer approval of drawings will adjust the delivery period without LD
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy; must provide an undertaking
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Minimum turnover requirements as specified in bid document (three-year average)
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Must provide OEM/Original Service Provider authorization if bidding through authorized distributor
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
PROCUREMENT OF AUTOMATIC CALTROPS FOR PHYSICAL ACCESS CONTROL TO UNIT PREMISES
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 3 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10044640.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant prior work
Financial statements for the last three years
EMD/surety deposit documentation (as specified in bid)
Data Sheet of the product offered
OEM/Manufacturer Authorization certificate (if bidding via distributor)
Technical bid documents and compliance certificates
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Ambala automatic caltrops tender 2026 in Indian Army?
To bid for the Ambala caltrops tender, bidders must submit a complete data sheet, OEM authorization if applicable, GST and PAN, three-year turnover proof, and the required EMD documents. Ensure Detailed Design Drawings are prepared within 5 days of award and aligned to approved drawings. Compliance with the option clause is essential.
What documents are required for access control equipment bid in Ambala?
Required documents include GST certificate, PAN card, three-year turnover evidence, experience certificates, financial statements, EMD documentation, Data Sheet, and OEM authorization if bidding via distributor. Submit technical bid and compliance certificates with product data alignment.
What are the key technical specifications for automatic caltrops in this tender?
Key specs include supply, installation, testing, commissioning, operator training; ensure Data Sheet matches bid parameters; OEM authorization if applicable; design drawings due within 5 days of award, with buyer approval or modification list in 5 days.
What is the delivery period adjustment for quantity variation in this bid?
Delivery is adjustable for up to 25% increased quantity; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original delivery is under 30 days, period equals original delivery days.
Are there penalties for delayed delivery in the Ambala caltrops tender?
Penalties or liquidated damages are not specified in the available terms. Delays due to buyer drawing approvals do not incur LD; the delivery period is refixed for such delays per the agreement.
What is required for OEM authorization when bidding through distributors?
Submit an OEM authorization certificate including the name, designation, address, email, and phone number of the authorized representative. This ensures traceability and compliance with standard procurement requirements.
When will Detailed Design Drawings be approved for the Calptrops project in Ambala?
Within 5 days of award, the buyer will approve drawings or provide a complete modification list. If buyer delays, the delivery period is adjusted accordingly with no LD; ensure you track draw approval timelines to mitigate schedule shifts.
What scope is included in the supply contract for automatic caltrops?
Contract scope includes supply, installation, testing, commissioning, operator training, and providing any statutory clearances required. The price must cover all these components and align with the approved drawings and data sheets.