Indian Army Department Of Military Affairs JAMMU & KASHMIR Defence Spares Tender 2026 – 25% Quantity Option, 5+ Years Experience
Bid Publish Date
01-Sep-2026, 8:12 pm
Bid End Date
11-Sep-2026, 9:00 pm
Location
Progress
Key Highlights
- • Defence sector procurement with Defence spares for Army units in JAMMU & KASHMIR
- • 25% quantity option during contract placement and currency, with proportional delivery time adjustments
- • Minimum 5 years of defence spare parts supply experience required
- • Only new/non-refurbished items accepted; samples due within 7 days for approval
- • Delivery period calculations include a minimum 30-day extension when options are exercised
- • Sample submission triggers technical committee review; ensure readiness of item-level documentation
- • No explicit EMD or payment terms; bidders must confirm to align with standard defence practices
Tender Overview
Indian Army (Department Of Military Affairs) in JAMMU, JAMMU & KASHMIR invites bids for a 5-item defence spares procurement. The scope includes supply of spare parts to defence units, with an estimated quantity flexibility up to 25% of the bid quantity and extension under contract terms. Bidders must demonstrate minimum 5 years of defence spare parts experience and submit a sample of each item within 7 days of bid publication for technical approval. No refurbished or used items are allowed. The tender emphasizes strict adherence to delivery performance and quality standards while enabling evolving procurement needs during contract execution.
Key Specifications
-
5-item BOQ with unspecified item details
-
Minimum 5 years of defence spare supply experience
-
Non-refurbished items only
-
Sample submission within 7 days
-
Quantity variation up to 25%
Terms & Conditions
-
Quantity may be increased/decreased by 25% at contract placement and during currency
-
Minimum 5 years defence spare supply experience required
-
Samples of each item must be submitted within 7 days for technical approval
Important Clauses
Payment Terms
Not specified in the published terms; bidders should confirm standard defence payment cycle and any advance or milestone payments with the purchaser
Delivery Schedule
Delivery starts from the last date of the original delivery order; option quantity extensions may extend delivery time with a minimum 30 days
Penalties/Liquidated Damages
Not detailed; bidders should inquire about LD clauses, performance bonds, and penalties for late delivery or non-conformance
Bidder Eligibility
-
Not less than 5 years of defence spare parts supply experience
-
Non-refurbished or new items only
-
Ability to provide sample items within 7 days for technical approval
Tender Data
Bid Details
Quantity
63
Category
Hose Coolant
Bid Type
Single Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sheet Cellular , Isopropyl , Hose Coolant , Steel Angle , Cooling Fan
Delivery Details
Max Delivery Days
16
Delivery Locations
1
Delivery Cities
Jammu
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jammu | Jammu | - | - | 4 | 16 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9833883.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Sheet Cellular
As per ATC
Isopropyl
As per ATC
Hose Coolant
As per ATC
Steel Angle
As per ATC
Cooling Fan
As per ATC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Sheet Cellular | As per ATC | 4 | nos | lpo_873 | 16 | |
| 2 | Isopropyl | As per ATC | 5 | nos | lpo_873 | 16 | |
| 3 | Hose Coolant | As per ATC | 2 | nos | lpo_873 | 16 | |
| 4 | Steel Angle | As per ATC | 50 | nos | lpo_873 | 16 | |
| 5 | Cooling Fan | As per ATC | 2 | nos | lpo_873 | 16 |
Categories
5
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing minimum 5 years in defence spare parts supply
Financial statements or turnover proof (where applicable)
EMD/Security deposit documents (if required by agency)
Technical bid documents and compliance certificates
OEM authorizations or dealership certificates (if required)
Sample submission records for each item (within 7 days)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for defence spares tender in JAMMU & KASHMIR 2026?
Bidders should meet the 5-year defence spare supply criterion, submit all standard bid documents (GST, PAN, experience certificates, OEM authorizations), and provide samples within 7 days of publication for technical review. Ensure non-refurbished items and note the 25% quantity option during contract execution.
What documents are required for the Indian Army spares tender in Jammu?
Required documents include GST certificate, PAN card, 5+ years of defence spare experience, financial statements, EMD details if applicable, technical bid and OEM authorizations, plus sample submission records for each item within 7 days of publication.
What are the delivery time implications for quantity variations?
Delivery timelines extend from the last date of the original delivery order. If the quantity increases by up to 25%, the added time follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What is the sample submission requirement for this tender in Jammu?
Bidders must submit a sample of each item within 7 days of bid publication for technical committee approval. Non-submission can disqualify the bid or delay evaluation; ensure representative samples for all five items.
Are refurbished items allowed in this Indian Army procurement?
No. The terms specify that refurbished or used items are not accepted; suppliers must provide new, serviceable spares meeting defence quality expectations and standards.
What happens if quantities are increased under the option clause?
Quantities can be increased by up to 25% at contract placement and during currency at contracted rates. Delivery periods adjust according to the defined formula, with a minimum 30-day extension where applicable.