Kendriya Vidyalaya Sangathan VRLA Batteries Tender Bid in Bidar Karnataka 2026 TEC Q3
Progress
Key Highlights
- • Explicit option clause permitting ±25% quantity variation at contracted rates
- • Delivery to PM SHRI KV AFS BIDAR, Bidar, Karnataka with installation if included
- • Mandatory Malicious Code Certificate and End User Certificate where requested
- • Notional EMD amount not disclosed in tender; GST terms clarified with actual reimbursement
- • 5-year residual market life requirement to avoid end-of-life products
- • TEC specification (Q3) alignment for VRLA batteries with TEC compliance
- • GeM GST invoicing requirements including payment confirmation screenshot
- • Delivery timing formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Tender Overview
The procurement is issued by Kendriya Vidyalaya Sangathan under the Department of School Education and Literacy for Valve Regulated Lead Acid (VRLA) batteries as per TEC specification (Q3) in Bidar, Karnataka 585226. There is no listed BOQ quantity, and the estimated value is not disclosed. The contract requires delivery to the PM SHRI KV AFS BIDAR address in Bidar. An option clause allows up to ±25% quantity variation at contracted rates, with delivery time adjustments based on a calculated formula. The scope emphasizes supply continuity and avoidance of obsolete products with a minimum 5-year market life. The terms stress GST-compliant invoicing via GeM and mandatory certificates, including end-user documentation when requested. Unique clauses include Malicious Code Certificate and GST-related conditions. This tender emphasizes compliance, led by KV Bidar with a structured delivery framework.
KEY DIFFERENTIATOR: The option clause for quantity variation and the requirement to avoid end-of-life products ensures sustained supply and post-award adaptability. The delivery address specificity and mandatory security/compliance attestations underscore strict procurement governance.
Use-case: Suppliers with VRLA battery lines aligned to TEC Q3, GST-compliant invoicing, and OEM-backed warranties should evaluate eligibility and capability to meet end-user installation at Bidar address.
Technical Specifications & Requirements
- Product category: Valve Regulated Lead Acid (VRLA) batteries as per TEC specification (Q3).
- Delivery location: PM SHRI KV AFS BIDAR, CHIDRI ROAD, BIDAR, KARNATAKA.
- Delivery flexibility: Option to increase/decrease quantity up to 25% at contracted rates; extended delivery time formula applied if exercised.
- Documentation requirements: GST invoice upload on GeM with GST portal payment confirmation; End User Certificate if requested; Malicious Code Certificate with explicit security assurances.
- Lifecycle requirement: Offered products must have at least 5 years residual market life and must not be End-of-Life before this period.
- Compliance notes: Bidders must ensure GST applicability and provide undertaking if required; avoid obsolescence and ensure hardware/software is free from embedded malware.
- End-user and deployment: Actual delivery and installation, if scope includes installation, to be completed at Bidar address.
- Contract hygiene: Bidder must demonstrate financial/operational stability and provide required undertakings (no liquidation or bankruptcy).
Terms, Conditions & Eligibility
- EMD and pricing: Not disclosed in data; bid must reflect GST compliance; GST reimbursement as actuals or prevailing rates as per quoted GST percentage.
- Delivery timeline: Delivery period tied to last date of original delivery order; extension rules apply with minimum 30 days if extended.
- End-user and certificates: End User Certificate provided in buyer format if demanded; Malicious Code Certificate mandatory.
- Product lifecycle: Do not propose obsolete products; minimum 5 years residual market life required.
- Financial standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking to this effect.
- GST responsibility: Bidders to determine GST applicability; beneficiary reimbursement limited to actuals or quoted GST %.
- Invoice compliance: Upload scanned GST invoice and GST portal payment confirmation when generating GeM invoices.
- Delivery scope: Actual delivery and installation (if included) at Bidar KV campus; ensure secure handover and commissioning where applicable.
Key Specifications
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VRLA batteries as per TEC specification (Q3)
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Delivery address: PM SHRI KV AFS BIDAR, CHIDRI ROAD, BIDAR, KA
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Quantity flexibility: up to 25% variation
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Lifecycle: minimum 5 years residual market life
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GST invoicing on GeM with GST payment confirmation
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End User Certificate and Malicious Code Certificate requirements
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No BOQ data available; supply scope inferred from TEC Q3 compliance
Terms & Conditions
-
Quantity variation up to 25% with price protection
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GST compliance and GeM invoicing with payment proof
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End User Certificate and Malicious Code Certificate mandatory when requested
Important Clauses
Payment Terms
GST-based invoicing on GeM; reimbursement at actuals or quoted GST %, whichever is lower
Delivery Schedule
Delivery period starts from last date of original delivery order; option extensions computed with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; penalties likely governed by standard GeM terms and contract specifics
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Offer non-obsolete VRLA batteries with at least 5 years residual market life
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GST compliant bidder with GSTIN and proper invoicing capability
Tender Data
Bid Details
Quantity
14
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
50 %
Warranty Period
2 years
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Valve Regulated Lead Acid (VRLA) Batteries as per TEC Specification (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bidar
Delivery Pincodes
585401
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamlesh Rautela | 585401,Kendriya Vidyalaya, Air Force Station, Bidar Chidri Road, Bidar, Karnataka Pin - 585401 | Bidar | Karnataka | 585401 | 14 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10051745.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Nov-2026, 3:30 am
Opening Date
17-Nov-2026, 3:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates (if any for VRLA batteries)
Financial statements (as required by terms)
EMD/Security deposit documentation (if applicable)
Technical bid documents confirming TEC Q3 compliance
OEM authorization certificates
End User Certificate (if demanded by buyer)
Malicious Code Certificate as per clause
GST invoice sample and GST portal payment confirmation screen
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for VRLA batteries tender in Bidar KV 2026?
Bidders must submit GST registration proof, PAN, experience certificates for VRLA battery supply, financial statements, and OEM authorizations. Ensure TEC Q3 compliance, provide End User Certificate if requested, and attach Malicious Code Certificate. Invoices must be GST-compliant on GeM with payment confirmation. Delivery will be to Bidar address; price variations up to 25% allowed.
What documents are required for Bidar KV VRLA tender submission?
Required documents include: GST registration, PAN, experience certificates, financial statements, EMD (if applicable), OEM authorizations, TEC Q3 compliance certificates, End User Certificate (if demanded), and Malicious Code Certificate. GeM invoice and GST payment screenshot must accompany the bid.
What are the delivery terms for Bidar KV VRLA battery tender?
Delivery period starts from the last date of the original delivery order; option to extend up to 25% quantity with a delivery extension calculated as (increased/original) × original period, minimum 30 days. Actual delivery to PM SHRI KV AFS BIDAR, Bidar, KA is required.
Which standards apply to the VRLA batteries for this tender?
Bidders must supply batteries as per TEC specification (Q3). Ensure products are not end-of-life within five years of market life and meet TEC Q3 compliance; include OEM authorizations and TEC-related testing where applicable.
What is the End User Certificate requirement for Bidar KV tender?
End User Certificate is required only if demanded by the Buyer. When requested, bidders must provide the certificate in the Buyer’s standard format to verify end-use and installation at the Bidar facility.
How is GST reimbursement handled for this GeM tender in Karnataka?
GST reimbursement will be provided as actuals or as per applicable rates, whichever is lower, limited to the quoted GST percentage. Bidders must upload GST invoices and GST portal payment confirmations on GeM.
What is the policy on product obsolescence for this KV tender?
Bidders must quote products with at least 5 years residual market life and avoid items marked end-of-life by the OEM within that period; this ensures continuous support and availability during the contract term.
What about installation and commissioning for Bidar KV VRLA batteries?
Delivery includes installation and commissioning if covered in scope; otherwise, delivery only. If installation is included, ensure adherence to safety and TEC Q3 installation guidelines and complete commissioning at the Bidar address per contract terms.