E-nagar Palika Government Of Madhya Pradesh Octagonal Pole (V2) Tender SAGAR MP 2026 – ₹5.638M Estimated Value, ₹50k EMD
Bid Publish Date
04-Sep-2026, 7:10 pm
Bid End Date
26-Sep-2026, 6:00 pm
EMD
₹50,000
Value
₹56,38,163
Location
Progress
Tender Overview
Organization: E-nagar Palika Government Of Madhya Pradesh. Product: Octagonal Pole (V2). Location: SAGAR, MADHYA PRADESH 470001. Estimated Value: ₹5,638,163.00 with EMD of ₹50,000. Scope covers supply of octagonal poles per procurement terms, with option to increase quantity up to 25% and extended delivery per contract rules. Mandatory sample submission prior to bid end date. OEM/Authorized Seller must have India office for after-sales service. The bidding is governed by buyer-added terms, including GST/PAN/EPS/Esi and notarized anti-debarment declarations. The Nagar Parishad reserves right to cancel bids at any stage. Unique clause includes 5 latest GEM orders in the same year. This tender requires concrete compliance with submission, sampling, and financial documentation.
Technical Specifications & Requirements
- No formal technical specs listed in BOQ. Key data points include: Estimated value and EMD, with a requirement for OEM certificate from Bajaj if applicable. Mandatory sample delivery to department before bid end date, plus acknowledgement letter.
- Mandatory for bidders: GST certificate, PAN certificate, PWD/Epf/ESI registrations, and CA-certified last three financial years' income tax returns. EMD mandatory; exemption not allowed. 5 latest GEM orders with invoices to be provided. OEM authorization and notary-stamped declaration of non-debarment required. Delivery terms align with option clause and potential 25% quantity variation.
Terms, Conditions & Eligibility
- EMD: ₹50,000 (non-refundable if bid is unsuccessful).
- Sample submission: Mandatory before bid end date.
- Documents: GST, PAN, ESI/EPF, CA-certified IT returns for last three years, OEM authorization.
- Debarment: Notarized INR 100 stamp declaration of non-debarment required.
- Rights: Nagar Parishad may cancel bids at any stage; no explanation required. Existence of 5 contracts in latest year (GEM) with invoices. Exemption from EMD not allowed. Continuous delivery conditions per option clause.
Key Specifications
-
Product: Octagonal Pole (V2)
-
Estimated Value: ₹5,638,163
-
EMD: ₹50,000
-
Delivery rights: up to 25% quantity variation, extended delivery period rules
-
OEM requirement: registered India office for after-sales service
-
Mandatory sample submission and acknowledgement letter
-
Notarized debarment declaration (INR 100 stamp)
Terms & Conditions
-
Option clause allows ±25% quantity variation and extended delivery
-
EMD mandatory; no exemption allowed
-
Sample submission required before bid end date
-
GST, PAN, ESI/EPF and CA-certified IT returns must be provided
-
OEM authorization and Bajaj OEM certification may be required
-
Anti-debarment declaration on INR 100 stamp paper
-
Nagar Parishad may cancel bid at any stage without explanation
Important Clauses
Payment Terms
EMD ₹50,000 mandatory; no exemption. Delivery schedule aligns with original plus possible extension; payment terms not explicitly specified in data.
Delivery Schedule
Delivery period starts from last date of original delivery order; option-based quantity increase triggers proportional time extension; minimum 30 days unless original period exceeds.
Penalties/Liquidated Damages
Not explicitly mentioned in data; standard tender terms imply penalties may apply for late delivery per contract norms.
Bidder Eligibility
-
Must provide GST and PAN; ESI/EPF registrations verified
-
Must submit CA-certified IT returns for last 3 years
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Must present OEM authorization and notary-debarment declaration
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Must supply sample pole for evaluation and acknowledgment letter
Tender Data
Bid Details
Quantity
60
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Octagonal Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470669
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Udayraj Singh | 470669,NAGAR PARISHAD SHAHPUR TEH. AND DIST. SAGAR M.P. | Sagar | Madhya Pradesh | 470669 | 60 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9814835.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
EPF/ESI registrations
CA-certified income tax return for last 3 financial years
OEM authorization certificate
Notarized declaration on INR 100 stamp paper confirming not debarred/blacklisted
Sample of the octagonal pole for department evaluation
EMD payment receipt of ₹50,000
Bid submission documents as per Terms and Conditions
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for octagonal pole tender in SAGAR MP 2026?
To bid in SAGAR, provide GST, PAN, CA-certified IT returns, EPF/ESI registrations, OEM authorization, and the INR 50,000 EMD. Include mandatory product sample, notarized debarment declaration, and fulfill option-clause delivery terms. Ensure adherence to GEM guidelines and submit all bid documents before the deadline.
What documents are required for Madhya Pradesh pole procurement?
Submit GST certificate, PAN, ESI/EPF registrations, CA-certified IT returns for last three years, OEM authorization, and the INR 100 stamp-notarized debarment declaration. Include EMD receipt of ₹50,000 and a sample pole for department evaluation prior to bid end date.
What are the delivery terms for quantity variation in MP tender?
Delivery may vary by up to 25% of bid quantity, with extended delivery time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days, and may extend up to the original delivery period during option exercise.
What is the EMD amount for the SAGAR octagonal pole tender?
The EMD amount is ₹50,000. It must be submitted and is non-refundable if the bid is unsuccessful. No EMD exemption is allowed for this tender.
What brand or OEM certifications are required for submission?
An OEM authorization certificate is required, with Bajaj OEM certification mentioned as a possible requirement. The certificate should confirm authorized sales service in India and include registered office details.
What is the sampling requirement for bidders in SAGAR MP?
Bidders must submit a sample of the octagonal pole to the department before bid end date, accompanied by an acknowledgement letter with tender documents for evaluation.
What financial documents must accompany the bid for MP government procurement?
Provide CA-certified income tax returns for the last three financial years, in addition to GST/PAN and EMD documentation. These financials establish capability to meet contract value of ₹5.638M and ongoing supply commitments.