Hqids Department Of Military Affairs Security Equipment Tender South Andaman 2026 – 3 Year OEM Warranty, ₹230000 Est. Value
Bid Publish Date
07-Sep-2026, 10:51 am
Bid End Date
18-Sep-2026, 11:00 am
Value
₹2,30,000
Location
Progress
Key Highlights
- • OEM authorization mandatory for each equipment
- • 3-year warranty period from final acceptance
- • Delivery terms with 50% quantity option during contract
- • Turnover threshold: ₹1 Crore; MSE rating > 4.5
- • Minimum 5 years experience on the equipment
- • Service network and installation/commissioning requirements in INDIA
- • Delivery address: 108 MTN BDE, Brichgunj Military Station, South Andaman
- • Items include: mats, cap stands, bubble wrap, foam sheet, water cooler, clipboard, painting brush, highway reflector tape, folding chair, combat table cloth, invitation card, photo frame, transparent talc sheet
Tender Overview
Organization: Hqids under the Department Of Military Affairs. Location: SOUTH ANDAMAN, ANDAMAN & NICOBAR - 744101. Estimated value: ₹230,000.00 for 13 items including mats, cap stands, bubble wrap, foam sheets, water coolers, clipboards, painting brushes, highway reflector tapes, folding chairs, combat table cloths, invitation cards, photo frames, and transparent talc sheets. Delivery address: 108 MTN BDE, BRICHGUNJ MILITARY STATION, SOUTH ANDAMAN. Key clauses include a 50% quantity option and a 3-year warranty from final acceptance with OEM support. Requires OEM authorization and minimum 5 years equipment experience, along with ₹1 Crore turnover and MSE rating > 4.5.
- 13 items in BOQ; exact quantities not disclosed.
- Delivery, installation, and commissioning are at consignee location.
- Bid should comply with all the attributions around warranty, service network, and delivery timelines.
- The tender emphasizes aggregate capability, including after-sales service in INDIA.
Technical Specifications & Requirements
- No specific item-level technical specifications are provided. Available constraints emphasize procurement readiness:
- Items listed include mats, cap stands, bubble wrap, foam sheets, water coolers, clipboards, painting brushes, highway reflector tapes, folding chairs, combat table cloths, invitation cards, photo frames, and transparent talc sheets.
- Delivery at 108 MTN BDE, Brichgunj Military Station; installation/commissioning if included.
- Mandatory: OEM authorization; 3-year warranty; service network with regional centers; acknowledgement of option clause for quantity adjustments up to 50% during contract.
- Required experience: at least 5 years with the equipment.
- Financial prerequisites: turnover > ₹1 Crore; vendor rating > 4.5; MSE verified.
Terms, Conditions & Eligibility
- EMD amount: not disclosed in terms.
- Warranty: 3 years from final acceptance; OEM warranty certificates required at delivery; after-sales service network in INDIA.
- Delivery terms: from date of order with option to extend delivery period calculated as (additional quantity/original quantity) × original delivery period, min 30 days.
- Eligibility: minimum 5 years experience on equipment, 2-year minimum warranty on product, OEM authorization mandatory, and turnover > ₹1 Crore in the last financial year; MSE verification required with rating > 4.5.
- Penalties/clauses: force majeure, bankruptcy, and non-performance triggers as per ATC; delivery delays beyond one month may invoke remedies.
- Documentation: bidders must upload OEM certificates and service center details near consignee locations.
Key Specifications
-
Product category: Mat, Cap Stand, Bubble Wrap, Foam Sheet, Water Cooler, Clipboard, Painting Brush, Highway Reflector Tape, Folding Chair, Combat Table Cloth, Invitation Card, Photo Frame, Transparent Talc Sheet
-
Estimated value: ₹230,000 with potential quantity adjustments up to 50% under option clause
-
Warranty: minimum 3 years from final acceptance; OEM certificates required at delivery
-
Experience: minimum 5 years; turnover: > ₹1 Crore; MSE rating > 4.5
-
Delivery: at 108 MTN BDE, Brichgunj Military Station, South Andaman; installation/commissioning as applicable
Terms & Conditions
-
EMD amount not disclosed in terms; ensure bidder readiness with standard security deposits
-
50% quantity option during contract; delivery time scales with formula and minimum 30 days
-
OEM authorization and 3-year warranty required; India service network and center locations must be provided
Important Clauses
Payment Terms
Not explicitly defined in provided terms; ensure alignment with standard govt procurement payment on delivery or 30-60 days post-delivery per contract
Delivery Schedule
Delivery starts after order date; additional time for increased quantities calculated as (additional/original) × original period, minimum 30 days
Penalties/Liquidated Damages
Standard ATC-based remedies for delays, force majeure exceptions apply; payment holds and penalties may apply per contract
Bidder Eligibility
-
Minimum 5 years of experience with the equipment category
-
Turnover > ₹1 Crore in the last financial year
-
MSE verified with rating > 4.5
-
OEM authorization for each equipment item
-
3-year warranty commitment and after-sales service capability in INDIA
Tender Data
Bid Details
Quantity
290
Category
Mat
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Mat , Cap Stand , Bubble wrap , Foam sheet , water cooler , Clipboard , Painting Brush , Highway Reflector tape , Folding Chair , Combat table cloth , Invitation card , Photo Frame , Transparent talc sheet
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 32 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9854367.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Mat
Heavy duty PVC mat
Cap Stand
freestanding multipurpose wooden cap stand
Bubble wrap
Good quality air bubble packing sheet minimum 10mm bubble size
Foam sheet
closed cell EVA PE foam sheet lightweight shock absorbing water
water cooler
Heavy duty electric water cooler
Clipboard
A4 hard clipboard durable plastic wood and metal body
Painting Brush
Good quality paint brushes
Highway Reflector tape
High intensity retro reflective adhesive tape
Folding Chair
Heavy duty folding chair MS steel frame
Combat table cloth
Durable camouflage olive green table cloth suitable
Invitation card
Good quality invitation card
Photo Frame
Good quality photo frame with glass acrylic
Transparent talc sheet
High transparency tracing talc sheet smooth surface tear
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Mat | Heavy duty PVC mat | 32 | mtr | headclk108bde | 15 | |
| 2 | Cap Stand | freestanding multipurpose wooden cap stand | 1 | pieces | headclk108bde | 15 | |
| 3 | Bubble wrap | Good quality air bubble packing sheet minimum 10mm bubble size | 20 | pieces | headclk108bde | 15 | |
| 4 | Foam sheet | closed cell EVA PE foam sheet lightweight shock absorbing water | 15 | pieces | headclk108bde | 15 | |
| 5 | water cooler | Heavy duty electric water cooler | 2 | pieces | headclk108bde | 15 | |
| 6 | Clipboard | A4 hard clipboard durable plastic wood and metal body | 2 | pieces | headclk108bde | 15 | |
| 7 | Painting Brush | Good quality paint brushes | 2 | pkt | headclk108bde | 15 | |
| 8 | Highway Reflector tape | High intensity retro reflective adhesive tape | 2 | mtr | headclk108bde | 15 | |
| 9 | Folding Chair | Heavy duty folding chair MS steel frame | 6 | pieces | headclk108bde | 15 | |
| 10 | Combat table cloth | Durable camouflage olive green table cloth suitable | 5 | pieces | headclk108bde | 15 | |
| 11 | Invitation card | Good quality invitation card | 200 | pieces | headclk108bde | 15 | |
| 12 | Photo Frame | Good quality photo frame with glass acrylic | 1 | pieces | headclk108bde | 15 | |
| 13 | Transparent talc sheet | High transparency tracing talc sheet smooth surface tear | 2 | roll | headclk108bde | 15 |
Categories
19
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant equipment
Financial statements / turnover evidence (last financial year)
EMD submission proof (if applicable) and security deposit details
OEM authorization certificates for each equipment
Technical bid documents and installation/maintenance capability details
Service center locations near consignee destinations
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
What documents are required for HQIDS security equipment tender in South Andaman
Bidders must submit GST certificate, PAN, turnover proof, and experience certificates for relevant equipment. OEM authorization must be provided for each item, along with technical bid documents and service center details near the consignee location. A 3-year warranty certificate is required at delivery.
How to verify eligibility for the Department Of Military Affairs tender in Andaman
Eligibility requires minimum 5 years' equipment experience, turnover above ₹1 Crore, MSE verification with rating > 4.5, and OEM authorization for all items. Ensure installation, commissioning, and after-sales support capability is documented with service centers in INDIA.
What are the delivery terms for the South Andaman security equipment procurement
Delivery to 108 MTN BDE, Brichgunj Military Station, South Andaman. The option clause allows quantity changes up to 50% with delivery time calculated as (additional/original) × original period, minimum 30 days. Final acceptance triggers warranty period commencement.
What warranty is required for this HQIDS security equipment tender
A minimum 3-year warranty from final acceptance or after installation/commissioning. OEM warranty certificates must be provided at delivery, and the supplier must maintain an India-based installation, troubleshooting, and maintenance network.
What is the estimated value and scope of items in this tender in Andaman
Estimated value is ₹230,000 for 13 items including mats, cap stands, bubble wrap, foam sheets, water coolers, clipboards, painting brushes, highway reflector tapes, folding chairs, combat table cloths, invitation cards, photo frames, and transparent talc sheets; exact quantities are not disclosed in the BOQ.
How will the OEM authorization impact participation in this procurement
OEM authorization is mandatory for every equipment item. Bidders must upload OEM certificates with the bid and ensure service centers are established domestically to support installation, maintenance, and after-sales service at consignee locations.
What are the payment terms for the Andaman security equipment bid
Payment terms are not explicitly stated; bidders should anticipate standard govt practice of milestone-based payment or payment on delivery/acceptance as per contract. Prepare to provide financial documents demonstrating solvency and compliance with EMD/guarantee requirements.
What qualifies a bidder as MSE with rating for this procurement
Bidder must be Micro or Small Enterprise verified with a rating greater than 4.5 on the specified government platform. Ensure registration details are current and include in the bid submission, along with turnover and experience evidence.