Labour And Skills Department Kerala Laptop Tender 2026 - Entry/Mid Level Windows 11 Core i3-1115G4 256GB SSD 14inch
Bid Publish Date
24-Oct-2026, 11:03 am
Bid End Date
03-Nov-2026, 4:00 pm
EMD
₹50,000
Location
Progress
Tender Overview
The Labour And Skills Department Kerala invites bids for entry and mid-level laptops (Q2 category) to equip government facilities in Kerala. The procurement requires unit laptops with 3-year onsite warranty (including battery and adapter) and delivery of complete kits (backpack and mouse) per unit. The EMD is ₹50,000 and devices must be manufactured in 2025 or later. Bidders must have a registered office in Kerala, GST certification, and a minimum of three years on the GeM portal with an implicit quality threshold of 4.5 vendor rating. The contract emphasizes on-site service capability, OEM authorization, and pre-technical demonstration of laptop functionality. The initiative targets government infrastructure upgrades with strict warranty, support, and demonstration requirements, ensuring the equipment aligns with Kerala government procurement standards.
Technical Specifications & Requirements
- Category: Laptop (Medium-End), Windows 11 Home (Intel)
- Processor: Intel Core i3-1115G4 @ 4.10 GHz, 2 Cores, 6 MB Cache, TDP down 12W
- Memory: 8 GB DDR4 RAM (expandable to at least 16 GB)
- Storage: 256 GB SSD
- Display: 14" Anti-glare HD LED-Backlit Display
- Connectivity: Wireless 802.11 b/g/n, Bluetooth; 3 x USB ports (at least one USB 3.0); Ethernet 10/100/1000
- Accessories: Backpack and optical scroll mouse; Integrated HD camera; Onsite warranty for 3 years
- Manufacture Year: Not later than 2025; OEM must provide MAF and serial/part numbers for warranty verification
- Service & Demonstration: Onsite product demonstration before technical evaluation; dedicated service center in consignee district with 24/7 support
Terms, Conditions & Eligibility
- EMD: ₹50,000 (as per tender) and GST compliance
- Experience & Compliance: Prior supply/install experience in Kerala Government Sectors; copy of work orders
- Service & Warranty: 3-year onsite warranty; battery/adaptor included; warranty verification via OEM site with serial/part numbers
- Documentation: OEM Authorization Form (MAF); GST certificate; proof of registered Kerala office; service center proof; sample for evaluation as directed
- Delivery & Payment: Unit price in financial bid with GST clearly shown; net rate disclosed; 24/7 service readiness
- Demonstration: Product demonstration before technical evaluation; sample submission if requested
- Other: GeM experience evidence; vendor rating not less than 4.5; 24/7 service availability; complete product specifications with serial/part numbers
Key Specifications
-
Category: Laptop (Medium-End) with Windows 11 Home (Intel)
-
Processor: Intel Core i3-1115G4 @ 4.10 GHz, 2 Cores, 6 MB Cache, 12W TDP
-
Memory: 8 GB DDR4, expandable to 16 GB
-
Storage: 256 GB SSD
-
Display: 14 inch, Anti-glare, HD LED-Backlit
-
Connectivity: 802.11 b/g/n, Bluetooth, 3 USB ports (one USB 3.0), Ethernet 10/100/1000
-
Warranty: 3-year onsite (battery & adapter included)
-
Accessories: Backpack, optical scroll mouse
-
Manufacture year: 2025 or later
-
OEM Authorization: MAF required; serial/part numbers for warranty
Terms & Conditions
-
EMD of ₹50,000; GST registration proof required
-
3-year onsite warranty including battery/adaptor
-
Kerala-based service center with 24/7 support
-
OEM Authorization Form (MAF) must be uploaded
-
Product demonstration prior to technical evaluation
-
Sample submission may be requested by the technical committee
Important Clauses
Payment Terms
Unit price plus GST to be quoted; net rate disclosed; GST clearly shown; payment as per govt norms
Delivery Schedule
Delivery timeline not specified; bids must ensure timely provisioning and on-site installation in Kerala districts
Penalties/Liquidated Damages
LD provisions not explicitly stated; ensure compliance with warranty and demonstration requirements
Bidder Eligibility
-
Registered office in Kerala
-
GST certificate available
-
Minimum 3 years GeM portal experience with evidence
-
Vendor rating >= 4.5
-
Functional service center in consignee district with 24/7 support
Tender Data
Bid Details
Quantity
26
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
29-10-2026 11:00:00
Pre-Bid Venue
office of the CEO KMTWWFB, JAYAMBUILDING, KOCHUPILAMMOODU, MUNDAKKAL WEST, KOLLAM
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kollam
Delivery Pincodes
691001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| S L Sunimol | 691001,Kerala Motor Transport Workers Welfare Fund Board Office of the Chief Executive Officer Jayam Building Kochupilamoodu Kollam-01 | Kollam | Kerala | 691001 | 26 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-10075779.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates from Kerala Government Sectors
Financial statements / turnover documentation
EMD payment proof
Technical bid documents
OEM Manufacturer Authorization Form (MAF)
Service center address proof in consignee district
Product specifications with serial/part numbers
Warranty verification details (serial number + part number)
Frequently Asked Questions
How to bid on the laptop tender in Kerala Labour Department 2026
Bidders must meet eligibility criteria: Kerala registered office, GST certificate, three years GeM experience with proof, and minimum 4.5 vendor rating. Submit OEM MAF, service center details, and warranty terms, plus product specs with serial numbers. Include ₹50,000 EMD and complete financial bid with GST separate.
What documents are required for Kerala laptop procurement bid
Required documents include GST certificate, PAN, experience certificates for Kerala government work, financial statements, EMD proof of ₹50,000, OEM MAF, service center address proof, product specifications with serial numbers, and warranty verification details from OEM site.
What are the technical specifications for the Kerala laptops
Laptops must be medium-end category with Windows 11 Home, Intel Core i3-1115G4 @ 4.10 GHz, 2 cores, 6 MB cache, 12W TDP, 8 GB RAM expandable to 16 GB, 256 GB SSD, 14" anti-glare display, 3 USB ports (one USB 3.0), Ethernet 10/100/1000, Bluetooth, 802.11 b/g/n, included backpack and mouse, 3-year onsite warranty.
What is the EMD amount and payment terms for the Kerala bid
EMD is ₹50,000. Bid submission requires unit price with GST shown separately and a net rate. Payment terms align with government norms; GST must be clearly itemized, and the financial bid should reflect exact GST percentage applicable.
When is the product demonstration and sample submission required
A product demonstration is mandatory before technical evaluation. The OEM or bidder may need to supply a product sample for evaluation as per the technical committee's decision, ensuring the laptop functions as specified before acceptance.
What warranty and after-sales support are required for Kerala laptops
A 3-year onsite warranty is required, covering battery and adapter. Warranty verification must be possible via the OEM website using the device serial number and part number. Service center must operate in the consignee district with 24/7 support.
What is the manufacture year requirement for the laptops
Laptops must be manufactured in 2025 or later, ensuring up-to-date hardware and compatibility with Windows 11 Home commitments. Vendors should provide serial/part numbers for warranty verification and OEM confirmation of manufacture year.
What is the importance of GeM experience for bidders
GeM experience must be a minimum of three years with verifiable documentation. This ensures compliance with GeM procurement processes, past performance evidence, and eligibility to participate in Kerala government supplier networks.