Directorate Of Public Instructions Kasaragod Laptop & Multimedia Projector Tender 2026 IS 550 Compliant
Progress
Key Highlights
- • Quantitative option: up to 25% quantity variation during contract and currency delivery extension rules
- • EMD option flexibility: ₹150,000 via FDR or Banker's Cheque payable to Deputy Director of Education, Kasaragod
- • Delivery extension formula ensures minimum 30 days and scales with quantity adjustments
- • Turnover verification via audited statements or CA/Cost Accountant certificates for last 3 years
- • Financial health protection: no liquidation or court receivership; required undertaking
- • Submission of standard documents: GST, PAN, experience, financial statements, EMD proof, OEM authorizations
- • No explicit technical specs; procurement hinges on compliance, capability, and delivery readiness
Tender Overview
Organization: Directorate Of Public Instructions, Department: General Education Department Kerala, Location: Kasaragod, Kerala 671121. Procures Entry and Mid Level Laptop - Notebook (Q2) and Multimedia Projector (MMP) (Q2). No BOQ quantities available; estimated value not disclosed. Tender terms emphasize quantity variation up to 25%, contract at existing rates, and a delivery timeline linked to the original delivery order. Unique delivery-extension calculation ensures minimum extension of 30 days. The tender appears focused on standard education department equipment procurement with potential scale dependent on order quantity and delivery scheduling.
Key differentiator includes the option clause on quantity adjustments and the need for bidders to demonstrate financial turnover per rules. The absence of explicit product specs in the data makes the emphasis on bidder capability, delivery logistics, and compliance with general procurement norms critical for bid readiness.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Laptop - Notebook and Multimedia Projector (MMP); no technical specifications listed in the provided data.
- EMD: ₹150,000; alternate EMD options include Fixed Deposit Receipt (FDR) or Banker’s Cheque (BC) payable to Deputy Director of Education, Kasaragod; submission must include scanned proof and hardcopy delivery within 5 days of bid end/open date.
- Turnover criteria: Minimum average annual turnover over the last three years as per bid document; if bidder is under 3 years old, turnover from subsequent completed years applies.
- Delivery: Delivery period starts from the last date of the original delivery order; extended delivery time formula applies with minimum 30 days; extension may increase up to the original delivery period.
- Compliance: The bid requires uploading turnover certificates or CA certificates and undertaking against liquidation or bankruptcy; non-compliance risks rejection.
Terms, Conditions & Eligibility
- EMD submission options: FDR or BC; if chosen, hardcopy must be delivered within 5 days post bid end/open date.
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract, with corresponding delivery time adjustments.
- Turnover proof: Provide audited balance sheets or CA/Cost Accountant certificate for last three years ending 31st March; if constitution date < 3 years, consider post-incorporation years.
- Financial status: Not under liquidation or court receivership; bidder to upload an undertaking.
- Documents required: GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical compliance, OEM authorizations if applicable.
- Delivery terms: Delivery schedule aligned with original delivery order; extended period computed as (increased quantity ÷ original quantity) × original delivery period with minimum 30 days.
Key Specifications
-
Category: Entry and Mid Level Laptop - Notebook (Q2)
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Category: Multimedia Projector (MMP) (Q2)
-
EMD: ₹150,000
-
Delivery extension rule: minimum 30 days, proportional to quantity change
-
EMD submission options: FDR or BC payable to Deputy Director of Education, Kasaragod
-
Turnover verification: last 3 years; CA/Cost Accountant certificate acceptable
-
No explicit model numbers or standards listed in data
Terms & Conditions
-
Designation of EMD submission via FDR/BC with 5-day hardcopy delivery
-
Quantity variation up to 25% with corresponding delivery period adjustments
-
Three-year turnover proof required; CA/Accountant certificates acceptable
Important Clauses
Payment Terms
EMD to be provided via FDR or Banker's Cheque; no explicit final payment terms stated in data
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
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Minimum average turnover as per bid document for last 3 years
-
Not under liquidation or court receivership
-
Ability to provide EMD via FDR or Banker's Cheque and meet delivery timelines
Tender Data
Bid Details
Quantity
268
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
600
Past Performance
20 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Multimedia Projector (MMP) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kasaragod
Delivery Pincodes
671123
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Asif Ahammed E K | 671123,CIVIL STATION VIDYANAGAR P O | Kasaragod | Kerala | 671123 | 218 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10068870.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
EMD proof (FDR proof or Banker's Cheque) and hardcopy delivery receipt within 5 days
Technical bid documents and certificates (where applicable)
OEM authorization letters (if bidding as authorized reseller/partner)
Undertaking against liquidation or bankruptcy
Any additional bid-specific turnover or performance certificates requested
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in Kasaragod laptops and projector tender in Kerala 2026?
Bidders must submit GST, PAN, turnover certificates, EMD proof (₹150,000) via FDR or Banker's Cheque to Deputy Director of Education, Kasaragod, and provide technical documents. The fillable bid should reflect 25% quantity variation rights and the delivery extension formula with a minimum 30-day extension.
What documents are required for the Kasaragod procurement of laptops?
Required documents include GST certificate, PAN, audited turnover statements for the last 3 years, EMD proof (FDR/BC), technical bid documents, and OEM authorizations if applicable. An undertaking confirming no liquidation or bankruptcy must also be uploaded.
What are the EMD submission options for this Kerala tender?
EMD can be submitted as a Fixed Deposit Receipt or Banker's Cheque payable to Deputy Director of Education, Kasaragod. Scanned proof must be uploaded with the bid, and the hardcopy delivered within 5 days of bid end/open date.
What is the delivery extension rule for quantity changes in this tender?
If quantities vary up to 25%, the additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days and may extend to the original delivery period.
Are there any standards or certifications specified for the laptops/projectors?
The provided data does not list specific model numbers or standards; the emphasis is on bidder capability, financials, and delivery readiness, with potential requirement for standard compliance in the bid document.
What is the location and organization for this procurement in Kerala?
The procurement is in Kasaragod, Kerala for the Directorate Of Public Instructions, General Education Department Kerala, focusing on entry/mid level laptops and multimedia projectors.
How is turnover evidence required for eligibility in this bid?
Submit audited balance sheets or CA/Cost Accountant turnover certificates covering the last three years; if the bidder is less than three years old, use completed financial years post-incorporation to compute average turnover.
What is the procurement scope for the Kasaragod project?
Scope includes supply of Entry and Mid Level Laptop - Notebook and Multimedia Projector equipment to government education department, with price adjustments possible for added quantities and delivery alignment to the original order schedule.