Indian Army Sound Equipment Tender Bareilly Uttar Pradesh 2026 - ISI/Material Test Certificate, 3 Years Warranty, 25% Option
Bid Publish Date
05-Jul-2026, 7:18 pm
Bid End Date
27-Jul-2026, 10:00 am
EMD
₹2,35,000
Location
Progress
RAKey Highlights
- • OEM authorization letter required at pre-bid meeting
- • Local dedicated service office for AMC maintenance
- • Demonstration at unit area mandatory; sample approval required
- • Material Test Certificate to be sent; buyer lab acceptance governs item acceptance
- • 3-year warranty from final acceptance or post-installation testing
- • 25% quantity variation rights during/after contract at contracted rates
- • Sealed packing; installation and training included at buyer location
- • GEM/2026/B/7667977 tender in Bareilly, UP for 28 items
- • Payment terms aligned with delivery and acceptance milestones (not explicitly detailed)
- • Pan Card and GSTIN mandatory; OEM authorizations for validity
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad range of audio-visual, radio, and power equipment in Bareilly, Uttar Pradesh 243001. The procurement includes sound cards, dynamic microphones, table-top mic stands, headphones, audio distribution amplifiers, PC workstations for logger, RF and transmission gear, racks, 10 KVA generators and stabilizers, installation, AMC-related services, and related electrical works. The project comprises 28 items with a total scope spanning demonstration at unit area, OEM authorization, and offline training. The bid emphasizes quality from reputed manufacturers, sample approvals, and local service support with a 3-year warranty and post-installation support. A 25% quantity option clause permits expansion during and after contract, at contracted rates. A strong emphasis on field readiness and complete documentation is evident.
Key Specifications
-
Product/service: Audio-visual and power equipment including sound cards, microphones, headphones, racks, PC workstations, FM/RF gear, generators, UPS, and related electrical works
-
Quantities/scope: 28 items in BOQ with total procurement quantity not disclosed; 28-item bundle
-
EMD/Value: ₹235,000 bid security; estimated value not disclosed
-
Experience: Required demonstration, OEM authorization, and local service capability
-
Quality: Material Test Certificate and lab-based acceptance by buyer
-
Warranty: 3 years coverage after final acceptance
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Delivery: Option to increase quantity up to 25%; minimum delivery window 30 days
Terms & Conditions
-
EMD of ₹235,000 is mandatory for bid participation
-
Demonstration and OEM authorization are prerequisites for bid validity
-
Delivery scope allows a 25% quantity increase during/after contract
Important Clauses
Payment Terms
Not explicitly detailed; payment terms aligned with delivery/acceptance milestones per contract with potential AMC terms
Delivery Schedule
Delivery period starts from last date of original delivery order; option clause may extend delivery period with adjusted time formula and minimum 30 days
Penalties/Liquidated Damages
No explicit LD percentage; inferred penalties tied to delays and non-compliance with lab tests and installation
Bidder Eligibility
-
Bidder must have OEM authorization for quoted items
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Bidder must demonstrate local service capability for AMC maintenance
-
Bidder must not be blacklisted by any Govt/Defence establishment
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Ansh Traders Under PMA | - | 13-07-2026 19:37:44 | |
| 2 | Digital Mechanics Enterprises Under PMA | - | 10-07-2026 21:00:59 | |
| 3 | HAZZALE BLUE TRADING PRIVATE LIMITED Under PMA | - | 27-07-2026 07:51:42 | |
| 4 | PARMOD KUMAR Under PMA | - | 08-07-2026 13:57:04 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Digital Mechanics Enterprises(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Sound Card,Dynamic Michrophone,Table Top Mic Stand,Headphones,Audio Distribution Amplifier,PC Works | |
| L2 | Ansh Traders (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Sound Card,Dynamic Michrophone,Table Top Mic Stand,Headphones,Audio Distribution Amplifier,PC Works | |
| L3 | PARMOD KUMAR (MII) Under PMA | Item Categories : Sound Card,Dynamic Michrophone,Table Top Mic Stand,Headphones,Audio Distribution Amplifier,PC Works |
Reverse Auction Schedule
Start
03-Sep-2026, 11:00 am
End
04-Sep-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
28
Category
Radio Logger Software
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
70
Past Performance
10 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Sound Card , Dynamic Michrophone , Table Top Mic Stand , Headphones , Audio Distribution Amplifier , PC Workstation for logger , Radio Logger Software , Euipment Rack , FM Transmitter 50 , FM Antenna System , Dummy Load , 30 mtrs Tower , RF Coaxial cable with connector , Audio Processor , 10 KVA Silent Generator , 10 KVA Stablizer , Installation and Commisioning charges , Chair , Split AC 1 Ton , 3KVA Online UPS with Batteries , Transmitter Room Table , Electric Work , Earthing PIT , STL Codecs , RF Manual Switcher , Audio Changeover Panel , Internet Connection Annual Charges , Media Player USB
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9472363.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
28 Items Sign in to view GEM price trends Sign in for GEM prices
Sound Card
0
Dynamic Michrophone
Audio Technica
Table Top Mic Stand
Local
Headphones
BEHRINGER
Audio Distribution Amplifier
BEHRINGER COMCON
PC Workstation for logger
HP- i5 1Tb SSD with montor and keyboard mouse
Radio Logger Software
Radio Boss Radio Logger
Euipment Rack
Local
FM Transmitter 50
TEKO TEM
FM Antenna System
LABEL ITALY TEM
Dummy Load
Local 50 Ohm 100W
30 mtrs Tower
Local Fabricator
RF Coaxial cable with connector
Indian Made
Audio Processor
BW Audio Processor or Equivalent
10 KVA Silent Generator
Ashoka Leyland Mahindra
10 KVA Stablizer
Servo 10 KVA
Installation and Commisioning charges
LOCAL
Chair
Local
Split AC 1 Ton
Voltas Reputed Brand
3KVA Online UPS with Batteries
Microtek Reputed Brand
Transmitter Room Table
Local
Electric Work
Local
Earthing PIT
Local
STL Codecs
AEQ
RF Manual Switcher
Local
Audio Changeover Panel
Comcon Broadcast Tools
Internet Connection Annual Charges
Local ISP
Media Player USB
Local
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Sound Card | 0 | 1 | nos | [email protected] | 15 | |
| 2 | Dynamic Michrophone | Audio Technica | 1 | nos | [email protected] | 15 | |
| 3 | Table Top Mic Stand | Local | 1 | nos | [email protected] | 15 | |
| 4 | Headphones | BEHRINGER | 1 | nos | [email protected] | 15 | |
| 5 | Audio Distribution Amplifier | BEHRINGER COMCON | 1 | nos | [email protected] | 15 | |
| 6 | PC Workstation for logger | HP- i5 1Tb SSD with montor and keyboard mouse | 1 | nos | [email protected] | 15 | |
| 7 | Radio Logger Software | Radio Boss Radio Logger | 1 | nos | [email protected] | 15 | |
| 8 | Euipment Rack | Local | 1 | nos | [email protected] | 15 | |
| 9 | FM Transmitter 50 | TEKO TEM | 1 | nos | [email protected] | 15 | |
| 10 | FM Antenna System | LABEL ITALY TEM | 1 | nos | [email protected] | 15 | |
| 11 | Dummy Load | Local 50 Ohm 100W | 1 | nos | [email protected] | 15 | |
| 12 | 30 mtrs Tower | Local Fabricator | 1 | nos | [email protected] | 15 | |
| 13 | RF Coaxial cable with connector | Indian Made | 1 | nos | [email protected] | 15 | |
| 14 | Audio Processor | BW Audio Processor or Equivalent | 1 | nos | [email protected] | 15 | |
| 15 | 10 KVA Silent Generator | Ashoka Leyland Mahindra | 1 | nos | [email protected] | 15 | |
| 16 | 10 KVA Stablizer | Servo 10 KVA | 1 | nos | [email protected] | 15 | |
| 17 | Installation and Commisioning charges | LOCAL | 1 | nos | [email protected] | 15 | |
| 18 | Chair | Local | 1 | nos | [email protected] | 15 | |
| 19 | Split AC 1 Ton | Voltas Reputed Brand | 1 | nos | [email protected] | 15 | |
| 20 | 3KVA Online UPS with Batteries | Microtek Reputed Brand | 1 | nos | [email protected] | 15 | |
| 21 | Transmitter Room Table | Local | 1 | nos | [email protected] | 15 | |
| 22 | Electric Work | Local | 1 | nos | [email protected] | 15 | |
| 23 | Earthing PIT | Local | 1 | nos | [email protected] | 15 | |
| 24 | STL Codecs | AEQ | 1 | nos | [email protected] | 15 | |
| 25 | RF Manual Switcher | Local | 1 | nos | [email protected] | 15 | |
| 26 | Audio Changeover Panel | Comcon Broadcast Tools | 1 | nos | [email protected] | 15 | |
| 27 | Internet Connection Annual Charges | Local ISP | 1 | nos | [email protected] | 15 | |
| 28 | Media Player USB | Local | 1 | nos | [email protected] | 15 |
Categories
29
Required Documents
GST registration certificate
PAN card
Experience certificates for similar deployments
Financial statements for last 2-3 years
EMD submission proof
Technical bid documents and compliance sheets
OEM authorization letters
Product literature and specifications
Hard copies of all BOQ documents
Certificate of blacklisting status from Govt/Defence establishments
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army audio equipment tender in Bareilly 2026?
Bidders must submit EMD of ₹235,000, provide OEM authorizations, and supply technical literature. Demonstrations at unit area are mandatory, with sample approvals; hard copies of BOQ documents must reach the consignee before technical evaluation. Ensure GSTIN and PAN are valid and up to date.
What documents are required for the Bareilly procurement of audio gear?
Required documents include GST certificate, PAN card, experience certificates for similar deployments, financial statements, EMD proof, technical bid documents, OEM authorization letters, product literature, and hard copies of BOQ documents. A dedicated OEM and service capability proof strengthens eligibility.
What are the key installation and training requirements for this tender?
Vendors must install all items and provide offline training at the buyer location. Packaging must be sealed, and installation is the vendor's responsibility. Local service office is required for AMC maintenance; training completion is tied to final acceptance.
What is the warranty period and acceptance criteria for delivery?
Items carry a 3-year warranty from final acceptance or after installation, commissioning and testing. Material Test Certificate must accompany supply and buyer lab results govern acceptance; non-conforming items may be rejected.
What is the delivery extension policy for quantity variation?
The purchaser may increase quantity by up to 25% during/after contract at contracted rates. Delivery period extends using a formula based on increased vs original quantity, with a minimum extension of 30 days.
Are OEM authorizations mandatory for participating bidders?
Yes. An OEM authorization letter must be provided at the pre-bid meeting; without it, the bid may be considered invalid, and commercial bids may not be opened.