Dg Of Defence Estate Manpower Outsourcing Tender 2026 Chennai Tamil Nadu Admin Data Entry Graduate
Bid Publish Date
03-Sep-2026, 9:44 am
Bid End Date
12-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • Office of service provider must be located in the state of the consignee; Chennai, Tamil Nadu specified in ATC
- • 50% contract quantity/duration adjustment allowed during bidding and after contract issuance
- • Dedicated toll-free service support and escalation matrix required from bidder/OEM
- • Salary payments routed by service provider to staff with statutory documentation provided to buyer
- • Non-subcontracting clause without buyer consent; joint and several liability retained
- • Mandatory certificates/documents required; non-submission leads to rejection as per ATC
Tender Overview
Organization: Dg Of Defence Estate under the Department Of Defence. Procurement: Manpower Outsourcing Services with fixed remuneration for roles including Admin, Data Entry Operator, and Graduate staff. Location: Chennai, Tamil Nadu (office requirement in state of consignee). Estimated value and precise EMD are not disclosed. The tender emphasizes service availability, supplier offices in-state, and payroll responsibilities tied to statutory compliance. The absence of BOQ items suggests a staffing contract with variable scope within the 50% bid adjustment clause. This tender focuses on compliant payroll delivery, attendance, and administrative support at defence facilities, with a potential for volume adjustments up to 50% during contract issuance or execution.
Technical Specifications & Requirements
- Category: Manpower outsourcing (Fixed Remuneration) for Admin, Data Entry Operator, and Graduate positions.
- Delivery/Placement: Staff deployed at buyer location; salaries paid by the service provider first, with subsequent reimbursement claims to be supported by PF/ESIC documentation and bank statements.
- Office Presence: Service provider must maintain an office in the consignee's state; additional requirement specifies an Chennai, Tamil Nadu location.
- Support & Escalation: Dedicated toll-free service line and an explicit escalation matrix for service support; supplier/OEM must provide contact details.
- Contract Flexibility: 50% quantity or duration adjustment allowed pre- and post-issue of the contract, requiring bidder consent for scope expansion.
- Compliance: Bidder must avoid liquidation or bankruptcy and upload necessary fiscal/certification documents per ATC/Corrigendum.
- Sub-contracting: Prohibited without prior written consent; joint liability remains with seller regardless of subcontracting.
Terms, Conditions & Eligibility
- EMD/Financial Standing: Not disclosed; bidders must demonstrate financial stability and provide undertaking against liquidation or similar proceedings.
- Salary Payments: Salary/wages of contracted staff paid by service provider first, with claims to buyer supported by statutory documents.
- Documentation: Full suite of certificates and documents required; failure to submit may lead to rejection.
- Office Availability: In-state office requirement with documentary evidence.
- Liability: Seller remains jointly and severally liable with any sub-contractor.
- ATC Clauses: Additional ATC text requires Chennai office presence and related documentation.
Key Specifications
-
Manpower outsourcing for Admin, Data Entry Operator, and Graduate positions
-
Staff deployment at buyer locations with salary payment by service provider
-
Office presence requirement in Tamil Nadu (Chennai specified in ATC)
-
Dedicated toll-free service line and escalation matrix
-
Contract scope may be increased up to 50 percent with consent
-
No BOQ items available; focus on staffing scope and compliance
Terms & Conditions
-
50% scope adjustment allowed pre/post contract issuance
-
In-state office mandatory with documentary evidence
-
Salary payments to staff by provider with statutory receipts
-
Prohibition on subcontracting without buyer consent
-
Joint liability of seller and subcontractor for contract performance
Important Clauses
Payment Terms
Service provider pays staff salaries first; claims for reimbursement to be supported by PF/ESIC and bank statements; detailed payment terms to be defined in contract
Delivery Schedule
Staff deployment timeline to be defined; contract allows up to 50% scope adjustment at issue or during execution
Penalties/Liquidated Damages
Penalties or LD to be specified in contract; ensure timely service delivery and compliance with statutory requirements
Bidder Eligibility
-
No active liquidation or bankruptcy proceedings
-
Demonstrated capability in manpower outsourcing for government/defence sector
-
In-state office presence and maintenance in Tamil Nadu; Chennai location evidence
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Fixed Remuneration - Admin; Data Entry Operator; Graduate
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
11
Delivery Details
Delivery Locations
1
Delivery Cities
Chennai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chennai | Chennai | - | - | 2 | - | EDLI (INR Monthly) : 75 EPF Admin Charges (INR Monthly) : 75 Estimated Number of Overtime Hours per Resource per Month : 0 Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 Optional Allowances 1 (INR Monthly) : 0 Optional Allowances 2 (INR Monthly) : 0 Optional Allowances 3 (INR Monthly) : 0 Provident Fund (INR Monthly) : 1800 ESI (INR Monthly) : 677.82 Tenure/ Duration of Employment (In Months) : 9 |
Authority Records
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Documents 4
GeM-Bidding-9834805.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card copy
Experience certificates for manpower outsourcing
Financial statements or undertaking of financial stability
EMD submission proof (if required by ATC) and security deposit
Technical bid documents and compliance certificates
OEM authorizations (if applicable) and service support details
Documentary evidence of in-state office presence (Chennai, Tamil Nadu)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for manpower outsourcing tender in Chennai for defence estate?
Bidders must submit GST, PAN, experience certificates, and financial statements along with a detailed service proposal. Ensure an in-state office in Tamil Nadu, provide dedicated support contact details, and confirm capability to pay staff salaries upfront with PF/ESIC documentation. Adhere to the 50% scope adjustment clause.
What documents are required for defence manpower tender in Tamil Nadu?
Required documents include GST certificate, PAN card, experience certificates for outsourcing, financial statements or stability undertaking, EMD proof (if applicable), technical bid and compliance certificates, OEM authorizations if needed, and documentary evidence of Chennai office presence.
What is the 50 percent scope adjustment clause for this tender?
The buyer may increase or decrease contract quantity or duration up to 50% at the time of contract issue, and after issue, adjustments remain within 50%. Bidders must accept revised quantity or duration; lumpsum contracts may allow up to 50% value increase with consent.
What are the salary payment terms for staff under this outsourcing contract?
The service provider must pay staff salaries first, then claim reimbursement from the buyer. Claims must include PF/ESIC documentation and bank statements showing payment to staff; adherence to statutory payments is mandatory.
Where must the service provider’s office be located for this tender?
An office must be located in the state of the consignee, with ATC indicating Chennai, Tamil Nadu as a required location. Submit documentary evidence of the in-state office during bid submission.
What are the key eligibility criteria for defending this defence estate tender?
Bidders must demonstrate financial stability (no liquidation), relevant manpower outsourcing experience, and an in-state Tamil Nadu office. They should also provide dedicated support contact details and comply with all certificates and ATC requirements.
What standards or certifications are required for this defence outsourcing tender?
Though not explicitly listed, bidders should prepare compliance certificates, O&M authorizations if applicable, and ensure statutory document submission (PF/ESIC). Align with standard govt procurement practices for manpower services and defence sector norms.
What is the delivery timeline for staff deployment under this contract?
Delivery timelines will be defined in the contract; bidders should be prepared for rapid deployment after award and demonstrate existing staffing capacity to meet defence estate requirements, including admin, data entry, and graduate roles.