Western Coalfields Limited Facility Management Services Tender Yavatmal Maharashtra 2026 – ISD 25% Scope, EMD ₹11400
Bid Publish Date
22-Oct-2026, 12:15 pm
Bid End Date
02-Nov-2026, 1:00 pm
EMD
₹11,400
Value
₹9,11,629
Location
Progress
Key Highlights
- • Organizational issuer: Western Coalfields Limited under Coal India Limited
- • Location specificity: Yavatmal, Maharashtra (445001) for VIP Guest House maintenance
- • Service scope: Lump-sum facility management including day-to-day cleaning and brooming
- • Consumables: To be provided by the service provider; no materials from buyer
- • EMD details: ₹11,400; online RTGS/IMB transfer to WCL WANI NORTH AREA
- • Contract flexibility: 25% scope/duration adjustment permitted with consent
- • ATC context: No BOQ items; examine Buyer Uploaded ATC for additional clauses
- • Compliance focus: likely GST, PAN, experience & financials; vendor eligibility inferred
Tender Overview
The draft tender is issued by Western Coalfields Limited under the Coal India Limited umbrella for Facility Management Services (Lump Sum) including routine day-to-day cleaning, brooming of floors surrounding areas, and upkeeping of the VIP Guest House at Kumbharkhani Township, Ghonsa Sub Area, Yavatmal, Maharashtra 445001. The scope specifies that consumables will be provided by the service provider and the project carries an estimated value of ₹9,11,629 with an EMD of ₹11,400. The contract allows a 25% increase/decrease in scope or duration at the buyer’s discretion, with consent from the service provider for lumpsum work. The procurement emphasizes a straightforward lump-sum model with contractor responsible for housekeeping services. This tender targets small to mid-scale facility management vendors familiar with government procurement processes and local site requirements.
Technical Specifications & Requirements
- Product/Service: Lump-sum Facility Management including daily cleaning, brooming, floor care, and VIP Guest House upkeep; consumables supplied by contractor.
- Location: Yavatmal, Maharashtra 445001; Ghonsa Sub Area, Kumbharkhani Township.
- Estimated Value: ₹9,11,629; EMD: ₹11,400; EMD to be paid via online RTGS/Internet Banking to WCL WANI NORTH AREA, SBIN 00000011212045702, IFSC SBIN0000504.
- Contract Flexibility: Quantity/duration adjustments up to 25%; scope expansion permitted with consent for lump-sum contracts.
- Submission Context: No BOQ items; the tender is strictly for service delivery with consumable provisioning by the vendor.
- Compliance Needs: Adhere to corporate tender terms and ensure timely delivery of daily housekeeping tasks; monitor guesthouse standards and hygiene.
Terms, Conditions & Eligibility
- EMD: ₹11,400; payment via RTGS/online with proof uploaded.
- Delivery/Performance: Lump-sum basis; performance scope adjustable up to 25% with client consent.
- Documents: Standard bid submission needs (GST, PAN, experience certificates, financials) as per T&C; OEM/authorized suppliers may be required per ATC terms.
- Payment Terms: Payment terms align with government procurement norms; exact schedule not specified beyond lump-sum framework.
- Warranty/Support: Not explicitly specified; bidders should confirm post-award support expectations during bid clarification.
- BOQ: Not available; scope revolves around daily housekeeping and consumables management for VIP guest facilities.
Key Specifications
-
Service: Lump-sum housekeeping and floor cleaning
-
Location: VIP Guest House, Kumbharkhani Township, Ghonsa Sub Area, Yavatmal
-
EMD: ₹11,400 with online payment proof
-
Estimated contract value: ₹9,11,629
-
Consumables by contractor; no BOQ items
-
Contract variance: ±25% quantity/duration
-
Delivery: Daily housekeeping tasks with stakeholder coordination
Terms & Conditions
-
EMD amount ₹11,400 payable online; provide payment proof
-
Lump-sum contract with 25% scope/duration adjustment
-
Consumables supplied by bidder; site responsibilities detailed in ATC
Important Clauses
Payment Terms
EMD ₹11,400; online RTGS/IMPS with bid submission proof; lump-sum payment terms to be aligned with contract award terms
Delivery Schedule
Daily housekeeping and floor cleaning at VIP Guest House; consumables provided by service provider; deliverables per site requirements under Ghonsa Sub Area
Penalties/Liquidated Damages
Clause details not specified; bidders should review ATC for performance-related penalties and SLA conditions
Bidder Eligibility
-
Experience in facility management or housekeeping contracts for government or corporate sites
-
Valid GST registration and PAN; financial stability documentation
-
Ability to supply consumables and manage on-site housekeeping with local compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Day to day cleaning and brooming of floors surrounding areas & upkeeping of VIP Guest House at Kumbharkhani Township under Ghonsa Sub Area; Housekeeping; Consumables to be provided by service provider (..
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Yavatmal
Delivery Pincodes
445304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manjit Kumar | 445304,Regional Stores, WCL Wani North Area , PO UKNI, Tahsil WANI Dist Yavatmal (MS)Pin 445 304 | Yavatmal | Maharashtra | 445304 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10065555.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar facility management contracts
Financial statements or turnover documentation
EMD payment proof (RTGS/online transaction receipt)
Technical bid documents and any OEM authorizations if required
Bid submission acceptance of ATC terms and conditions
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for facility management services tender in Yavatmal Maharashtra 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof of ₹11,400 via RTGS to WCL WANI NORTH AREA. The contract is lump-sum with consumables provided by bidders; confirm ATC terms and 25% scope adjustment before submission.
What documents are required for Western Coalfields housekeeping tender 2026?
Required documents include GST certificate, PAN card, prior experience certificates in facility management, financial statements, EMD transfer proof, and technical bid documents; OEM authorizations if applicable per ATC; ensure compliance with local site requirements.
What is the EMD amount and payment method for this tender?
EMD is ₹11,400; payment must be made online via RTGS/Internet Banking to WCL WANI NORTH AREA, SBIN0000504. Upload scanned proof of transfer with bid submission; ensure bid number and bidder name in transaction details.
Are consumables provided by the buyer or bidder in this contract?
Consumables are to be provided by the service provider; bidders must include procurement plans for housekeeping supplies and comply with site hygiene standards at the VIP Guest House.
What is the contract scope adjustment allowed under this ATC?
The buyer may increase or decrease contract quantity or duration up to 25% at the time of contract issue; post-award, scope adjustments remain permissible up to 25% with the service provider's consent for lumpsum work.
What location and site specifics should bidders consider for the VIP Guest House tender?
Bidders must plan for operations at the VIP Guest House, Kumbharkhani Township, Ghonsa Sub Area, Yavatmal, Maharashtra 445001, including daily cleaning, brooming, floor care, and guesthouse upkeep to meet site hygiene standards.
What is the estimated contract value for this WCL housekeeping tender?
The estimated value is ₹9,11,629; bidders should prepare cost plans accordingly, noting that consumables are vendor-provided and the ATC may outline additional terms for service levels and penalties.
What standards or certifications are expected for this facility management tender?
While specific standards are not listed, bidders should align with typical facility management norms, ensure GST/PAN compliance, and review ATC for any IS or ISO references and OEM authorization if required.