Samastipur District Panchayats Sanitary Napkins Vending & Incinerator Machine Tender Bihar 2026
Progress
Tender Overview
Samastipur District Panchayats of Bihar invites bids for procurement of Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit. Scope includes Supply, Installation, Testing and Commissioning at consignee locations within Samastipur, with a 1-year warranty and OEM support. The tender specifies a flexible quantity option up to 25%, and delivery terms tied to the last delivery order date, with calculation-based extensions. Bidders must demonstrate ISO and after-sales capabilities, with local service presence and attestations. This opportunity targets vendors with functional service centers in the consignee state, and a compliant management and warranty framework.
Technical Specifications & Requirements
- Product categories: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit.
- General features: Multiple coins accepted, number of selection options, and free vending accessibility.
- Loading and capacity: specified type of loading, maximum storage capacity (Nos), and outer body material (SS/MS or FRP/Plastic).
- Functional features: built-in charger, mode of function, operating power source, and battery backup time (hrs).
- Dimensions: thickness of SS/MS sheet (mm) and FRP/Plastic sheet (mm).
- Compliance and testing requirements: ISO 9001 certification, OEM warranty, and installation/commissioning deliverables.
- Delivery scope includes: supply, installation, testing, and commissioning as per procurement terms.
- Documentation: required certifications and service disclosure to be uploaded with bid.
Terms, Conditions & Eligibility
- EMD/Performance: 1-year warranty from final acceptance; OEM warranty certificates to be submitted at delivery.
- Eligibility: ISO-9001 certified; functional service center in the consignee state; PAN, GST, Aadhar, Udyam, ITR for last three years; not blacklisted.
- Delivery/Installation: delivery and installation at specified addresses per requirements; 25% quantity variation allowed; extended delivery periods as per option clause.
- Documentation: PAN, GST, Aadhar, Udyam, service center details, character certificate, notary service/warranty declaration, and annual turnover evidence.
- Local participation: bidders must be local to the state for eligibility.
Key Specifications
-
Sanitary Napkins Vending Machines and Incinerator Machine with Smoke Control Unit
-
Multiple coins accepted; number of selection options
-
Free vending accessibility and loading type
-
Maximum storage capacity (Nos); outer body material
-
Built-in charger; mode of function; operating power source; battery backup time
-
Sheet thickness: SS/MS and FRP/Plastic
-
ISO-9001 certification; OEM warranty; service center presence in consignee state
-
Supply, Installation, Testing and Commissioning included
Terms & Conditions
-
EMD/Performance: 1-year OEM warranty certificates required
-
Delivery: 25% quantity variation rights; delivery/extensions as per option clause
-
Documents: ISO-9001, service center, ITR, not-blacklisted declaration
Important Clauses
Payment Terms
Not specified in data; standard procurement practice would imply milestone-based payment against delivery, installation, testing, and acceptance with OEM warranty documentation.
Delivery Schedule
Option clause allows +25% quantity variation; delivery commences from last delivery order date; minimum extension rules apply (minimum 30 days).
Penalties/Liquidated Damages
Not explicitly stated; implied LDs may apply for delayed delivery or non-conformance per standard Govt terms.
Bidder Eligibility
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ISO-9001 certified manufacturer or OEM-authorized bidder
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Functional service center in the consignee state with evidence
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No blacklisting by Govt/PSUs; PAN, GST, Aadhar, ITR filings up to 3 years
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
10 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848505
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Brijesh Kumar | 848505,Gram panchayat raj indrawara Block Morwa Samastipur | Samastipur | Bihar | 848505 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9839771.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST certificate
PAN card
Aadhar card
Udyam certificate
Self-attested service center information
OEM warranty certificates
Warranty declaration on notary stamp paper
Character certificate
ITR for last three years
Declaration of not being blacklisted
Notarized bid-related service and training documents
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic |
| GENERAL | Operating features | Coin operated |
| GENERAL | Multiple coins accepted | Yes |
| GENERAL | Number of selection options | 3 |
| GENERAL | Accessibility for free vending utility service | NA |
| GENERAL | Type of loading | Spiral |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 100-125 |
| FUNCTIONAL FEATURES | Material of the outer body | Mild Steel(MS) |
| FUNCTIONAL FEATURES | Built-in charger | Yes |
| FUNCTIONAL FEATURES | Mode of function | Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 6-10 |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 1.2 |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | NA |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machine tender in Samastipur?
Bidders must meet eligibility criteria including ISO-9001 status, local service center in the consignee state, and provide PAN, GST, Aadhar, Udyam, and ITR for three years. Include OEM warranty certificates and not-blacklisted declarations. Submit installation, testing and commissioning plan along with service support details.
What documents are required for sanitary incinerator machine bid in Bihar?
Prepare GST and PAN certificates, Aadhar, Udyam certificate, ITR for three years, not-blacklisted declaration, service center proof in the consignee state, OEM authorization, warranty declaration, and PAN/Bank details. Include OEM warranty certificates at delivery and after-sales service plan.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% at contract award and during currency. Delivery time extensions are calculated as (additional/ original) × original delivery period, with a minimum of 30 days, and may extend to the original delivery period.
What standards are required for this Bihar procurement of vending machines?
Bidders must provide ISO-9001 certification; OEM must supply warranty certificates. Service centers must be established in the consignee state. Documentation includes warranty declarations on notary paper and ITR filings for three years.
What is the scope of supply for the Sanitary Napkins tender in Samastipur?
Scope includes Supply, Installation, Testing and Commissioning of the vending machines and incinerator unit, with 1-year OEM warranty. The bid covers all costs to achieve functional installation at consignee locations in Samastipur.
How to verify eligibility and avoid disqualification in this Bihar bid?
Verify local service center presence, ensure not-blacklisted status, submit all mandatory documents (PAN, GST, Aadhar, ITR, service proof) and ISO-9001 certificate. Ensure OEM authorization and notary-based warranty declarations are included with bid submission.