Gujarat Sports Youth And Cultural Activities Department Navratri Tentage Tender Kutch 2026–27 | Lighting, Decor, Power, Logistics | EMD ₹75,000
Progress
Tender Overview
The opportunity pertains to a lumpsum-based tentage and event support contract for the Sports Youth And Cultural Activities Department in Kachchh, Gujarat (370001) for Navratri Shakti Parva 2026-27 at Ashapura Mataji Mandir. Estimated value is ₹2,500,000 with an EMD of ₹75,000. Scope aggregates lighting, tent rentals, theme-based installations, decoration, power supply, logistics & delivery, maintenance & support, and related printing, sound work, water arrangements, and all mandap services. The contract allows up to 25% variation in quantity or duration and requires the service provider to maintain compliance with non-toxic materials and joint liability with any sub-contractors. An in-state service office is required for bidder eligibility. MSE purchase preference applies to eligible state-registered bidders.
Technical Specifications & Requirements
- No formal BOQ items or explicit technical specs were published. Available data indicates a broad, end-to-end event services package including:
- Tentage, lighting, theme-based installations, decoration, and sound systems
- Power supply, logistics, delivery, installation, and ongoing maintenance & support throughout the event window
- Printing services and water management as part of the mandap setup
- EMD: ₹75,000 via Demand Draft payable to DISTRICT YOUTH DEVELOPMENT OFFICER, KUTCH, at BHUJ, KUTCH; digital proof must accompany bid and hard copy delivered within 5 days of bid end/opening
- After award, performance security may be provided as a DD in favor of the same officer within 15 days; PBG also permissible under GeM terms
- Vendor must maintain an in-state office in Gujarat; state-level MSE preference applies to eligible Udyam-registered bidders
Terms, Conditions & Eligibility
- EMD: ₹75,000 (DD payable to DISTRICT YOUTH DEVELOPMENT OFFICER, KUTCH, BHUJ) with bid; hard copy must reach within 5 days
- Performance security: DD or PBG; delivery of original DD within 15 days of award
- 25% quantity/duration variation allowed pre- and post-contract issuance
- Office of service provider must be located in the consignee's state (Gujarat) with documentary evidence
- MSE preference for eligible state bidders with valid Udyam Registration
Key Specifications
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Tentage, lighting, theme-based installation, decoration, power supply, logistics & delivery, maintenance & support
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Printing, sound work, water arrangements integrated into mandap services
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EMD ₹75,000 via DD payable to DISTRICT YOUTH DEVELOPMENT OFFICER, KUTCH, BHUJ
-
Estimated contract value ₹2,500,000
-
In-state service office mandatory; MSE preference for eligible bidders with Udyam registration
Terms & Conditions
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EMD and performance security deposit requirements with DD handling
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25% scope variation allowed before/after contract issuance
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In-state Gujarat office requirement and MSE purchase preference
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Non-toxic materials obligation; liability for sub-contractors
Important Clauses
Payment Terms
EMD of ₹75,000 DD and post-award DD/PBG for performance; delivery of hard copy within 5 and 15 days respectively
Delivery Schedule
Lumpsum service contract with event-specific installation, maintenance, and support during Navratri 2026-27 period
Penalties/Liquidated Damages
Not explicitly stated; contract allows scope adjustments up to 25% and joint-liability with subcontractors
Bidder Eligibility
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In-state Gujarat service office requirement with documentary evidence
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Udyam Registration valid for MSE preference
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Financial stability and no liquidation or bankruptcy proceedings
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
50
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tentage Service Lumpsum Based - Navratri Shakti Parva 2026-27 At Ashapura Mataji Mandir; Lighting, Tent Rentals, Theme Based Installation, Decoration, Power Supply, Logistics & Delivery, Maintenance & Support, All Mandap, Printing, Sound work, Water ..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
9
Delivery Details
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devanshi Pareshbhai Gadhavi | 370001,DISTRICT SPORTS OFFICE, KACHCHH-BHUJ ROOM NO.411, 3RD FLOOR, BAHUMALI BHAVAN, BHUJ - KACHCHH | Kachchh | Gujarat | 370001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9825092.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
GST certificate
PAN card
Experience certificates for similar event/tac natage projects
Financial statements (audited or provisional)
EMD payment proof (DD ₹75,000) and scanned copy
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
In-state service office proof (Gujarat)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in tentage tender in Kutch Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹75,000 via DD to DISTRICT YOUTH DEVELOPMENT OFFICER, KUTCH, BHUJ, and technical compliance documents. Ensure in-state office proof and Udyam registration for MSE preference; bag all required certificates with the bid.
What documents are required for Gujarat Navratri tentage bid 2026?
Essential documents include GST certificate, PAN, audited financial statements, experience certificates for similar events, EMD DD ₹75,000, technical bid, OEM authorizations if applicable, and proof of in-state Gujarat service office; submit scanned copies and deliver hard copies per terms.
What are the key technical requirements for Gujarat tentage tender 2026?
Scope covers tentage, lighting, theme installations, decoration, power supply, logistics, printing, sound, water arrangements, and maintenance. No detailed BOQ released; bidders must demonstrate capability in integrated event services and on-site logistics with compliance to non-toxics and safety.
When is the EMD due for the Gujarat tender 2026?
EMD is ₹75,000 via Demand Draft payable to DISTRICT YOUTH DEVELOPMENT OFFICER, KUTCH, BHUJ. Bidder must upload scanned DD copy with bid and deliver the hard copy within 5 days of bid end/opening.
What is the scope variation allowed in this package?
The contract permits up to 25% increase or decrease in quantity or duration at the time of contract issue and after issuance; any changes require the service provider’s consent for lumpsum-based work.
What are the payment terms for the Navratri tentage procurement?
Payment terms are contingent on GeM terms with performance security via DD or PBG; ensure submission of original DD within 15 days of award and compliance with contractual milestones for installation and maintenance.
Who qualifies for MSE purchase preference in Gujarat tender?
Eligible bidders must be Micro or Small Enterprises with valid Udyam Registration and credentials validated online; preference applies to state bidders meeting registration and eligibility criteria for this event.