West Bengal Medical Services Corporation MFP Tender Kolkata - A3 Size Multifunction Printer 300000 2026
Bid Publish Date
02-Sep-2026, 2:23 pm
Bid End Date
12-Sep-2026, 3:00 pm
Value
₹3,00,000
Location
Progress
Tender Overview
West Bengal Medical Services Corporation (WBMSC), Kolkata, invites bids for an A3 Size Multifunction Printer (MFP) under the Health and Family Welfare Department of West Bengal. Estimated value is ₹300,000 with procurement of a single or multiple MFPs, suitable for government health facilities in West Bengal. The contract allows a 25% quantity variance at the time of award and during currency, at contracted rates. Delivery terms tie to the last delivery order date, with minimum 30 days extension if the option is exercised. This procurement emphasizes standard device capabilities and service continuity in a government hospital setup.
Technical Specifications & Requirements
- Product category: A3 Size Multifunction Printer (MFP)
- Printing technology: General product information unspecified; requires standard MFP functionality
- Printing performance: ISO/IEC 24734 metrics required for A4 mono/color outputs; exact speeds not provided
- Duplexing & copying: Auto duplexing for 2-sided printing/copying
- Scanning capabilities: Scanning features with Scan To functions; document feeder type for scanning/copying
- Paper handling: Main paper tray count and bypass tray capacity at 75 GSM; loading capability specified
- Connectivity: Required network/connectivity options detailed in terms; on-site warranty and extended warranty options
- Warranty: On-site warranty in years stated; extended warranty available beyond standard term
- Delivery & service: Delivery period governed by original delivery order; option period alignment with bid clause
- Standards & compliance: ISO/IEC alignment implied by performance metrics; no explicit IS or BIS marks listed
Terms, Conditions & Eligibility
- EMD / security deposits: Not explicitly specified in data; bidders should verify exact amount per ATC
- Delivery terms: Delivery period linked to last date of original order; extended time formula provided, minimum 30 days
- Quantity variation: Purchaser reserves up to 25% increase/decrease at contract award and during currency
- Payment terms: Not specified in provided data; bidders must review ATC for payment schedule
- Documents: GST, PAN, experience certificates, financial statements, and OEM authorizations commonly required
- Warranty & penalties: On-site and extended warranty terms exist; penalties and LD details not provided in data
- Bid submission: Bid terms require compliance with buyer added ATC and standard procurement practices
- Eligibility: Experience in supplying government hardware and ability to meet connectivity and warranty requirements
Key Specifications
-
A3 Size Multifunction Printer (MFP) with auto duplexing
-
Scanning via Scan To functions with document feeder
-
Main paper tray and 75 GSM bypass tray capacity
-
Connectivity options (network/Wi-Fi/Ethernet) for government procurement
-
On-site warranty and optional extended warranty terms
-
Estimated contract value ₹300,000; quantity variation up to 25%
Terms & Conditions
-
Delivery period linked to last delivery order date with minimum 30 days extension
-
Quantity variation allowed up to 25% during award and currency
-
EMD and specific payment terms to be clarified in ATC and bid documents
Important Clauses
Payment Terms
Payment terms to be defined in ATC; bidders must verify whether advance, milestone, or post-delivery payments apply
Delivery Schedule
Delivery commences from the last date of original delivery order; extended delivery time follows the option formula with a minimum of 30 days
Penalties/Liquidated Damages
Penalties/LD details not specified in available data; bidders should review ATC for LD rates and conditions
Bidder Eligibility
-
Experience in supplying government hardware like printers/MFPs
-
Ability to meet on-site warranty and potential extended warranty requirements
-
Compliance with GST, PAN, and financial credentialing expectations
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
3
Past Performance
10 %
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700091
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sankar Choudhury | 700091,Swasthya Sathi, GN-29, Sector V, Salt Lake | 24 Paraganas North | West Bengal | 700091 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9836857.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP/heavy hardware supply
Financial statements (audited or other acceptable formats)
EMD/Security deposit documentation (as per ATC)
Technical compliance certificates (device capability, connectivity)
OEM authorization/authorizations for the MFP brand
Any on-site warranty and extended warranty documentation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| Hardware Configuration | RAM Size (MB) | 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Scan To Functions | Folder, Email |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Bypass Tray Capacity at 75 GSM | 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
How to bid on WBMSC A3 MFP tender in West Bengal 2026?
Bidders should submit GST, PAN, financials, experience certificates, OEM authorizations, and EMD as per ATC. Ensure on-site and extended warranty options are covered, and review delivery terms tied to the last delivery order date. Verify quantity variation up to 25% and comply with connectivity and scanning features.
What documents are required for West Bengal MFP tender in 2026?
Required documents include GST registration, PAN card, audited financial statements, experience certificates for similar MFPs, OEM authorization, technical compliance certificates, and EMD documentation. Prepare vendor details, warranty terms, and proof of post-delivery service capabilities.
What are the delivery terms for the WBMSC printer bid 2026?
Delivery is linked to the last date of the original delivery order with a minimum 30-day extension if the option clause is exercised. The purchaser may adjust delivery time based on quantity variations up to 25% during contract currency.
What is the expected value and quantity scope for the WBMSC MFP tender?
Estimated contract value is ₹300,000 with potential quantity variation up to 25% at contract award and during currency. Exact quantity to be ordered will depend on budget and final order placements under the option clause.
Which warranty terms are required for the MFP procurement in West Bengal?
On-site warranty is specified; extended warranty is available beyond the standard term. Bidders should document the warranty duration, coverage, and service response times as per ATC.
What connectivity and scanning features are required for the MFP tender?
MFP should support standard scanning functions with Scan To capabilities and network connectivity. Auto duplexing for 2-sided printing/copying is required, and 75 GSM bypass tray capacity is specified for media handling.
How does the 25% quantity variation affect bidding for WBMSC MFP?
Bidders must account for potential increases or decreases up to 25% of contracted quantity at award and during the contract term, with delivery timing adjusted proportionally, subject to a minimum 30 days per extension.
What are the key eligibility criteria for the WBMSC printer procurement?
Eligibility includes prior experience supplying government hardware, valid GST and PAN, financial stability proof, and ability to provide OEM authorization and on-site/extended warranty coverage for the MFP.