Indian Army Pune & Assam PICKLE BALL SET Tender 2026 - Service Terms, 25% Quantity Variation & Escalation Matrix
Progress
Key Highlights
- • Quantity variation up to 25% of bid quantity during contract
- • Delivery period adjusts with added quantity; minimum 30 days
- • Escalation Matrix for service support required
- • OEM authorization and ATC-compliant documentation expected
- • Military procurement context: DHEMJA, Assam delivery location
Tender Overview
The opportunity by the Indian Army (Department of Military Affairs) in Dhemaji, Assam (786110) seeks supply of a PICKLE BALL SET. While exact quantities and estimated value are not disclosed, the contract includes a flexible 25% quantity variation and a defined delivery framework. The procurement emphasizes vendor readiness for escalation support and a clear service contact path. A unique clause requires adherence to the purchaser’s option to adjust order size within contract limits, with corresponding delivery time adjustments. This tender targets suppliers capable of rapid response and compliant packaging suitable for military-grade sports equipment.
Technical Specifications & Requirements
- Product: PICKLE BALL SET (no itemized BOQ available).
- Standards or certifications: not specified in the record; bidders should verify any ISI/ISO relevance during bid.
- Delivery terms: delivery period adjusts with option quantity changes; minimum 30 days for added delivery; period extends from last date of original/extended order.
- Service requirement: an Escalation Matrix with telephone contacts for service support must be provided by bidder or OEM.
- Documentation: prepare to disclose OEM authorizations and service commitments; ATC documents referenced by the buyer need review.
- Location constraint: procurement and delivery to Dhemaji, Assam.
Terms, Conditions & Eligibility
- Quantity variation: purchaser may increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates.
- Delivery timeline: calculated additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Escalation: bidders must provide an Escalation Matrix for service support; OEM involvement encouraged.
- Documentation: need to align with ATC requirements and provide any required OEM authorization; terms emphasize compliance with delivery and support conditions.
- Warranty/penalties: not explicitly specified; bidders should seek ATC clarification prior to submission.
Key Specifications
-
- Product name: PICKLE BALL SET
-
- Quantity/Scope: not specified in BOQ; expect bidders to quote for variable quantities
-
- Delivery timeline: base period plus extended period per option clause, minimum 30 days for additional delivery
-
- Service/Support: required Escalation Matrix with telephone numbers
-
- Standards/Certifications: none explicitly listed; verify during bid submission
Terms & Conditions
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25% quantity variation allowed during contract
-
Delivery period extends proportionally with quantity; minimum 30 days
-
Escalation matrix mandatory for service support
Important Clauses
Payment Terms
Not specified in available data; bidders should confirm ATC terms and any advance or milestone payments during bid.
Delivery Schedule
Delivery starts from the last date of original delivery order; extended delivery aligned to extra quantity with minimum 30 days.
Penalties/Liquidated Damages
No LD details published; bidders should seek ATC clarification for penalties on late delivery or non-compliance.
Bidder Eligibility
-
Experience with sports equipment supply to government or military bodies
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Ability to provide OEM authorization and service escalation support
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Compliance with ATC terms and potential quantity variation clauses
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PICKLE BALL SET
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dhemaji
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dhemaji | Dhemaji | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10049970.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid on the pickle ball set tender in Assam by Indian Army 2026
Bidders should prepare OEM authorization, GST and PAN details, and a service escalation matrix. Ensure compliance with the option clause allowing 25% quantity variation, provide delivery timelines with the minimum 30 days for added quantity, and submit any ATC documents referenced by the buyer.
What documents are required for the Indian Army pickle ball tender in Dhemaji
Submit GST registration, PAN, experience certificates for similar sports equipment supply, financial statements, EMD if applicable, technical bid documents, OEM authorizations, and the Escalation Matrix for service support as requested in the ATC.
What are the delivery terms for quantity variation in this tender
The purchaser may increase/decrease up to 25% of bid quantity at contract placement and during the currency. Added time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for the pickle ball set
No explicit standards are listed; bidders should verify ISI/ISO relevance during submission and reference any OEM compliance in the technical bid to avoid disqualification.
How is service support structured for this Indian Army tender
Bidders must provide an Escalation Matrix with telephone numbers for service support. OEM involvement is encouraged, and the ATC may specify response times and maintenance commitments.
When is the delivery period for the initial order in Assam
Delivery starts from the last date of the original delivery order, with added quantity delivery time calculated per the option clause; minimum extension per added quantity is 30 days.