Education Secretariate procurement of Entry/Mid Level Desktop PCs, High End Laptops, and Printers 2026
Progress
Tender Overview
Education Secretariate seeks procurement of Entry and Mid Level Desktop Computers, High End Laptop/Notebook, and Computer Printers under a single bid in 2026. The scope references Q2 category items across the three product classes, with an emphasis on standard hardware readiness for higher education applications. While exact quantities and estimated values are not disclosed, the package is framed for multi-item supply with option to adjust up to 25% in quantity under contract, and delivery logic tied to a last-delivery date. This tender emphasizes a robust service footprint and OEM turnover compliance, highlighting the authority to alter scope during the contract. Unique to this notice is the explicit turnover requirements and mandatory service-center presence in consignee states. These elements indicate a professional, standards-driven procurement for educational IT infrastructure.
Technical Specifications & Requirements
- Product groups: Desktop Computers (Entry/Mid Level), High End Laptops/Notebooks, Printers (V2) under Q2 category
- Key governance: Option Clause permits ±25% quantity variation; delivery extension rules linked to original delivery period
- Financial discipline: Turnover criteria for bidders and OEMs; documented with audited balances or CA/CA certificate; 3-year turnover window as applicable
- OEM/Manufacturer requirements: OEM turnover criterion applies; in bundle bids, OEM with highest bid value must meet this requirement
- Service delivery: Mandatory presence of service centers in consignees’ states for carry-in warranty; on-site warranty exception applies if so noted
- BOQ: No items listed; no quantity data available; implies need for detailed bidder clarification and technical bid alignment
- Certifications: Not specified in the tender text; bidders should verify expected industry-certifications with the buyer
- Delivery and installation: Delivery timeframes are governed by option clauses; successful bidder must align with delivery calculations
Terms, Conditions & Eligibility
- EMD: Not specified in the provided details; bidders should verify actual deposit requirements in the bid document
- Turnover criteria: Minimum average annual turnover over last 3 years; must be documented via audited balance sheets or CA/Cost Accountant certificate
- OEM turnover: OEM must meet turnover threshold for the highest-valued primary product category in a bunch bid
- Delivery terms: Delivery period initiated from the last date of the original delivery order; extended time calculated per formula with minimum 30 days
- Service & support: Functional service centers required in the State of each consignee for carry-in warranty; intra-state presence critical unless on-site warranty applies
- Documentation: Bidders must upload turnover proofs, EMD documents, and OEM authorizations per T&C; ensure GST, PAN and financials are prepared if specified
- Option clause compliance: Bidder must comply with quantity variation and delivery extension provisions
Key Specifications
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- Product categories: Entry/Mid Level Desktop Computers, High End Laptops/Notebooks, Printers (V2) under Q2
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- Key clause: Option to increase/decrease quantity up to 25% at contract time; extended delivery periods apply
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- Turnover requirement: Minimum average annual turnover over last 3 years (as per bid document)
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- OEM turnover: OEM of primary product in high-value bid must meet turnover requirements
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- Service capability: Functional Service Centre in each consignee state's domain for carry-in warranty
Terms & Conditions
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Key Term 1: 25% quantity variation allowed during contract and extended delivery time rules
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Key Term 2: Mandatory turnover criteria for bidders and OEM with documentary evidence
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Key Term 3: Service center availability in consignee states for carry-in warranty
Important Clauses
Payment Terms
Not specified in provided data; bidders should confirm payment milestones, advance, and inspection-linked payment in the bid document
Delivery Schedule
Delivery period begins from the last date of the original delivery order; option-based quantity variation and extended delivery time calculations apply
Penalties/Liquidated Damages
Not detailed in provided text; bidders must verify LD terms and performance bonds in the final tender documents
Bidder Eligibility
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Minimum average annual turnover as per last 3 years
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OEM turnover compliance for the primary product category
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Functional service center capability in each consignee state (or on-site warranty agreement)
Tender Data
Bid Details
Quantity
34
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , High End Laptop - Notebook (Q2) , Computer Printer (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kokrajhar
Delivery Pincodes
783370
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sushanta Narzary | 783370,Central Institute of Technology Kokrajhar, J.D. Road, Kokrajhar | Kokrajhar | Assam | 783370 | 30 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9909787.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
06-Oct-2026, 11:30 am
Opening Date
07-Oct-2026, 11:30 am
Update
Extended Deadline
28-Sep-2026, 11:30 am
Opening Date
29-Sep-2026, 11:30 am
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited Balance Sheets for last 3 years or CA/Cost Accountant turnover certificate
OEM authorization letter (for offered product category)
Technical bid conforming to product categories (Desktop, Laptop, Printer)
Evidence of service center capability or plan to establish service centers within required timeline
Any existing manufacturer or distributor turnover documentation
EMD submission document (as per bid norms, if applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Education Secretariate IT equipment tender 2026?
Submit the technical bid for Desktop Computers, Laptops, and Printers with OEM authorization. Include audited turnover proof, GST/PAN, and evidence of service centers in consignee states. Ensure compliance with option clause and delivery extension rules; verify EMD requirements in the bid document.
What documents are required for Education Higher Education IT tender 2026?
Provide GST certificate, PAN card, turnover certifications (audited or CA certificate), OEM authorizations, financial statements, and service-center proofs. Include technical bid for the three product categories and any prior experience in government IT procurements for higher education.
What are the turnover eligibility criteria for bidders and OEMs?
Bidder must meet the minimum average annual turnover over the last 3 years; OEM must satisfy the same criterion for the primary product category with highest bid value when applicable, verified by audited balances or CA certificates.
What are the delivery and quantity variation terms in this tender?
The purchaser may vary quantity by up to 25% at contract placement and during currency, with delivery period adjustments calculated as (Increase in quantity / Original quantity) × Original delivery days, with a minimum 30 days.
What service-support requirements exist for IT equipment in this tender?
Bidders must have or establish a functional service center in each consignee state for carry-in warranty; on-site warranty is exempt from this requirement, per terms.
What standards or certifications are required for hardware in this bid?
The tender text does not specify exact standards; bidders should verify ISI/ISO certifications and product compliance with Education Department procurement guidelines during bid submission.
When will the delivery and payment terms apply for this Education procurement?
Delivery terms hinge on the original delivery order date, with possible extensions; payment terms are not detailed here—confirm milestones and timelines in the final bid documents.
How to ensure OEM turnover requirements are met for a high-value bid?
Ensure the OEM’s average annual turnover meets the specified threshold for the primary product category, supported by audited statements or CA certificates; if a bundle bid, the highest-valued OEM must comply.