Indian Air Force Portable Music Speaker with Wireless Mic Tender Bidar Karnataka 2026 ISO 9001 Certified
Progress
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for a portable music speaker system with a wireless microphone, to be supplied, installed and commissioned at Bidar, Karnataka. The estimated quantity and contract value are not disclosed. Key differentiators include an ISO 9001 certified supplier, a 1-year warranty, and the requirement for end-to-end service support within India. Proposals must cover supply, installation, testing, commissioning, operator training, and any statutory clearances. The option clause allows quantity changes up to 25% during and after contract award, impacting delivery planning and schedule.
Technical Specifications & Requirements
- Product category: Portable music speaker system with wireless microphone
- Standards: ISO 9001 certified OEM or bidder; installation, commissioning, and training support within India
- Scope of supply: Supply, Installation, Testing, Commissioning (SITC), operator training, and statutory clearances if any
- Warranty: 1 year from final acceptance or completion of installation, with OEM warranty certificates
- Support: Well-established service centers or nationwide network for after-sales service; details to be uploaded with bid
- Delivery terms: Delivery lead-time not specified; option to adjust quantity up to 25% during contract period
- Documentation: OEM authorization and ISO certificates required at bid time
- Location: Bidar, Karnataka; consignees to be identified with delivery plan
- Payment & acceptance: Not detailed; alignment with standard government procurement terms expected
- Additional: Clearances and training as part of scope; purchase may require training of operators and handover documentation
Terms, Conditions & Eligibility
- EMD: Not specified in the provided terms; bidders should watch for official notification
- ISO 9001: Required for bidder or OEM offering the product
- Warranty: 1 year; OEM warranty certificates to be submitted at delivery
- Installation & Training: Required as part of scope; service centers to be listed
- Option Clause: 25% quantity variation allowed during contract and currency
- Documentation: Submit certificates/documents sought in bid; lack of documents may lead to rejection
- Compliance: Bidders must upload all certificates, ATC/Corrigendum documents if any
- Location: Bidar, Karnataka; delivery and installation at consignee location
Key Specifications
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Product: Portable music speaker system with wireless microphone
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Standards: ISO 9001 certified bidder or OEM
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Scope: Supply, Installation, Testing, Commissioning, Training
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Warranty: 1 year from final acceptance/installation completion
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Service support: nationwide service centers in India
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Delivery: 25% quantity variation allowed during contract/currency
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Documentation: OEM authorisation and ISO certificates required
Terms & Conditions
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Option Clause permits up to 25% quantity variation during contract
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Warranty period of 1 year with OEM certificates required at delivery
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ISO 9001 certification mandatory for bidder or OEM
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Scope includes SITC and operator training; statutory clearances if any
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Bidder must upload all mandated certificates and documents
Important Clauses
Warranty & After-Sales
1-year warranty from acceptance or completion; OEM certificates to be provided at delivery; service centers established in India for after-sales support
Option Clause
Purchaser may increase/decrease quantity by up to 25% during contract and currency; delivery period adjusted proportionally with a minimum 30 days if applicable
Delivery & SITC
Supply, Installation, Testing, Commissioning and operator training; statutory clearances if required; delivery plan to consignees at Bidar location
Bidder Eligibility
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ISO 9001 certification holder or supplier with ISO 9001 certification for offered equipment
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Proven experience in SITC of portable audio systems or similar electronics
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Strong nationwide service network or regional service centers within India
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Portable Music Speakar with Wireless Mic
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 09:00:00
Pre-Bid Venue
Main guard room AFS Bidar
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bidar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bidar | Bidar | - | - | 3 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9846865.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
ISO 9001 certification (bidder or OEM)
OEM authorisation letter for the offered portable music speaker system
Experience certificates for similar SITC of audio equipment
Financial statements (last 2-3 years)
Technical bid documents detailing SITC scope
Proof of service centers/branch network in India
Delivery plan and installation training approach
Warranty certificates for supplied products
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for portable music speaker tender in Bidar with IAF 2026?
Bidders must ensure ISO 9001 certification, supply SITC scope, and provision of operator training. Submit OEM authorization, GST, PAN, financial statements, and service center details. Include warranty certificates and a delivery plan aligned to the 25% quantity variation option. Follow T&Cs and upload documents with the bid.
What documents are required for IAF portable audio tender in Bidar?
Required documents include GST registration, PAN, ISO 9001 certificate, OEM authorization, experience certificates for similar SITC, financial statements, technical bid, and proof of service centers. Also provide installation plan, training approach, and warranty certificates for offered products.
What are the technical specifications for ISO 9001 certified audio equipment?
Technical specs mandate an ISO 9001 certified supplier or OEM; scope includes supply, SITC, training, and potential statutory clearances. While exact audio specs are not disclosed, compliance with standard quality processes per ISO 9001 is essential for eligibility.
When is the delivery deadline after contract award for Bidar tender?
Delivery lead times are governed by the option clause, allowing quantity variation up to 25%. The additional delivery duration is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days, subject to contract terms.
What are the warranty terms for IAF portable audio equipment?
Warranty lasts 1 year from final acceptance or installation completion. OEM warranties must be provided at delivery, and service centers must be available nationwide to support after-sales service and maintenance during the warranty period.
What standards and certifications are mandatory for bidders?
Bidders must hold ISO 9001 certification (for bidder or OEM) and provide ISO certificates with the bid. Ensure OEM authorization for the offered portable music speaker system and attach related certificates to support compliance.
How to submit installation and training plans for the tender?
Include a detailed SITC plan covering site readiness, installation steps, testing protocols, commissioning criteria, and operator training curriculum. Attach timelines, trainer qualifications, and a post-commissioning support framework to demonstrate capability to the Indian Air Force.