Urban Development Department Uttar Pradesh Decorative Lightning Pole Tender Saharanpur 2026 - V2 Q3, EMD ₹250000
Bid Publish Date
03-Sep-2026, 9:39 pm
Bid End Date
14-Sep-2026, 5:00 pm
EMD
₹2,50,000
Location
Progress
Key Highlights
- • EMD amount specified as ₹250,000 with FDR options and pledge conditions
- • Delivery quantity variation up to 25% during contract and extended period
- • Mandatory in-state service center presence or establishment within 30 days of award
- • Dedicated toll-free service number and clear escalation matrix required
- • Turnkey scope: Supply, Installation, Testing and Commissioning of Decorative Lighting Poles (V2) Q3
- • No BOQ items or explicit technical standards provided in tender data
- • Payment release tied to documentary evidence of functional service center
- • Submission requires hardcopy of EMD-related documents within 5 days of bid end date
Tender Overview
The Uttar Pradesh Urban Development Department invites bids for decorative lighting poles (V2, Q3) to be supplied, installed, tested, and commissioned at Saharanpur, Uttar Pradesh (PIN 247001). The estimated quantity is not disclosed; however, the tender sets an EMD of ₹250,000. Bidders must ensure delivery aligns with option-based quantity adjustments up to 25%, and delivery timelines depend on the original delivery period. The scope includes turnkey supply and on-site commissioning, with post-award service obligations. A key differentiator is the requirement for an on-ground service presence within the state or rapid establishment within 30 days of award, plus a dedicated service contact point. This tender emphasizes practical deployment and adherence to delivery flexibility, alongside robust warranty/support provisions.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of Decorative Lighting Poles (V2, Q3)
- Delivery flexibility: Option to increase/decrease quantity by up to 25% at contracted rates
- Service centers: Functional service centre in the state of each consignee location; establishment within 30 days of award if not existing
- Support: Dedicated toll-free service number and escalation matrix required
- EMD/PBG: EMD ₹250,000; FDR-based EMD acceptable with release on endorsement; submission of scanned FDR copy with bid
- Payment terms: Not explicitly stated; release contingent on documentary evidence of service infrastructure
- BOQ: No items listed; no specific technical measurements provided
- Warranty/AMC: Not explicitly stated; on-site warranty considerations implied by service requirements
Terms, Conditions & Eligibility
- EMD: ₹250,000 (FDR permissible with pledge and endorsement) and submission of FDR proof
- Delivery & scope: Supply, installation, testing and commissioning; delivery period linked to original and extended timelines per option clause
- Service centers: Must have or establish in-state service centres within 30 days of award; evidence required for payment release
- Support access: Dedicated toll-free service line and escalation matrix required
- Documentation: GST, PAN, experience certificates, financial statements, and bid-related documents to be uploaded with bid; hardcopy submission within 5 days of bid end date
- Contract terms: Quantity variation up to 25% during and after award; payment terms subject to documentary evidence of service readiness
- Warranty/Penalties: Penalties or LD terms not specified; escalation and service commitments emphasized
- BOQ: Not available; no exact product dimensions or IS standards listed
Key Specifications
-
EMD: ₹250,000 with FDR acceptable
-
Scope: Supply, Installation, Testing and Commissioning of Decorative Lighting Poles (V2, Q3)
-
Delivery flexibility: ±25% quantity increase/decrease at contracted rates
-
Service capability: In-state service center presence or plan to establish within 30 days
-
Support: Dedicated toll-free service number and escalation matrix
-
Documentation: Bid submission with scanned FDR proof and hardcopy within 5 days
Terms & Conditions
-
Delivery quantity may vary by up to 25% before and during contract at same rates
-
EMD ₹250,000; FDR-based submissions permissible with pledge endorsement
-
Service centers required in the state; establishment within 30 days of award
Important Clauses
Payment Terms
Payment contingent on submission of evidence of functional Service Centre; no explicit milestone splits stated
Delivery Schedule
Delivery period starts from last date of original delivery order; option-based extensions use a formula with minimum 30 days
Penalties/Liquidated Damages
LD terms not explicitly provided; emphasis on delivery and service readiness through ATC and service escalation
Bidder Eligibility
-
Experience in supplying and installing decorative lighting poles or similar infrastructure
-
Functional service center presence in UP or plan to establish within 30 days of award
-
Financial stability evidenced by financial statements and GST/PAN compliance
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Saharanpur
Delivery Pincodes
247232
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sohan Kumar | 247232,Palika Bazar,sarsawa,Saharanpur,UTT AR PRADESH | Saharanpur | Uttar Pradesh | 247232 | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9844945.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar projects
Financial statements (audited if available)
EMD submission document or FDR with pledge endorsement
Technical bid documents
OEM authorizations (if applicable)
Proof of functional Service Centre (existing or establishment plan with timeline)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for decorative lighting pole tender in Saharanpur UP 2026?
Bidders must submit GST, PAN, experience and financial documents, plus EMD ₹250,000 (FDR allowed with endorsement). Ensure in-state service center capability or plan to establish within 30 days, with a dedicated toll-free support line and escalation matrix. Include supply, installation, testing and commissioning details and comply with 25% quantity variation terms.
What documents are required for UP decorative pole procurement bid 2026?
Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar work, EMD submission proof (cash or FDR with pledge), technical bid, OEM authorizations if applicable, and evidence of in-state service center readiness or establishment timeline.
What is the EMD amount and acceptable forms for this UP bid?
The EMD is ₹250,000. Acceptable forms include direct payment proof or Fixed Deposit Receipt (FDR) pledged to the purchasing authority, with endorsement on the back and a cover letter; scanned proof must be uploaded with bid and hardcopy delivered within 5 days post bid end date.
What are the delivery term flexibilities for quantity under this tender?
The purchaser may increase or decrease order quantity by up to 25% of bid quantity at contract placement and during the currency of contract at contracted rates; additional delivery time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What service support requirements must bidders meet in UP?
Bidders must provide a dedicated toll-free service number and a full escalation matrix for service support; a functional in-state service centre is required, with evidence provided before payment release, and establishment within 30 days if not existing.
What are the scope and components of the supply contract for poles?
The scope includes Supply, Installation, Testing and Commissioning of Decorative Lighting Poles (V2, Q3). The contract requires turnkey delivery with post-installation testing, plus compliance with service and warranty-like support obligations as defined by ATC and tender terms.
Are there any explicit standards or BOQ items specified for the poles?
No BOQ items or explicit technical standards are listed in the data. Bidders should rely on project scope (V2, Q3) and ensure readiness for post-installation testing and maintenance, while aligning with service center and support requirements.
What is the project location and organization responsible for the tender?
Location is Saharanpur, Uttar Pradesh, 247001. The tender is issued by the Urban Development Department, Uttar Pradesh, with supply, installation, testing and commissioning of decorative lighting poles as the core objective.