Indian Army Microsoft Office 2021/2024 Tender Procurement in India 2026 - ISI/ISO Similar Standards Compliance
Bid Publish Date
30-Aug-2026, 10:57 pm
Bid End Date
14-Sep-2026, 9:00 am
Location
Progress
Key Highlights
- • Software license procurement for Microsoft Office 2021 and 2024
- • 25% quantity variation right during and after contract
- • Samples required before technical evaluation
- • Offline installation via CD with product keys
- • Installation support until software is actively used
- • Delivery timing linked to last date of original delivery order
- • No BOQ items; centralized procurement by Indian Army
- • OEM authorization and licensing compliance implied but not explicit
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for Microsoft Office 2021 and Microsoft Office 2024 software licenses. The call specifies an option clause allowing up to 25% quantity variations at contracted rates, with delivery timelines linked to the last delivery order. Bidders must provide samples before technical evaluation and must support installation offline via CD and product keys. The contract emphasizes installation support until the software is actively used, ensuring seamless deployment across sites. No BOQ items are listed, indicating a software license procurement with standard licensing quantities and renewal considerations.
Technical Specifications & Requirements
- Product: Microsoft Office 2021, Microsoft Office 2024 licenses (as per organization need).
- Installation: Offline installation through CD and key; mandatory installation support until software is in active use.
- Evaluation: Samples required before technical evaluation; no explicit hardware specs or deployment locations provided.
- Delivery: Delivery period linked to the last date of the original delivery order; option clause allows up to 25% additional quantity during currency at contracted rates.
- Compliance: No specific standards or certifications listed; expected to align with standard software licensing terms and Indian Army procurement practices.
- Quantity: No BOQ items; quantity adjustments permissible per option clause; delivery scheduling will follow contract execution dates.
- Logistics: No SKU-level or site-level details; procurement appears centralized via the department.
- Additional: The clause implies ongoing flexibility for scope changes during contract execution.
Terms, Conditions & Eligibility
- Quantity Variation: Purchaser may increase/decrease quantity up to 25% during contract and currency.
- Samples: Required before technical evaluation to assess licensing terms and compatibility.
- Installation: Offline CD installation with keys; installation support remains mandatory until software is fully operational.
- Delivery Timing: Calculated from the last date of the original delivery order; extension rules apply with minimum 30 days in extended periods.
- Compliance: Bidders must adhere to the option clause and deliver as per contracted rates; no explicit payment terms provided.
- Documentation: No BOQ; bidders should be prepared with standard software licensing documents and proof of authorization if OEM-specific licenses are requested.
- Evaluation: Software procurement by Indian Army with emphasis on licensing legitimacy and post-installation support.
Key Specifications
-
Product/service names: Microsoft Office 2021, Microsoft Office 2024 licenses
-
Quantities: Not specified in BOQ; subject to 25% variation
-
EMD/Estimated value: Not specified
-
Experience: Prior software licensing deployment experience recommended
-
Quality/standards: Microsoft license compliance; offline installation capability
Terms & Conditions
-
Option clause allows +/-25% quantity variation at contract rates
-
Samples required before technical evaluation for licensing terms
-
Offline CD delivery with product keys and installation support until use
Important Clauses
Delivery Terms
Delivery period begins from the last date of original delivery order; extended time computed and minimum 30 days; optional extension within original period.
Installation & Support
Mandatory installation support until software is actively used; offline installation via CD and keys required.
Quantity Variation
Purchaser may increase/decrease quantity up to 25% at contracted rates during order placement and currency.
Bidder Eligibility
-
Demonstrated capacity to supply licensed Microsoft Office licenses
-
Compliance with licensing terms and OEM authorization (if required)
-
Ability to provide offline installation media and post-installation support
Tender Data
Bid Details
Quantity
5
Category
Microsoft Office 2021
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Microsoft Office 2021 , Microsoft Office 2024
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
West Kameng
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | West Kameng | West Kameng | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9823048.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
14-Sep-2026, 3:30 am
Opening Date
15-Sep-2026, 3:30 am
Update
Extended Deadline
12-Sep-2026, 11:30 am
Opening Date
13-Sep-2026, 11:30 am
Update
Extended Deadline
10-Sep-2026, 10:30 am
Opening Date
11-Sep-2026, 10:30 am
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Required Documents
GST registration certificate
PAN card
Experience certificates for prior software licensing deployments
Financial statements (as applicable to bidding entity)
EMD or valid alternative as per terms (if required by purchaser)
Technical bid documents demonstrating licensing compliance
OEM authorization letters (if required for Microsoft Office licenses)
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for Microsoft Office licenses tender in Indian Army 2026?
Bidders must submit licensing documents, GST and PAN, and demonstrate prior Microsoft Office deployment experience. Include OEM authorizations if required, and provide samples before technical evaluation. Ensure offline installation media is ready and installation support commitments are clearly stated. Adhere to the 25% quantity variation clause.
What documents are required for Microsoft Office tender in the Army?
Required documents include GST registration certificate, PAN card, experience certificates for licensing deployments, financial statements, and technical bid demonstrating licensing compliance. OEM authorization letters may be required for Microsoft Office licenses, along with any EMD documentation if applicable.
What are the installation requirements for this MS Office tender?
Installation must be offline via CD with product keys; installation support is mandatory until the software is in use. Bidders should provide a clear plan for deployment across sites, including media integrity checks and post-installation assistance timelines.
When is delivery expected after the original delivery order for this tender?
Delivery timing is measured from the last date of the original delivery order; the clause allows an extension proportional to the ratio of increased quantity to original quantity, with a minimum extension of 30 days.
What is the significance of the 25% quantity variation clause?
The buyer may adjust quantity up or down by up to 25% during order placement and during contract currency at contracted rates, affecting delivery schedules and total licensing counts.
What should bidders know about samples before technical evaluation?
Samples must be provided prior to technical evaluation to validate licensing terms, keys, and media integrity. Ensure sample media mirrors actual license packaging and is compliant with Microsoft Office licensing terms.