Hindustan Petroleum Corporation Limited Torchlights and Batteries Tender India 2026 - GEM Portal, Rs 15 Lakh Limit, SOR Excel Bid
Bid Publish Date
03-Sep-2026, 5:06 pm
Bid End Date
14-Sep-2026, 5:00 pm
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Limited invites bids for the Torchlights and Batteries category under the GEM portal. The procurement scope is supply of goods with a basic financial limit of ₹15,00,000 as per the attached Excel sheet. Bidders must quote using the SOR Excel file, applying a uniform percentage (minus, plus, or zero) across all items; the delivered unit rate is auto-calculated in cell J7. Do not upload pricing with the technical bid. GST advisory is bidder’s responsibility, and invoices must be in the consignee’s name with the consignee GSTIN. Options allow quantity variation up to ±25%, with delivery timelines linked to the original period and extended forecasts. The tender emphasizes standard GEM pricing discipline and strict separation of price and technical submissions.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods (torchlights and batteries) via HPCL
- Pricing mechanism: Quote in the attached SOR Excel; apply uniform percentage in cell F7; delivered unit rate in cell J7; do not include price in the technical bid
- Delivery policy: Option clause allows up to 25% quantity variation during and after contract; delivery period tied to original last date
- GST & invoicing: Bidder responsible for applicable GST; invoices to be raised in the consignee’s name with their GSTIN
- GST documentation: Copy of PAN, GSTIN, cancelled cheque, and EFT mandate may be required for vendor code
- Scope constraints: No BOQ items; only Goods supply; no explicit EMD amount listed in data
- ATC guidance: Refer to attached ATC document; ensure GST compliance and pricing discipline
Terms, Conditions & Eligibility
- Basic financial limit: ₹15,00,000 (HPCL-defined); tender value determined by vendor’s quoted rate
- Pricing submission: Use the Excel SOR sheet; enter uniform percentage; avoid pricing in technical bid
- Documentation: Provide PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation
- Invoice terms: Invoice in consignee name with consignee GSTIN
- Delivery & penalties: Option-based delivery windows; penalties/LD (if any) are per ATC terms
- GST responsibility: Bidder bears GST calculation; reimbursement terms per actuals or applicable rate
- Misc: Not specified here; ATC must be consulted for any additional clauses
Key Specifications
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Product category: Torchlights and Batteries
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Scope: Supply of goods only; no on-site installation stated
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Pricing: Deliverable unit rate auto-calculated in Excel cell J7
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Pricing method: Apply uniform percentage in Excel cell F7 across all items
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Delivery variation: ±25% quantity, with extended delivery time calculations
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Invoices: In consignee name with consignee GSTIN
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Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
Terms & Conditions
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Uniform percentage pricing across all items in the SOR Excel
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GST responsibility lies with the bidder; invoice to consignee with GSTIN
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Quantity may vary by up to 25% during/after contract term
Important Clauses
Payment Terms
Not explicitly defined; GST and invoicing terms imply standard government procurement practice through vendor code and GST compliance.
Delivery Schedule
Delivery period linked to the original delivery order date; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days; option clause allows up to 25% quantity variation.
Penalties/Liquidated Damages
Penalties not detailed in data; ATC references govern LDs if applicable; refer to ATC for exact LD percentages and conditions.
Bidder Eligibility
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Capability to supply torchlights and batteries as per HPCL scope
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Compliance with GSTIN registration and PAN details
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Ability to submit pricing via SOR Excel without mixing with technical bid
Tender Data
Bid Details
Quantity
15000
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
Yes
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TORCHLIGHTS AND BATTERIES
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
37
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
730
Delivery Locations
1
Delivery Cities
Mumbai Suburban
Delivery Pincodes
400071
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anubhav Bansal | 400071,HPCL, Mumbai Refinery, B.D.Patil Marg, Mahul Road, Mumbai-400074. | Mumbai Suburban | Maharashtra | 400071 | 15000 | 730 | - |
Authority Records
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Documents 6
GeM-Bidding-9842800.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
GST certificate for supplier (if applicable)
Vendor code creation documents as per HPCL ATC
Technical bid documents excluding price
OEM authorization (if applicable)
Frequently Asked Questions
How to bid on the HPCL torchlights and batteries tender in India 2026?
Bidders must submit pricing via the attached SOR Excel, applying a uniform percentage (minus, plus, or zero) in cell F7; the delivered unit rate is auto-calculated in cell J7. Technical bid should exclude price; follow HPCL ATC and GST rules; ensure PAN, GSTIN, cancelled cheque, and EFT mandate documents for vendor code.
What documents are required for HPCL vendor code creation in this tender?
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Additional vendor-specific GST certificates and OEM authorizations may be required per the ATC; ensure GST compliance and accurate consignee details for invoicing.
What is the eligible quantity variation in HPCL torchlights tender?
The option clause allows up to ±25% variation in ordered quantity during and after contract; delivery time adjusts proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the invoicing requirements for HPCL procurement of torchlights?
Invoices must be raised in the name of the consignee and include the consignee GSTIN. Bidder is responsible for applicable GST; reimbursement follows actual rates or the lower applicable rate, as per the tender’s GST terms.
What is the pricing submission process for HPCL tender 2026?
Quote only in the SOR Excel; do not upload price with the technical bid. The uniform percentage in cell F7 applies to all lines; the cell J7 shows the delivered unit rate automatically. Do not mix price with technical bid.
What should bidders prepare as per HPCL ATC for this tender?
Review the ATC uploaded by HPCL; ensure compliance with pricing discipline, delivery terms, and GST-related reimbursements. Prepare PAN, GSTIN, canceled cheque, and EFT mandate; ensure invoicing aligns with consignee GSTIN and keep pricing in the SOR Excel only.
When is the delivery period and what governs it in this HPCL tender?
Delivery starts from the last date of the original delivery order; if the option clause is exercised, additional time is calculated using the specified formula, with a minimum of 30 days and possible extension up to the original period.
What is the scope of supply for HPCL torchlights and batteries tender?
Scope is strictly the supply of goods; there is no installation or service component noted. HPCL requires the bidder to supply the specified items under the contract and adhere to the pricing and invoicing guidelines in the ATC.