Eastern Coalfields Limited Item Procurement Tender Godda Jharkhand 2026 - Coalition Delivery Terms & 25% Option, Rajmahal Area
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in tender text; emphasis on government procurement standards
- • Technical certifications: Not specified; general compliance and GST/PAN documentation required
- • Special clauses: 25% quantity flex under option clause; delivery time extension rules
- • Eligibility: No liquidation/court proceedings; bidder to upload undertaking
- • Warranty/AMC: Not specified
- • Penalties: Not specified
- • Delivery: FOR destination pricing to Rajmahal Area Store, Godda, Jharkhand
- • Delivery windows: Minimum 30 days for additional time; original delivery period controls extensions
Tender Overview
Eastern Coalfields Limited invites bids for procurement across 6 item categories to be delivered to the Rajmahal Area Store, Lalmatia Godda, Jharkhand 814165. The contract contemplates firm prices until supply completion with an option to adjust quantities up to 25% of bid/contracted quantity. Delivery timelines revolve around the original delivery period, with extension rules based on the option clause. Bidders must comply with authentication, PAN, and GST requirements, and submit a qualified financial standing. The ATC emphasizes FOR destination pricing and a strict delivery address, focusing on vendor capability to meet government-style procurement standards.
Technical Specifications & Requirements
- No single technical specification is published in the BoQ; six items exist but with N/A quantities/units.
- Required documentation includes PAN, GST certificate, cancelled cheque, EFT mandate, and authentication seals on documents.
- The delivery point is the Depot Officer, Rajmahal Area Store within the premises near the main gate, Godda.
- Price must be lowest price to all Govt Org/PSU including Coal India and its subsidiaries; rates are FOR destination up to the Rajmahal Area store.
- GST applicability is bidder’s responsibility with reimbursement as actuals or statutory rate, whichever is lower.
- No explicit product standards are provided in the tender text; emphasis is on compliance with general procurement terms and delivery discipline.
Terms & Eligibility
- The purchaser may increase/decrease quantity by up to 25% at bid/contract time.
- Delivery period is counted from the last date of the original delivery order; extensions are computed as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
- Bidders must not be in liquidation or bankruptcy; an undertaking is required.
- All submitted documents must be authenticated with official seal; PAN and GST certificates must accompany the offer.
- GST reimbursement will follow actuals or applicable rates (whichever is lower).
- Destination FOR pricing and consignee details are specified for Rajmahal area stores.
Key Specifications
-
Item categories: 6 items (N/A quantity/units) – no explicit specs provided
-
Delivery location: Depot Officer, Rajmahal Area Store, Godda, Jharkhand 814165
-
Pricing: Rates/Prices to remain firm till completion of supply; FOR destination pricing
-
GST: Bidder responsible for GST; reimbursement as actuals or applicable rates (lower of the two)
-
Documentation: PAN, GST, cancelled cheque, EFT mandate; authenticated with seal
Terms & Conditions
-
EMD not specified in data; price terms firm till completion
-
Option clause allows ±25% quantity change during and after contract
-
Delivery period anchored to original delivery order with minimum 30 days extension
-
GST compliance responsibilities clearly assigned to bidder
-
Vendor code creation requires PAN, GST, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Prices remain firm; GST reimbursement as actuals or applicable rate (lower) for Govt/PSU; no explicit advance terms stated
Delivery Schedule
Delivery period starts from last date of original delivery order; option-derived extensions based on quantity; minimum 30 days extension applicable
Penalties/Liquidated Damages
Not specified in provided terms; standard Govt/PSU procurement penalties would apply per ATC
Bidder Eligibility
-
Non-liquidation/bankruptcy; no ongoing receivership
-
Compliance with PAN and GST registration; GST to be reimbursed per actuals or applicable rate
-
Submission of authenticated documents with official seal and EFT mandate
Tender Data
Bid Details
Quantity
282
Category
ITEM 5
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ITEM 1 , ITEM 2 , ITEM 3 , ITEM 4 , ITEM 5 , ITEM 6
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Godda
Delivery Pincodes
814165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vaibhav Sabar | 814165,Office of General Manager, Rajmahal Area, Dhankunda, Bara Simra, Distt: Godda, Jharkhand | Godda | Jharkhand | 814165 | 100 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10054460.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
ITEM 1
GREASE NIPPLE PART NO. 94042413
ITEM 2
O RING PART NO. 564391000240
ITEM 3
CAPSCREW PART NO. 0826V041
ITEM 4
STRAP CONNECTING PART NO. 579H760
ITEM 5
FAN 24 V PART NO. 885200000166
ITEM 6
HEAD LAMP SWITCH PART NO. 953EG82364
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ITEM 1 | GREASE NIPPLE PART NO. 94042413 | 100 | ea | [email protected] | 30 | |
| 2 | ITEM 2 | O RING PART NO. 564391000240 | 30 | ea | [email protected] | 30 | |
| 3 | ITEM 3 | CAPSCREW PART NO. 0826V041 | 100 | ea | [email protected] | 30 | |
| 4 | ITEM 4 | STRAP CONNECTING PART NO. 579H760 | 4 | ea | [email protected] | 30 | |
| 5 | ITEM 5 | FAN 24 V PART NO. 885200000166 | 15 | ea | [email protected] | 30 | |
| 6 | ITEM 6 | HEAD LAMP SWITCH PART NO. 953EG82364 | 33 | ea | [email protected] | 30 |
Categories
6
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Documents authenticated with official seal
Bidder undertaking on financial standing (no liquidation/bankruptcy)
Any certificates requested in the Bid Document, ATC and Corrigendum
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid in the tender in Godda for ECL item procurement 2026
Bidders must submit PAN, GST certificate, cancelled cheque, EFT mandate, and authenticated seals. Provide undertaking on financial standing, ensure FOR destination pricing to Rajmahal Area Store, Godda, Jharkhand 814165, and comply with the 25% quantity option clause during contract. Ensure prices stay firm through supply completion.
What documents are required for bidder submission in Godda ECL tender
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and documents authenticated with official seal. Also submit an undertaking that the bidder is not in liquidation, plus any certificates requested in the Bid Document, ATC and Corrigendum. Ensure GST details align with actual rates.
What are the delivery terms for Rajmahal area depot tender in Jharkhand
Delivery is FOR destination to Rajmahal Area Store, Godda. The delivery period begins from the last date of the original delivery order. Option clause allows up to 25% quantity variation with proportional extension; minimum extension is 30 days if needed.
What standards or certifications are required for the ECL procurement
The tender text does not specify IS/ISO standards; emphasis is on general govt procurement compliance, authentication of documents, and GST/PAN verification. Bidders must provide required financial and identity documents and comply with ATC terms for lowest price guarantee to govt entities.
How is GST handled in this ECL tender for Godda
GST is bidder’s responsibility; reimbursement will be as actuals or applicable rates, whichever is lower, subject to quoted GST percentage. Ensure GSTIN is valid and GST details are included with bid; no separate tax relief beyond Govt policy is specified.
What is the delivery address details for Rajmahal area store
Delivery address is Depot Officer, Rajmahal Area Store, in the Premises of Agent Office near the main gate, Lalmatia, Godda, Jharkhand 814165. Ensure all six items are routed to this destination under FOR pricing terms and sealed documentation.
What is the price validity period for the quoted items
Prices must remain firm till completion of supply, as stated in the ATC. No explicit validity period beyond contract completion is provided; ensure compliance with firm pricing in bid and avoid price revision requests during execution.
What are the key eligibility criteria for this Govt store tender
Eligibility includes no liquidation or bankruptcy status, authenticated submission with official seal, PAN and GST certificates, and EFT mandate. Bidder must meet vendor code creation requirements and be able to deliver to Rajmahal Area under Govt/PSU terms.