Indian Army Budgam Security Spares Tender 2026: Head Gasket Fuel Air Oil Filters & More 1 Year Warranty
Bid Publish Date
08-Sep-2026, 1:25 pm
Bid End Date
18-Sep-2026, 2:00 pm
Value
₹7,210
Location
Progress
Key Highlights
- • Brand/Certification: BIS licence and type test certificates required; OEM warranty certificates mandatory at delivery
- • Technical standards: IS/IS-related automotive spare part expectations implied by BIS/type testing; no explicit standard listed in tender text
- • Special clauses: option clause allows quantity adjustments up to 25% during contract; additional delivery time formula with minimum 30 days
- • Eligibility: PAN, GSTIN, Cancelled Cheque, EFT Mandate; installation, commissioning, training and maintenance service capability in INDIA
- • Warranty/After-sales: 1-year warranty from final acceptance; strong service centre network near consignee locations
- • Delivery: sample must reach consignee within 2 days from bid start; delivery timelines tied to original last delivery order
- • After-sales support: well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group in India
- • Financials: EMD not explicitly specified in the available data; bidders should prepare standard bid security documentation
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a bundle of engine consumables and filters, including Head Gasket, Fuel Filter, Air Filter, Oil Filter, Oil Filter Element, Diesel Filter, Push Rod Tube, Element Air Filter, and Push Rod Rubber Seal, with an estimated value of ₹7,210.00. Location is Budgam, Jammu & Kashmir – 190007. The procurement emphasizes a quick sample delivery to the consignee within 2 days of bid opening and requires compliance with BIS/type test certificates, OEM warranties, and in-country after-sales support. The option clause permits quantity adjustments up to 25% of the bid/contracted quantity, with delivery timelines tied to the last delivery order and extended periods. This is a constrained, single-package AFC-type automotive spares tender with a strong emphasis on post-sale service capability and local installation/maintenance support.
Technical Specifications & Requirements
- No explicit technical specifications provided in the tender text; bidders must rely on the provided BOQ items and standard automotive filter/engine spare part practices.
- Required certificates: BIS licence and type test certificates; other certificates as prescribed in the bid document; OEM warranty certificates at delivery.
- Warranty: 1 year from final acceptance or after installation/comissioning; after-sales: well-established service network in INDIA; service centers near consignee destinations to be uploaded.
- Sample delivery: bidder must ship a sample to consignee within 2 days of bid starting.
- Financials: not explicitly stated; bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid.
- Delivery: generic terms reference delivery period from the last date of the original delivery order and potential extension.
Terms, Conditions & Eligibility
- EMD: not specified; bidders must comply with general vendor terms and provide standard documents.
- Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; BIS/type test certificates; OEM authorizations as applicable.
- Warranty: 1 year; OEM warranty certificates required at delivery; after-sales service network must be detailed.
- Sample: delivery of sample within 2 days from bid starting date; delivery/installation timelines subject to option clause.
- Price/quantity: quantity may be increased up to 25%; contract rates apply during extended period; delivery schedule adjusted accordingly.
Key Specifications
-
Product categories: Head Gasket, Fuel Filter, Air Filter, Oil Filter, Oil Filter Element, Diesel Filter, Push Rod Tube, Element Air Filter, Push Rod Rubber Seal
-
Estimated value: ₹7,210.00
-
Warranty: 1 year from final acceptance/installation
-
Certificate requirements: BIS licence, type test certificates, OEM certificates
-
Sample delivery: 2 days from bid start
-
Delivery/extension: 25% quantity flex, minimum 30 days extension logic
Terms & Conditions
-
EMD: not explicitly stated; submit standard bid security as per vendor terms
-
Delivery: 25% quantity flex during contract; sample delivered in 2 days
-
Warranty/Service: 1-year warranty; ensure India-based after-sales network and OEM support
Important Clauses
Payment Terms
Not specified in the data; ensure standard government payment terms and EFT processing per tender
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in available data; standard procurement LD provisions to be confirmed in bid document
Bidder Eligibility
-
Must hold PAN and GSTIN with valid documentation
-
Must provide BIS/type test certificates and OEM authorizations as applicable
-
Must demonstrate India-based after-sales network with service centers near consignee locations
Tender Data
Bid Details
Quantity
13
Category
Head Gasket
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Head Gasket , Fuel Filter , Air Filter , Oil Filter , Oil Filter Element , Diesel Filter , Push Rod Tube , Element Air Filter , Push Rod Rubber Seal
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Budgam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Budgam | Budgam | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9862591.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Head Gasket
Spares of Genr Set 11 KVA
Fuel Filter
Spares of Genr Set 11 KVA
Air Filter
Spares of Genr Set 11 KVA
Oil Filter
Spares of Genr Set 11 KVA
Oil Filter Element
Spares of Genr Set 11 KVA
Diesel Filter
Spares of Genr Set 15 KVA
Push Rod Tube
Spares of Genr Set 15 KVA
Element Air Filter
Spares of Genr Set 15 KVA
Push Rod Rubber Seal
Spares of Genr Set 15 KVA
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Head Gasket | Spares of Genr Set 11 KVA | 2 | nos | tssoff | 15 | |
| 2 | Fuel Filter | Spares of Genr Set 11 KVA | 2 | nos | tssoff | 15 | |
| 3 | Air Filter | Spares of Genr Set 11 KVA | 1 | nos | tssoff | 15 | |
| 4 | Oil Filter | Spares of Genr Set 11 KVA | 1 | nos | tssoff | 15 | |
| 5 | Oil Filter Element | Spares of Genr Set 11 KVA | 1 | nos | tssoff | 15 | |
| 6 | Diesel Filter | Spares of Genr Set 15 KVA | 1 | nos | tssoff | 15 | |
| 7 | Push Rod Tube | Spares of Genr Set 15 KVA | 2 | nos | tssoff | 15 | |
| 8 | Element Air Filter | Spares of Genr Set 15 KVA | 1 | nos | tssoff | 15 | |
| 9 | Push Rod Rubber Seal | Spares of Genr Set 15 KVA | 2 | nos | tssoff | 15 |
Categories
15
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Required Documents
PAN card
GSTIN certificate
Cancelled cheque
EFT mandate certified by bank
BIS licence or type test certificates
OEM authorization certificates (as applicable)
OEM warranty documentation
Proof of service Centre network in India
Delivery/completion plan and installation support details
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the engine spare parts tender in Budgam?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with BIS/type test certificates and OEM authorizations. Include a 2-day sample delivery plan and detail India-based after-sales service capabilities. Ensure compliance with the option clause allowing up to 25% quantity variation.
What documents are required for the Indian Army project in Budgam?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, BIS/type test certificates, OEM authorizations, and OEM warranty certificates. Also provide service-center details in India and a proposed installation/commissioning plan.
What are the technical specifications for filters and gaskets tender?
The tender lists product categories: Head Gasket, Fuel Filter, Air Filter, Oil Filter, Oil Filter Element, Diesel Filter, Push Rod Tube, Element Air Filter, Push Rod Rubber Seal. Specific standard references are BIS/type tests; no explicit IS numbers provided in the data.
When is the sample delivery deadline for the Budgam bid?
Samples must reach the consignee within 2 days from bid starting date. Vendors should prepare expedited shipping and detailed packaging to meet the consignee's requirements.
What is the warranty requirement for the supplied spares?
Warranty is 1 year from final acceptance or after installation, with OEM warranty certificates due at delivery. Service centers must be established in India to support post-sale service.
What about quantity variation under the option clause?
The purchaser may increase or decrease quantity up to 25% at contract award; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What certificates must be uploaded with the bid for automotive spares?
Upload BIS licence and type test certificates, along with any other certificates specified in the product specification. Include OEM authorization and warranty documents to ensure compliance.
What is required for after-sales support in this tender?
Bidders must demonstrate a well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India, with near-consignee service centers and contact details.