Madhepura District Panchayats Facility Management Services LumpSum Tender Bihar Adhar Kit Gram Panchayat 2026
Progress
Key Highlights
- • Pricing model: LumpSum Facility Management Services for Adhar kit deployment
- • Consumables included in contract cost, reducing re-order complexity
- • 25% quantity/duration variation permitted for lumpsum contracts
- • Adhar kit installation at Gram Panchayats within Madhepura district
- • No BOQ items published; turnkey service expectation
- • Estimated contract value around ₹200,000
Tender Overview
- Organization: Madhepura District Panchayats under the Department Of Panchayati Raj in MADHEPURA, BIHAR 852101. Procuring Facility Management Services (LumpSum) for Adhar kit provision at Gram Panchayat locations, with consumables included in the contract cost. Estimated value: ₹200,000. Start/end dates not disclosed. No BOQ items are listed, indicating a bundled service scope. A 25% contract quantity/duration variation is permitted, subject to prior consent and applicability to lumpsum-based services.
- The contract emphasizes on-site management and provisioning of Adhar kits at Gram Panchayats, with consumables supplied by the service provider. The scope may include setup, maintenance, and basic support as part of the lump-sum price. Unique aspect: integration of Aadhaar-related equipment at the panchayat level within a district-scope facility management contract.
- Key differentiator is the explicit option to adjust scope by up to 25% and the inclusion of consumables in the contract cost, reducing vendor-led replenishment cycles and clarifying payment expectations within a single bundled engagement.
Technical Specifications & Requirements
- No technical specifications are published in the tender data. The procurement is framed as LumpSum Facility Management for Adhar kit deployment at Gram Panchayats, with consumables included. The absence of a BOQ suggests a turnkey service model. The estimated value is ₹200,000, signaling a small-scale district-level rollout. The buyer has reserved the right to a 25% scope/duration adjustment for LumpSum contracts, which bidders should plan for in pricing and risk.
- Anticipated tasks may include site readiness, kit installation, inventory management of consumables, basic maintenance, and compliance with local governance procedures. Bidders should prepare to demonstrate capability in coordinating with Gram Panchayat authorities and supplying standard consumables as part of the lump-sum package.
Terms, Conditions & Eligibility
- EMD: Not specified in the available data.
- Experience/Turnover: Not explicitly stated; bidders should assume standard district-level facility management capabilities.
- Delivery/Timeline: No delivery window published; LumpSum contracts typically imply post-award mobilization within reasonable lead time.
- Payment Terms: Not detailed; expect lump-sum payment on milestones/acceptance as per contract.
- Documents: GST certificate, PAN, experience certificates, financial statements, and OEM authorizations (if applicable) are commonly required for district-level FM bids; verify T&Cs for exact list.
- Warranty/Support: Not specified; plan for basic post-implementation support within the lump-sum framework.
- Other Clauses: 25% contract quantity/duration variation allowed with consent; scope adjustments apply to lump-sum contracts.
Key Specifications
-
Product/Service: LumpSum Facility Management Services for Adhar kit deployment at Gram Panchayat
-
Estimated value: ₹200,000
-
Consumables: Included in contract cost
-
Variation clause: up to 25% scope/duration adjustment
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Delivery location: Gram Panchayats within Madhepura district, Bihar
Terms & Conditions
-
25% variation on contract quantity/duration permitted for lumpsum contracts
-
Consumables included in contract price; no separate procurement
-
EMD not disclosed in provided tender data; verify during bidding
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Deliverables likely turnkey: kit deployment, basic maintenance, and support
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Documentation: standard GST, PAN, experience, financials, and OEM/auth documents
Important Clauses
Payment Terms
Lump-sum payment terms are expected; specifics to be provided in final contract and may include milestone or acceptance-based payment.
Delivery Schedule
Mobilization and deployment timeline will be defined post-award; bidders should account for mobilization within a reasonable period.
Penalties/Liquidated Damages
No LD details published; standard district-level FM contracts may include penalties for delays or non-compliance as per final agreement.
Bidder Eligibility
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Experience in district-level facility management or equipment deployment
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Financial capability to undertake a ₹200,000 contract
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Ability to supply consumables as part of lump-sum package
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - GRAM PANCHAYAT RAJ NARDAH; Requirement of Adhar kit at Gram Panchayat as per Details attached in ATC; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar | 852116,GRAM PANCHAYAT- NARDAH, District- Madhepura | Madhepura | Bihar | 852116 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9859919.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar district-level facility management or kit deployment
Financial statements (last 2-3 years)
Technical bid documents showing capability for Adhar kit deployment
OEM authorizations or certifications (if required by terms)
Any previous tender or performance certificates relevant to Gram Panchayat projects
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Adhar kit deployment in Madhepura district facility management tender?
Bidders should submit GST, PAN, evidence of similar district FM work, financial statements, and any OEM authorizations. The contract is lump-sum and consumables are included; watch for the 25% scope variation clause. Ensure readiness to mobilize quickly and coordinate with Gram Panchayat authorities.
What documents are required for Madhepura Adhar kit procurement bid 2026?
Required documents typically include GST certificate, PAN card, 2–3 years financial statements, experience certificates for similar programs, technical bid for Adhar kit deployment, and OEM authorizations if applicable. Verify T&C for any location-specific forms or affidavits before submission.
What is the estimated contract value for the Madhepura Gram Panchayat project?
The tender specifies an estimated value of ₹200,000 for the LumpSum Facility Management Services including consumables. Bids should price the entire turnkey package accordingly, factoring in mobilization, installation, and basic support within this budget.
What are the payment terms and delivery expectations in this Bihar FM tender?
Payment terms are not explicitly stated; expect lump-sum payment upon acceptance or milestones per contract. Delivery/mobilization timing is not published; bidders should plan for rapid on-site deployment following award, with consumables already included in the bid price.
Which standards or certifications are required for Adhar kit deployment bid in Madhepura?
No specific standards are listed in the data. Bidders should rely on standard district FM practices, ensuring capability in kit handling and regulatory compliance for Aadhaar-related equipment, and provide OEM authorizations if the kit is brand-specific.
How does the 25% variation clause affect LumpSum facility management bids in Bihar?
The clause allows increasing/decreasing contract quantity or duration up to 25% at contract issue, and again up to 25% after award with consent. Bidders must price contingency and confirm capacity to scale up or down without renegotiating terms.
What is the submission timeline for this Madhepura Adhar kit tender 2026?
Exact submission deadlines are not provided here. Bidders should monitor the GEM portal and ensure all mandatory documents, including GST, PAN, and experience certificates, are ready for immediate submission once the tender window opens.