Directorate Of Employment & Training Cleaning Services Tender Gujarat Mahe59ana 2026 - 18% GST Concessional Rates & 25% Scope Clause
Progress
Tender Overview
The Directorate of Employment & Training under the Labour and Employment Department, Gujarat, invites bids for comprehensive Cleaning, Sanitation and Disinfection Services in MAHESANA, GUJARAT (pin 382165). Estimated value: ₹579,878.76. The contract covers general cleaning (sweeping, mopping, dusting) for office/commercial/institutional/residential settings, with both indoor and outdoor cleaning requirements. A 25% quantity/duration variation is allowed pre- and post-contract issuance, enabling scope adjustments up to a quarter of the original plan. Bidders should note the concessional GST framework (18%), with payment terms aligned to salary payments for deployed staff and downstream reimbursement to the buyer. An indicative eligibility pathway requires a local service provider office within the consignee state and DD-based EMD submission. The tender emphasizes timely salary payments, and strict adherence to bid terms with explicit documentation submission. Unique elements include the DD submission to VISNAGAR and a 5-day hardcopy delivery requirement post bid-opening. The opportunity involves a single state-focused service contract with a strong emphasis on regulatory payroll compliance and GST concession.
Technical Specifications & Requirements
- Estimated value: ₹579,878.76
- Location: MAHESANA, GUJARAT (PIN 382165)
- Category: Cleaning, Sanitation and Disinfection Services (outdoor/indoor, office/commercial/institutional)
- Scope: General cleaning (sweeping, mopping, dusting) with outcome-based delivery
- Variations: Up to 25% increase/decrease in quantity or duration (pre/post contract)
- GST concession: 18% applicable, certificate to be issued post-award
- EMD/PBG: Not explicitly defined; EMD via Demand Draft payable to VISNAGAR; submission / hard copy delivery within 5 days; payroll liability on contractor for staff salaries
- Delivery office: Service provider must maintain an office within the consignees’ state; documentary evidence required
- Payment terms: Salaries paid by contractor first; reimbursement claims to be supported with PF/ESIC and bank statements
- ATC/ATC-style terms: Include all mandatory terms; non-submission risks rejection; GST exemption notification reference provided
- BOQ: No items defined; no BOQ data currently available
Terms, Conditions & Eligibility
- EMD/Turnover: EMD not numerically specified in the data; exemption pathway referenced under Gujarat State Procurement Policy-2024
- Salary payments: Contractor must pay contracted staff first and then claim from Buyer with statutory documents
- Documentation: All certificates and documents must be uploaded as required by bid terms; failure to do so may lead to rejection
- Office requirement: Service provider must have an office in the consignees’ state; provide documentary evidence
- DD submission: EMD via Account Payee DD in favor of PRINCIPAL, INDUSTRIAL TRAINING INSTITUTE payable at VISNAGAR; scanned copy uploaded; hardcopy delivered within 5 days of bid end/opening
- GST concession: Eligibility for concessional GST; certificate issued post award; rate of 18% applied
- Payment delays: If administrative delays occur, agency must continue salary payments up to the 7th of the next month; no interest paid for delays
- Documentation alignment: Bidders must submit all terms and conditions duly signed; EMD/experience/turnover exemptions governed by policy
Key Specifications
-
Product/service: Cleaning, sanitation and disinfection services for office/commercial/institutional/residential premises
-
Estimated value: ₹579,878.76
-
Location: Mahesana, Gujarat
-
Delivery scope: Indoor and outdoor general cleaning (sweeping, mopping, dusting) with outcome-based performance
-
Standards/qualifications: 18% concessional GST; payroll compliance; DD-based EMD submission; office within state; timely salary payments
Terms & Conditions
-
EMD submission via DD payable at VISNAGAR; hardcopy within 5 days
-
25% variation in contract quantity/duration permitted
-
Salaries of deployed staff must be paid by contractor first
-
GST concession of 18% applies; certificate issued after award
-
Office of service provider must be located in the consignee state
Important Clauses
Payment Terms
Contractor pays salaries first; claims reimbursement with statutory documents; no interest on delayed payments
Delivery Schedule
Hardcopy submission of DD within 5 days of bid end/opening; delivery office within Gujarat required
Penalties/Liquidated Damages
Not explicitly stated; guidance suggests adherence to timely payments and performance terms; penalties to be as per Gujarat policy
Bidder Eligibility
-
Service provider office located within Gujarat state
-
Compliance with payroll and statutory requirements (PF/ESIC) for deployed staff
-
Submission of DD-based EMD and relevant certificates
Tender Data
Bid Details
Quantity
9448
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
10-09-2026 13:00:00
Pre-Bid Venue
INDUSTRIAL TRAINING INSTITUTE UNJHA, AT & POST: AITHOR, NR. AITHOR GIDC, UNJHA-VISNAGAR ROAD, TA:UNJHA, DIST:MEHSANA, 384170
Delivery Details
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384170
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijaygiri Goswami | 384170,GOVT. INDUSTRIAL TRAINING INSTITUTE, UNJHA, NEAR- AITHOR G.I.D.C., UNJHA- VISNAGAR ROAD, AITHOR, TA - UNJHA, DI -MEHSANA | Mahesana | Gujarat | 384170 | 107 | - | Frequency in each cycle : 1 Number of working days in a month : 23 Number of cycles during Contract Period : 276 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9841958.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates demonstrating prior cleaning/ sanitation service experience
Financial statements (last 1-2 years) demonstrating financial stability
EMD document (DD or online payment receipt) and scanned proof
Technical bid documents and compliance certificates
OEM authorizations or certifications (if applicable)
Proof of office within Gujarat (state of consignee) with address
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for cleaning services tender in Mahesana Gujarat 2026?
To bid, submit GST, PAN, experience certificates, financials, and EMD via DD to VISNAGAR; upload all required certificates with signed terms; ensure the service office is in Gujarat and payroll compliance is demonstrated; adhere to 18% GST concession and 25% scope variation.
What documents are required for Gujarat cleaning tender submission 2026?
Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD/DD proof, technical compliance certificates, OEM authorizations if relevant, and evidence of a Gujarat-based service office.
What is the EMD and payment terms for the Gujarat cleaning bid?
EMD may be submitted via Account Payee DD payable at VISNAGAR; scanned copy uploaded and hardcopy delivered within 5 days of bid end/opening. Salaries must be paid by the contractor first, with claims reimbursement supported by statutory documents; no interest on delayed payments.
Which GST rate applies to this cleaning tender in Gujarat?
The tender provides an 18% concessional GST rate; eligibility for concession requires a certificate from the issuing authority after award; bidders must account for this rate in their financials and bid pricing.
What is the contract variation allowance for this cleaning service?
The buyer may increase or decrease contract quantity or duration by up to 25%; post-award, scope adjustments up to 25% are allowed with the service provider's consent for lumpsum-based contracts.
What are the delivery and documentation requirements for bid submission in Gujarat?
Submit the DD-based EMD, upload all required certifications, and provide documentary evidence of a Gujarat-based office; deliver the hardcopy within 5 days of bid end/opening; ensure signed terms and conditions are included in the bid package.
What happens if there is a delay in salary payments to staff for this tender?
If administrative delays occur, the agency must pay staff salaries up to the 7th of the next month; no additional interest or amounts are paid for delayed bill payments; ensure timely payroll compliance to avoid penalties.