Hindustan Petroleum Corporation Ltd Vehicle Hiring Tender Miraj Solapur Akola IRD 2026
Bid Publish Date
03-Sep-2026, 5:05 am
Bid End Date
14-Sep-2026, 2:00 pm
EMD
₹66,000
Location
Progress
Key Highlights
- • Brand/OEM/Grading requirements: HPCL formats; HPCL integrity pact and delisting declarations required
- • Technical standards/certifications: Not specified in specifications; ensure GST compliance and HPCL terms adherence
- • Special clauses: 25% quantity/duration variation allowed; lumpsum contract value with GST
- • Eligibility criteria: EMD ₹66,000; MSE status via GeM; GeM profile alignment
- • Warranty/AMC: Not specified in data; refer to tender document for service level expectations
- • Penalties/Performance bonds: Termination rights for non-delivery or breach; written notices for defects
- • Delivery requirements: Delivery period tied to each IRD location; consignee naming on bills
- • Delivery/Installation: Vehicle hiring scope; ensure timely deployment and replacement policy as per HPCL terms
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for HIRING OF VEHICLE at Miraj IRD, Solapur, and Akola IRD in 2026. The procurement is a lumpsum service contract including GST, with an EMD of ₹66,000. Bidders must quote the total lumpsum contract value for the entire period and upload a price break-up as per the tender format. The consignee details are indicative; ensure alignment with the tender document. Vendors must submit all required documents and comply with HPCL terms. A 25% contract quantity/duration variation is allowed, subject to approval. This opportunity requires careful price, delivery, and documentation management under HPCL guidelines to secure the contract.
Technical Specifications & Requirements
- No specific technical specs available; tender emphasizes service delivery scope and compliant pricing
- Lumpsum quotes including GST must be uploaded; price break-up sheet required in bid format
- Delivery/fulfillment discipline: timely performance to avoid contract termination per acceptance clauses
- Billing: bills raised in the name of the designated consignee; ensure GSTIN and supply location are correctly declared
- ATC/attachments: review tender attachments for scope, terms, and conditions; HPCL formats to be used
- MSE status: if applicable, ensure Udyam/enterprise status is reflected in GeM profile
- No BOQ items; focus on total contract value and delivery commitments
Terms, Conditions & Eligibility
- EMD: ₹66,000
- Price variation: up to 25% for quantity/duration (before contract issue; post-issue up to 25%)
- Delivery period & termination: non-compliance or delays may trigger contract termination; notices issued for material term breaches
- Documentation: GSTIN, GST rate, HSN declaration, HPCL integrity pact, delisting declaration, and OEM authorization as applicable
- Payment terms: price-inclusive lumpsum; bills in consignee name; GST compliance mandatory
- ATC/attachments: read tender docs for scope; upload price break-up sheet in the specified format
- MSE benefits: ensure correct MSE status in GeM profile for eligibility
- Legal framework: HPCL terms supersede bidders’ terms; use HPCL format documents only
Key Specifications
-
Vehicle hire scope: local transport services at HPCL IRD locations
-
EMD: ₹66,000
-
Estimated value: not specified
-
Delivery/location: Miraj IRD, Solapur IRD, Akola IRD
-
Contract type: lumpsum inclusive of GST
-
Variation clause: ±25% quantity/duration
Terms & Conditions
-
EMD of ₹66,000 required with bid submission
-
Lumpsum price bid including GST must be uploaded with break-up
-
Delivery timeline and termination rights defined in HPCL terms
Important Clauses
Payment Terms
Lumpsum payments inclusive of GST; bills in consignee name; GSTN and declaration documents required
Delivery Schedule
Delivery/fulfillment period aligned to internal HPCL IRD requirements; termination rights for delays
Penalties/Liquidated Damages
Contract termination possible for material term breaches; notices issued for non-delivery or delays
Bidder Eligibility
-
EMD of ₹66,000 furnished
-
GST registration and GSTIN validity for supply location
-
Experience certificates in vehicle hiring services
-
GeM profile updated with MSE status (if applicable)
Tender Data
Bid Details
Quantity
3
Similar Category
Monthly Basis Cab & Taxi Hiring Services Monthly Basis Cab & Taxi Hiring Services Monthly Basis Cab & Taxi Hiring Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - HIRING OF VEHICLE AT MIRAJ IRD , Custom Bid for Services - HIRING OF VEHICLE AT SOLAPUR , Custom Bid for Services - HIRING OF VEHICLE AT AKOLA IRD
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sangli
Delivery Pincodes
416303
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sarthak Dilip Lad | 416303,HPCL, MIRAJ IRD (HAZARWADI), A/P : BHILWADI RAILWAY STATION, TALUKA: PALUS, DIST: Sangli - 416303 | Sangli | Maharashtra | 416303 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 14
GeM-Bidding-9823866.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate and GSTIN of supply location
PAN card and financial statements
Experience certificates in vehicle hiring services
EMD payment proof (₹66,000)
Technical bid documents and price bid with lump-sum quotes
OEM authorizations or vendor declarations as applicable
HPCL integrity pact and delisting declaration
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HPCL vehicle hiring tender in Maharashtra 2026?
Bidders must submit a lumpsum price bid including GST, along with an itemized price break-up sheet in the format specified in the tender. Include EMD ₹66,000, GSTIN, GeM profile details, and HPCL integrity pact. Ensure delivery commitments across Miraj, Solapur, and Akola IRD locations.
What documents are required for HPCL vehicle hire submission in 2026?
Required documents include GST registration and GSTIN, PAN card, financial statements, experience certificates in vehicle hiring, EMD proof of ₹66,000, technical bid documents, OEM authorizations if applicable, and HPCL delisting and integrity pact declarations. Upload the price break-up as required.
What are the delivery terms for HPCL vehicle procurement in Maharashtra?
Delivery terms reference HPCL terms; ensure timely fulfilment across Miraj IRD, Solapur IRD, and Akola IRD. Delays may trigger contract termination with written notices. The contract allows a ±25% variation in quantity or duration before contract issuance and up to 25% after issuance.
What is the EMD for the HPCL vehicle hire bid in 2026?
The EMD amount is ₹66,000. Submit proof of payment with the bid; ensure the EMD is in the form accepted by HPCL GeM procurement and linked to the entity submitting the bid.
Which payments terms apply to HPCL vehicle service contract 2026?
Bids must reflect the lumpsum value inclusive of GST; payments are made as per HPCL terms, with bills issued in the consignee’s name and GST compliance criteria satisfied before payment processing.
What should bidders know about the 25% variation clause?
The buyer may increase or decrease contract quantity or duration by up to 25% before contract issuance and up to 25% after issue. Service providers must accept revised scope under the revised contract terms.