Jammu & Kashmir State Rural Livelihoods Mission IT Equipment Tender Srinagar 2025 - ISI/AAA compliant Laptops UPS MFM
Bid Publish Date
13-Dec-2025, 2:50 pm
Bid End Date
03-Jan-2026, 3:00 pm
EMD
₹4,00,000
Location
Progress
RAKey Highlights
- • Exact EMD amount: ₹400,000 requiring payment documentation
- • Option clause allows 0-25% quantity increase and 0-25% during currency at contracted rates
- • Scope includes Supply, Installation, Testing and Commissioning (SITC)
- • Data sheets for each product must be uploaded and available on OEM websites
- • Turnover criteria apply to bidders and OEM; 3-year average turnover required
- • OEM turnover requirement applies in bunch bids with highest bid value
- • ATC clause hints at warranty terms and potential penalties
Tender Overview
Jammu and Kashmir State Rural Livelihoods Mission (Rural Development and Panchayats Department, J&K) seeks supply, installation, testing and commissioning of multiple IT categories—All-in-One PC (V2), Entry/Mid Level Laptop, High End Laptop, Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2)—for SRINAGAR, J&K. The bid requires an EMD of ₹400,000 and offers a flexible quantity option of ± up to 25%, with extension within contracted rates. The vendor must provide scope-inclusive pricing and ensure delivery as per contract terms, with data sheets from OEMs uploaded. No BOQ items are listed, and the procurement emphasizes OEM turnover compliance alongside bidder turnover. Unique requirement includes data sheets on OEM site and potential warranty considerations aligned with ATC terms. The project aims to equip district deployment with reliable IT equipment under a structured SITC framework, ensuring timely installation and commissioning.
Technical Specifications & Requirements
- Categories covered: All-in-One PC (V2), Entry/Mid Level Laptop, High End Laptop, Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2).
- Scope: Supply, Installation, Testing and Commissioning of goods.
- Delivery flexibility: Option to increase quantity up to 25% during contract; delivery extension calculations: (additional/original) × original days, min 30 days.
- Documentation: Upload data sheet for each product; must be available on OEM website.
- Turnover criteria: Not specified in the tender excerpt; data required to demonstrate minimum average annual financial turnover is to be provided via audited statements or CA certificate.
- EMD: ₹400,000.
- ATC considerations: Warranty and service terms to be confirmed; reference to data sheets and OEM authorizations.
- No BOQ items listed.
Terms, Conditions & Eligibility
- EMD: ₹400,000; submit as per bid guidelines.
- Turnover criteria: Minimum average annual turnover for bidders and OEMs over the last 3 years, ending 31st March, with documentary proof (audited balance sheets or CA certificate).
- Scope clause: Bid price must cover all costs for SITC, including installation/testing/commissioning.
- Delivery terms: Delivery period starts from order date; extended delivery time mechanics apply under option clause.
- Data sheets: Upload product data sheets for each item; must be accessible on OEM sites.
- Warranty/ATC: Warranty terms and penalties to be specified in ATC; bidders should verify expectations.
- Eligibility: OEM turnover criterion applicable in case of bunch bids; primary product OEM with highest bid value required to meet turnover threshold.
- Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid materials to be submitted with the bid.
Key Specifications
-
IT equipment categories: All-in-One PC (V2), Entry/Mid Level Laptop, High End Laptop, MFM (V2), Line Interactive UPS with AVR (V2)
-
Scope: Supply, Installation, Testing and Commissioning (SITC)
-
EMD: ₹400,000
-
Delivery flexibility: up to 25% quantity increase; minimum 30 days additional delivery time if extended
-
Documentation: Data sheets for each product must be uploaded; OEM site reference required
Terms & Conditions
-
Delivery quantity can vary by up to 25% during contract at contracted rates
-
SITC scope must be included in bid price; delivery start from order date
-
Rigid EMD and turnover verification with audited financial statements or CA certificate
Important Clauses
Payment Terms
EMD of ₹400,000; scope price inclusive of SITC; payment terms to be detailed in ATC
Delivery Schedule
Delivery starts on order date; option for up to 25% increased quantity; extended period min 30 days
Penalties/Liquidated Damages
Penalties to be defined in ATC; potential warranty/AMCs not detailed in available data
Bidder Eligibility
-
3-year average turnover requirement for bidders (financial stability)
-
OEM turnover criterion for the primary product category in bunch bids
-
Data sheet availability and OEM website posting as a prerequisite
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Aanchal Sales Under PMA | Make : hp Model : HP ProStudio G1i U7 265 Win11P 3211 23.8" | 31-12-2025 22:00:38 | |
| 2 | AGM SALES CORPORATION Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 03-01-2026 14:57:47 | |
| 3 | K S Enterprises Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 03-01-2026 14:07:14 | |
| 4 | PARAMOUNT IT SERVICES Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 01-01-2026 13:41:50 | |
| 5 | QUANTUM TECHNOLOGIES Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 03-01-2026 14:54:15 | |
| 6 | SATLUJ DOCUMENT COMPANY Under PMA | Make : hp Model : HP ProStudio G1i U7 265 Win11P 3211 23.8" | 01-01-2026 11:45:56 | |
| 7 | Smart Edge Techno Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 01-01-2026 17:52:43 | |
| 8 | UNIVERSAL ENGINEERS Under PMA | Make : hp Model : HP ProStudio G1i U7 265 Win11P 3211 23.8" | 02-01-2026 13:09:58 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | K S Enterprises Under PMA Winner | ₹1,98,81,260 | Item Categories : All in One PC (V2),Entry and Mid Level Laptop - Notebook,Entry and Mid Level Laptop - Notebook,High |
| L2 | Smart Edge Techno Under PMA | ₹1,99,01,212 | Item Categories : All in One PC (V2),Entry and Mid Level Laptop - Notebook,Entry and Mid Level Laptop - Notebook,High |
| L3 | SATLUJ DOCUMENT COMPANY Under PMA | ₹1,99,21,364 | Item Categories : All in One PC (V2),Entry and Mid Level Laptop - Notebook,Entry and Mid Level Laptop - Notebook,High |
🎉 L1 Winner
K S Enterprises Under PMA
Final Price: ₹1,98,81,260
Reverse Auction Schedule
Start
28-Apr-2026, 3:00 pm
End
29-Apr-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
269
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
55
OEM Avg. Turnover
440
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8669366.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/CAC certificate showing 3-year turnover
Data sheets for each product (uploaded; must be on OEM website)
OEM authorization/license (for each item, if applicable)
Experience certificates for similar SITC deployments
Bid price including all cost components (SITC) as per scope
Any additional documents requested under ATC
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the IT equipment tender in Srinagar?
Bidders should prepare the SITC price, attach EMD ₹400,000, upload OEM-supplied data sheets, provide 3-year turnover proof (audited statements or CA certificate), and include OEM authorizations. Ensure data sheets exist on the OEM site and comply with the option clause for quantity adjustments up to 25%.
What documents are required for JKSRLM IT tender submission 2025?
Submit GST, PAN, audited financials or CA certificate showing 3-year turnover, product data sheets (per item, available on OEM site), OEM authorization letters, experience certificates, and complete SITC pricing. Include documentation for bid validity and any ATC-specified warranties.
What is the EMD amount for this procurement in J&K?
The EMD is ₹400,000. Provide payment evidence as per tender guidelines, typically via bank guarantee or online payment. Ensure EMD is valid through bid submission and any extension periods if required by ATC.
What are the delivery terms and quantity variation rules?
Delivery can be increased by up to 25% of bid quantity at contracted rates. If extended, the extra time is computed as (additional/original) × original delivery period, with a minimum of 30 days; extension may be applied to match demand while maintaining rates.
What products are covered under this Srinagar tender 2025?
The procurement covers All-in-One PC (V2), Entry and Mid Level Laptop, High End Laptop, Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2). Bid prices must include SITC for all listed categories and data sheets per item.
Which turnover criteria apply to bidders and OEMs for this tender?
Bidders must meet the minimum average annual turnover over the last three years ending 31st March; OEM turnover must also meet the specified threshold. If a bidder is under 3 years old, turnover is measured on completed years post-incorporation with audited or CA-certified evidence.
Where should data sheets for each product be available?
Data sheets must be uploaded with the bid and must be available on the OEM website. This ensures compatibility with procurement requirements and supports verification of technical specifications and warranty terms.
What is the scope of supply for this procurement?
The scope includes Supply, Installation, Testing and Commissioning (SITC) of All-in-One PC, laptops, MFM, and UPS with AVR. The bidder must price all charges under SITC and ensure successful commissioning and acceptance testing at designated sites.