East Central Railway Laundry Service Tender Hajipur Bihar - Healthcare Laundry Service, EMD ₹16310, 2026
Bid Publish Date
25-Oct-2026, 10:26 am
Bid End Date
05-Nov-2026, 11:00 am
EMD
₹16,310
Value
₹8,15,154
Location
Progress
Key Highlights
- • Must submit EMD via DD or Fixed Deposit Receipt in favor of FA AND CAO/ECR/HAJIPUR with scanned proof and hard copy within 5 days
- • Service category explicitly railway healthcare laundry; no BOQ items listed
- • Eligibility requires 3-year track record with a single contract worth at least 35% of advertised value
- • Railways/Central/State Govt./PSU experience only; private entities not accepted
- • 25% contract quantity/duration variation permitted before/after award with bidder consent
- • Notarized Annexure-A affidavit is mandatory for bid validity
Tender Overview
East Central Railway invites bids for a Laundry Service focused on Healthcare applications, with an estimated contract value of ₹8,15,154 and an EMD of ₹16,310. The procurement location is not disclosed in the data, but the related ATC references Hajipur, aligning with East Central Railway operations. The tender includes a 25% contract quantity/duration variation clause, enabling scope adjustments at the time of issuing the contract. Bidders should be prepared for lump-sum service parameters and delivery expectations after award. This opportunity targets government railway healthcare support services, with emphasis on compliance, timely invoicing, and robust service delivery.
Technical Specifications & Requirements
- Category: Laundry Service for healthcare purposes under railway operations; no BOQ items are listed.
- Estimated Value: ₹8,15,154; EMD: ₹16,310; payment terms to be specified in the final contract.
- EMD/BD Submission Options: EMD may be provided via DD in favour of FA AND CAO/ECR/HAJIPUR or Fixed Deposit Receipt; scanned proof required with bid and hard copy delivery within 5 days of bid end/opening.
- ATC/Certificates: Mandatory certificates required as per ATC; notarized affidavit (Annexure-A) must accompany bid.
- Experience: Last three financial years must show completion of at least one contract of 35% of advertised value, with current year progress eligible if bills/windows meet 35% threshold. Railways/Central/State Govt./PSU experience only.
- Delivery & Scope: Noted as a service contract; 25% scope adjustment permitted before and after award with consent from bidder.
Terms, Conditions & Eligibility
- EMD/Payment Terms: EMD options include DD or FDR with pledge conditions; provide scanned proof and deliver hard copy within 5 days post bid end/opening.
- Eligibility: Must have completed a single service contract of at least 35% of advertised value in the last three financial years; ongoing contracts with payments totaling 35% of bid value are acceptable.
- Financial Standing: No liquidation or bankruptcy; bidder must submit an undertaking to this effect.
- Notarized Affidavit: Mandatory Annexure-A affidavit; without it, bid may be rejected.
- ATC Compliance: All bidder submissions must include required certificates; non-submission may lead to rejection.
Key Specifications
-
Laundry service for healthcare purposes under East Central Railway
-
Estimated contract value: ₹8,15,154; EMD: ₹16,310
-
EMD submission options: DD or FDR in favor of FA AND CAO/ECR/HAJIPUR
-
No BOQ items available; ATC certificates required
-
Experience criterion: 3 financial years with 35% of advertised value in one contract
Terms & Conditions
-
25% variation in contract quantity or duration allowed at issue; post-issue increase up to 25%
-
Mandatory notarized Annexure-A affidavit; failure leads to rejection
-
Bid must include EMD via DD/FDR with scanned proof and hard copy within 5 days
Important Clauses
Payment Terms
EMD submission via DD or FDR; payment terms to be defined in contract; hard copy proof required within 5 days.
Delivery Schedule
Service contract delivery timelines to be specified post-award; 25% scope adjustment allowed with consent.
Penalties/Liquidated Damages
Not specified in provided data; penalties to be defined in ATC/contract.
Bidder Eligibility
-
Completion of a single healthcare laundry service for at least 35% of advertised value in last 3 financial years
-
Current year ongoing contracts satisfying 35% value criterion
-
Railways/Central/State Govt./PSU experience only; private entities not accepted
Tender Data
Bid Details
Quantity
3172
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Laundry Service - Healthcare purpose
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Saran
Delivery Pincodes
841101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rashmi Kant | 841101,Office of DRM East Central Railway,Sonpur- 841101, SARAN, 841101 | Saran | Bihar | 841101 | 3172 | - | Number of months within contract period : 36 |
Authority Records
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Documents 5
GeM-Bidding-10074905.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates from Railways/Central/State Govt./PSU
Financial statements for last 3 years
EMD submission document (DD or FDR) and scanned proof
Technical bid documents and certification copies
OEM authorizations (if applicable)
Notarized Annexure-A affidavit
Frequently Asked Questions
How to bid for East Central Railway laundry service tender in Hajipur 2026?
Bidders must submit GST, PAN, Railways/PSU experience certificates, financials, and EMD via DD or FDR with scanned proof, plus notarized Annexure-A. Ensure 35% of advertised value completed in a single prior contract and 3-year track record; include ATC-compliant certificates.
What documents are required for railway healthcare laundry procurement in 2026?
Required documents include GST certificate, PAN, experience certificates from Railways/PSU, last 3-year financial statements, EMD submission proof (DD/FDR), technical bid, OEM authorizations if applicable, and notarized Annexure-A affidavit; ensure hard copies reach within 5 days of bid end/opening.
What is the estimated value and EMD for the railway laundry tender in Hajipur?
The estimated contract value is ₹8,15,154 and the EMD is ₹16,310. EMD via DD or FDR in favor of FA AND CAO/ECR/HAJIPUR; submit scanned proof and deliver hard copy within 5 days after bid end/opening.
What eligibility criteria must bidders meet for the East Central Railway tender?
Bidders must have completed a single healthcare laundry contract worth at least 35% of advertised value in the last three financial years, possess Railways/ Govt/ PSU experience, and provide a notary Annexure-A affidavit; companies under liquidation are disqualified.
What is the contract quantity variation policy for this tender?
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue; after issue, increases remain capped at 25% with bidder consent; scope expansion for lump-sum work allowed with service provider consent.
What are the key payment terms and delivery expectations for this bid?
Payment terms will be defined in the contract; EMD must be submitted with bid. Delivery expectations relate to service delivery milestones post-award; ensure compliance with ATC and all certificates; keep 5-day hard copy submission window.
Where can bidders find the notarized affidavit requirement for this tender?
The tender requires a notarized Annexure-A affidavit to accompany the bid; without it, the bid will be rejected per ATC; ensure the affidavit is properly notarized and attached during submission.
Which experience categories are considered valid for eligibility validation?
Valid experience comes from Railways/Central/State Govt./PSU contracts only; private firms or individuals aren’t accepted; the eligible contract must meet the 35% value criterion within the last three financial years.