Bharat Petroleum Corporation Ltd DG Set Tender Malda West Bengal 500KVA 250KVA 125KVA 2026
Bid Publish Date
31-Aug-2026, 9:59 pm
Bid End Date
21-Sep-2026, 9:00 am
Location
Progress
Key Highlights
- • DG set capacities specified: 500 KVA, 250 KVA, 125 KVA for BPCL Malda Depot
- • Option clause allows ±25% quantity increase during contract; extended delivery period rules apply
- • Imported DG sets require OEM or authorized seller with registered Indian office for after-sales service
- • Scope includes supply, installation, testing, commissioning and operator training plus statutory clearances
- • Delivery timing tied to original delivery order; minimum 30 days extension for added quantity
- • No BOQ items listed; implies bundled procurement with consolidated pricing
- • ATC document referenced by buyer; ensure compliance with organization-specific terms
- • Location: Malda, West Bengal; depot address 732101; ensure local logistics readiness
Tender Overview
Organization: Bharat Petroleum Corporation Ltd. This tender seeks the supply, installation and commissioning of DG sets at the BPCL Malda Depot, covering capacities of 500 KVA, 250 KVA and 125 KVA. The procurement scope includes supply, installation, testing, commissioning, training of operators and providing any necessary statutory clearances. The location is Malda, West Bengal 732101. The bid allows quantity adjustments up to 25% of bid quantity during contract execution, with delivery timelines linked to the original delivery period and a minimum 30-day extension rule. No BOQ items are listed, indicating a consolidated procurement package.
Technical Specifications & Requirements
- Product/Service: DG sets (500 KVA, 250 KVA, 125 KVA) for BPCL Malda Depot
- Scope: Supply, installation, testing, commissioning, operator training, statutory clearances
- OEM/Import Rule: Imported products require an Indian-registered office for after-sales service by the OEM or authorized seller; certificate to be submitted
- Delivery/Flexibility: Option to increase quantity up to 25% of contracted quantity; delivery period aligned to last original delivery order; extended period mechanics with minimum 30 days
- Delivery Location: BPCL Malda Depot, Malda, West Bengal
- BOQ: No items listed, indicating a bundled procurement
- ATC/ATB: ATC document referenced; bidders must review for any organization-specific terms
Terms, Conditions & Eligibility
- Delivery commitment: Delivery period tied to original order with possible extension as per option clause
- EMD/Payment: Details not specified in the available data; vendors should seek confirmation from the tender office
- Experience/Turnover: No explicit numeric thresholds stated; rely on standard BPCL supplier eligibility checks
- OEM Authorization: Mandatory for imported DG sets; must demonstrate India-based after-sales support
- Scope of supply: Bid price must cover supply, installation, testing, commissioning and operator training plus statutory clearances
- Documentation: Submit OEM authorization and proof of Indian service capability; follow ATC requirements
- Compliance: Vendors must comply with all buyer-added terms, including the 25% quantity option and delivery rules
Key Specifications
-
DG sets: 500 KVA, 250 KVA, 125 KVA
-
Scope: supply, installation, testing, commissioning, operator training
-
Statutory clearances: as required by local regulations
-
OEM requirement: registered Indian office for after-sales service for imported products
-
Delivery: variable per option clause with minimum 30 days extension
-
No BOQ items listed; consolidated procurement
Terms & Conditions
-
25% quantity variation allowed during contract execution
-
Imported DG sets require OEM or authorized seller with Indian registered office
-
Scope includes training of operators and statutory clearances
Important Clauses
Payment Terms
Details not provided in data; bidders should verify terms in ATC document
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; review ATC for LD terms
Bidder Eligibility
-
Demonstrated experience in supply and installation of DG sets (500/250/125 KVA) for large depots
-
Financial capability evidenced by three-year financial statements
-
OEM authorization or evidence of Indian after-sales service capability for imported DG sets
Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SUPPLY, INSTALLATION & COMMISSIONING OF DG SETS (500 KVA, 250 KVA & 125 KVA) AT BPCL MALDA DEPOT
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
122
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732142
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arpan Majhi | 732142,MALDA DEPOT, NEAR MALDA COURT RAILWAY STATION, MALDA | Maldah | West Bengal | 732142 | 3 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9828011.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar DG set supply/installation
Financial statements equivalent to last three years
EMD submission documentation (amount not specified in data; confirm exact value)
Technical bid documents demonstrating DG set capabilities
OEM authorization or authorized seller certificate confirming Indian after-sales support
Any OEM registries or registrations demonstrating meeting Indian service requirements
Proof of registration for imports (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for BPCL Malda DG set tender 2026 with 500/250/125 KVA?
To bid, confirm the BPCL Malda depot scope includes supply, installation, testing, commissioning and operator training. Ensure OEM authorization for imported sets and provide evidence of an Indian registered office for after-sales service. Prepare GST, PAN, financials, and experience certificates, plus EMD documentation and ATC-compliant technical bids.
What documents are required for BPCL DG set procurement in West Bengal?
Required documents include GST registration, PAN, three years of financial statements, experience certificates for DG set projects, OEM authorization or authorized seller proof, EMD submission details, and technical bid documents showing capability for supply, installation and commissioning at Malda Depot.
What are the delivery terms for BPCL Malda DG sets bid 2026?
Delivery terms follow the original delivery order date with an option to increase quantity up to 25%. If extended, the additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. Exact delivery timeline will be per contract order.
What OEM requirements exist for imported DG sets in this tender?
Imported DG sets must have an OEM or authorized seller with a registered Indian office to provide after-sales service. A certificate confirming this requirement must be submitted as part of the bid, along with OEM authorization documents.
What scope of supply is included in the BPCL DG set bid?
Bid scope includes supply, installation, testing, commissioning of DG sets, operator training, and providing any statutory clearances required by regulatory authorities for Malda Depot.
Which capacities of DG sets are specified for the BPCL Malda tender?
Capacities specified are 500 KVA, 250 KVA, and 125 KVA. Bidders should ensure compatibility with BPCL Malda depot electrical systems and provide testing and commissioning for all three units.
What are the eligibility criteria for BPCL Malda DG set suppliers?
Eligibility includes proven experience on similar DG set supply/installation projects, valid GST and PAN, robust financials, and OEM authorization or evidence of Indian after-sales service capability for imported sets, as required by the ATC.
How to prepare for statutory clearances in BPCL Malda DG set project?
Prepare a plan addressing local regulatory approvals, environmental and safety clearances, and coordinate with BPCL for any site-specific compliance. Ensure training is provided for operators to meet statutory norms and BPCL requirements.