South Eastern Railway AIO PC & MFP Tender 2026: IS 550/Windows 11 Pro, 3-Year Onsite Warranty
Bid Publish Date
17-Oct-2026, 1:21 am
Bid End Date
27-Oct-2026, 9:00 am
Value
₹5,20,000
Progress
Key Highlights
- • OEM authorization (MAF) mandatory for AIO PC and printer
- • 3-year onsite warranty requirement for AIO PC
- • Isolated ATC clauses requiring datasheet availability from OEM site
- • Delivery time extension rules tied to original/extended delivery periods
- • 25% quantity variation rights during and after order placement
- • Hardware TPM 2.0, 16 GB DDR5 RAM, 512 GB NVMe storage
- • Windows 11 Pro preloaded with BIOS-embedded product keys
Tender Overview
South Eastern Railway (Indian Railways) invites bids for All in One PC (AIO PC) v2 and A4/Legal Size Multifunction Printer (MFP) as part of its ICT infrastructure upgrade. Estimated value: ₹520,000. Item scope covers high-end AIO PCs with Intel/AMD equivalent processors, 16 GB DDR5 RAM, 512GB NVMe storage, Windows 11 Pro, 24.8-inch display, and robust networking (Wi-Fi 6E, Bluetooth 5.3) with multiple USB/HDMI ports. Unique ATC requirements include OEM authorization certificates, 3-year onsite warranty, and potential on-site testing at the vendor’s cost. Delivery is subject to quantity option clauses up to 25% from ordered quantities. This tender targets vendors capable of supplying compliant, BOM-specific configurations with OEM-backed datasheets and BIOS-embedded keys. Location details are implied within the South Eastern Railway jurisdiction. The tender emphasizes clause-wise compliance and post-delivery testing (ERTL or equivalent).
Technical Specifications & Requirements
- Product category: All in One PC (V2); Printer (A4/Legal MFP)
- ATC for AIO PC: Processor – i3/Ryzen3 Intel/AMD or equivalent; Internal storage – 512GB NVMe M.2 SSD; Generation – 14th or higher; OS – Windows 11 Pro preloaded with BIOS-embedded keys; RAM – 16 GB DDR5; Display – 24.8 inches; Networking – 10/100/1000 Ethernet + 2x2 Wi-Fi 6E + Bluetooth 5.3; Ports – at least 6 USB ports with specified Type C and Type A variants; Expansion – M.2 NVMe (1 WiFi, 1 SSD); Security – Hardware TPM 2.0; Warranty – 3 years onsite; OEM authorization mandatory; Datasheet must be on OEM site; 2 DIMMs with one populated to 16 GB; Testing rights available (ERTL or equivalent).
- ATC for PRINTER: OEM Authorization (MAF) required; detailed printer specs align with A4/Legal MFP capabilities.
- Delivery/Testing: Extended delivery period computations with minimum 30 days; supplier undertakes post-delivery testing costs if tests fail.
- BOQ: No items listed; quantity flexibility allowed under clause 1.
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated; bid requires compliance with option clause for quantity adjustments up to 25%; testing costs borne by seller if failed.
- Experience/Certification: Mandatory OEM authorization (MAF); datasheet availability on OEM website; clause-wise technical compliance; 3-year onsite warranty; accepted equivalent configurations permitted.
- Delivery & Payment: Delivery period linked to original and extended timelines; payment terms not specified; acceptance subject to testing by SE Railway or lab.
- Documentation: Tender-specific OEM certificates; warranty commitments; security/TPM requirements; proof of BIOS-embedded keys; technical compliance documentation.
- Penalties: Costs borne by seller for failing post-delivery tests; potential contract extension within original delivery window.
Key Specifications
-
AIO PC: 14th generation or higher, i3/Ryzen3 equivalent, 16 GB DDR5 RAM, 512 GB NVMe M.2 SSD, 24.8" display, Windows 11 Pro preloaded, TPM 2.0
-
Networking: Ethernet 10/100/1000, Wi-Fi 6E + Bluetooth 5.3
-
Ports: minimum 6 USB, Type-C with 7.5W charging, HDMI/DisplayPort, SD reader
-
Expansion: M.2 NVMe slots for WiFi and storage
-
Warranty: onsite 3 years
-
Printer: OEM Authorization mandatory; ATC applies
Terms & Conditions
-
Quantity may vary by up to 25% at contract placement and during currency
-
OEM authorization certificates are mandatory for compliance
-
3-year onsite warranty is required for AIO PC
Important Clauses
Payment Terms
No explicit payment terms specified; subject to contract and delivery acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
Costs borne by seller if material fails post-delivery testing; undertaking required
Bidder Eligibility
-
Must hold OEM authorization certificate (MAF) for AIO PC and MFP
-
Experience in supplying government ICT hardware with BIOS-embedded keys
-
Financial stability documentation and GST registration
Tender Data
Bid Details
Quantity
5
Category
All in One PC (V2)
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700043
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nongmaithem Sanayaima Singh | 700043,11, Garden Reach Road, SE Railway, Kolkata | Kolkata | West Bengal | 700043 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10050135.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) details
OEM authorization certificate (MAF) for AIO PC and MFP
Technical compliance certificate and datasheet from OEM website
Experience certificates of similar ICT deployments
Financial statements / solvency documents
Embedded BIOS keys proof and TPM 2.0 validation
Delivery and installation plan with testing framework
Frequently Asked Questions
How to bid for AIO PC and MFP tender in South Eastern Railway 2026
Bidders must submit OEM authorization (MAF) for both AIO PC and MFP, provide datasheets from the OEM site, and demonstrate BIOS-embedded Windows 11 Pro keys. Include 3-year onsite warranty proof, TPM 2.0 validation, and 16 GB RAM with 512 GB NVMe storage. Ensure 25% quantity flexibility and testing cost coverage.
What documents are required for South Eastern Railway procurement 2026
Required documents include GST certificate, PAN, OEM authorization, technical compliance certificates with OEM datasheets, experience certificates, financial statements, and proof of BIOS-embedded Windows 11 Pro keys. Also include delivery plan and post-delivery testing arrangements.
What are the key technical specifications for AIO PC tender 2026
Key specs include 14th generation or higher processor, 16 GB DDR5 RAM, 512 GB NVMe M.2 SSD, 24.8 inch display, Windows 11 Pro preloaded, TPM 2.0, Ethernet plus Wi-Fi 6E, Bluetooth 5.3, and multiple USB ports with Type-C and 7.5W charging. OEM datasheet required.
When is the delivery deadline for South Eastern Railway ICT bid
The delivery timeline starts from the last date of the original delivery order with an option to extend; the extended time uses a formula and has a minimum 30 days. Exact dates are provided in the contract by the Purchaser at award.
What are the EMD and payment terms for this tender
EMD details are not explicitly stated in the available data; however, bidders should anticipate standard EMD requirements per railway tenders and ensure performance security. Payment terms are not specified; acceptance depends on delivery and testing outcomes.
What standards or certifications must be met for AIO PC
Mandatory OEM authorization (MAF) with tender-specific certification; BIOS-embedded Windows 11 Pro keys; TPM 2.0; datasheet available on OEM site; equivalent configurations allowed if functionally identical; 3-year onsite warranty.