Personnel And Administrative Reforms Department Kerala A3 Size Multifunction Printer Tender Kozhikode 2026
Progress
Tender Overview
Organization: Personnel And Administrative Reforms Department (official Languages) Kerala. Product: A3 Size Multifunction Printer (MFP), Category Q2. Location: KOZHIKODE, KERALA - 673001, delivery at regional centre near medical college, Kozhikode. Scope: supply, installation, testing, commissioning, operator training and statutory clearances if any. Delivery: when order placed; option clause allows ±25% quantity changes at contracted rates. Context: no BOQ items listed; procurement focuses on MFP capability with on-site deployment.
Technical Specifications & Requirements
- Product/service: A3 Size Multifunction Printer (MFP) (Q2).
- Scope: Supply, Installation & Commissioning (SIC) including training of operators.
- Delivery address: regional centre near medical college, Kozhikode, Kerala.
- Option clause: Purchaser may increase/decrease quantity up to 25% during contract and extended period; additional time formula: (increase/original) × original delivery period, minimum 30 days.
- Notes: All cost components included in bid price; statutory clearances, if any, to be provided.
Terms, Conditions & Eligibility
- Delivery & Installation: At regional centre, Kozhikode.
- Scope of supply: Includes training of operators; all costs included in bid price.
- ATC: Buyer may adjust quantities by ±25% during and after original order.
- Documentation: Bid must cover installation, testing, commissioning, and any required statutory clearances.
- Compliance: Bidder must adhere to the ATC document linked by the buyer.
Key Specifications
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Product/service names and categories: A3 Size Multifunction Printer (MFP) - Q2
-
Quantities/values: Not specified in BOQ; scope includes SIC and training
-
EMD/estimated value: Not specified
-
Delivery/installation: Kozhikode regional centre near medical college
-
Quality/standards: Not specified; ensure ISI/ISO not required by data
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Experience: Demonstrated capability for MFP supply, installation and training
Terms & Conditions
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Delivery window begins after original delivery order date; option extends delivery per formula
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Scope includes supply, installation, testing, commissioning and operator training
-
All costs must be included in the bid price; statutory clearances if any
Important Clauses
Payment Terms
Not specified in data; bidders should await ATC document for payment terms and schedule
Delivery Schedule
Delivery period tied to original delivery order; additional time calculated as (increased quantity/original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; ATC may include LD terms in the final tender document
Bidder Eligibility
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Experience in supply and installation of A3/MFP devices
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Ability to provide operator training and on-site commissioning
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Compliance with regional procurement terms for Kerala
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
2 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kozhikode
Delivery Pincodes
673008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Savithri. N | 673008,INSTITUTE OF MANAGEMENT IN GOVERNMENT Regional Centre Medical College PO KOZHIKODE - 673 008 | Kozhikode | Kerala | 673008 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9859142.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP deployments
Financial statements for last 2-3 years
EMD/Security deposit proof (as applicable)
Technical bid documents showing compliance with MFP scope
OEM authorizations or dealer/partner certificates
Any statutory clearance certificates if required
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for A3 size MFP tender in Kozhikode Kerala 2026
Bidders must submit GST, PAN, experience certificates, financials, and OEM authorizations. The bid covers supply, installation, testing, commissioning, and operator training. Ensure compliance with the ATC quantity variation clause of ±25% and provide on-site delivery at the Kozhikode regional centre near medical college.
What documents are required for Kerala printer procurement bid 2026
Required documents include GST certificate, PAN, 2-3 years financial statements, experience certificates for similar MFP projects, OEM authorization, and technical bid confirming installation and training capabilities; ensure bid package includes statutory clearances if applicable.
What are the delivery terms for the Kozhikode MFP tender
Delivery commences from the last date of the original delivery order. If quantity increases by up to 25%, extra time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What qualifications are needed for the MFP supplier in Kerala
Suppliers must demonstrate prior experience with A3/MFP deployments, provide operator training capability, and comply with Kerala procurement conditions; OEM authorizations should be included to prove product legitimacy and after-sales support.
What is included in the scope of supply for the printer bid
Scope includes supply of the A3 MFP, installation, testing, commissioning, operator training, and providing any required statutory clearances; all costs to be included in the bid price.
How to understand the 25% quantity option in this tender
The purchaser may increase or decrease bid quantity by up to 25% at contract signing and during the currency of the contract; follow the ATC document for exact calculation and delivery adjustments.
When is the delivery deadline for the Kozhikode printer tender
The base delivery period is defined in the original order; any extension due to quantity variation will follow the formula with a minimum 30 days; final dates depend on the order and ATC terms.
What are the payment terms for the Kerala MFP procurement
Payment terms are not detailed in the provided data; bidders should refer to the ATC document for exact terms, including schedule, milestones, and any advance or milestone payments.