State Institute Of Rural Development Desktop Computers & Line Interactive UPS Tender Kanchipuram Tamil Nadu 2026
Bid Publish Date
07-Sep-2026, 7:06 pm
Bid End Date
17-Sep-2026, 8:00 pm
Location
Progress
Key Highlights
- • Manufacturer Authorization required for non-OEM bidders; include OEM details and contact
- • Option clause allows ±25% quantity variation at award and during contract
- • OEM turnover criteria must be met; highest bid category OEM requirement in multi-item bids
- • Dedicated toll-free service contact expected for post-sale support
- • Delivery timeline calculations may extend up to original period with minimum 30 days for increased quantity
- • No BOQ items available; bidders must assume basic ICT hardware specifications and standard compliance
- • Turnover documentation (audited balances or CA/Cost Accountant certificate) required for eligibility
Tender Overview
The State Institute Of Rural Development in KANCHIPURAM, TAMIL NADU invites bids for Entry and Mid Level Desktop Computers (Q2) and Line Interactive UPS with AVR (V2). Although exact quantities and value are not disclosed, the tender enforces a flexible quantity clause allowing a ±25% adjustment at contract award and during the contract term. Bidders must provide turnover documentation and OEM authorization as part of eligibility. This procurement targets standard, reliable ICT infrastructure for rural development programs, with emphasis on manufacturer-backed support and compliant supply. The tender emphasizes vendor capability to scale delivery in line with option clauses, and requires formal turnover proofs and OEM partnership evidence to qualify.
Key Specifications
-
Product/service names: Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR
-
Quantities: not disclosed; quantity flexibility up to 25%
-
EMD/Estimated value: not specified
-
Experience requirements: turnover evidence and OEM authorization
-
Quality/standards: no explicit IS/ISO numbers provided
-
Delivery/installation: governed by option clause and extended delivery period formula
-
Warranty/AMC: not specified; include standard warranty terms in bid
Terms & Conditions
-
Key term: Option clause allows quantity variation up to 25% at contract and during currency
-
Key term: OEM turnover and bidder turnover criteria with required documentation
-
Key term: Manufacturer Authorization required for non-OEM bidders; submit OEM details
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidders should align with standard government procurement payments and provide proposed terms in bid submission.
Delivery Schedule
Delivery period derived from last date of original delivery order; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD details are not specified in the provided data; bidders should reference standard government LD clauses in their bid.
Bidder Eligibility
-
Minimum average annual turnover over the last 3 years as per bid document
-
OEM turnover criteria met for the offered product category
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Manufacturer Authorization/ OEM authorization submitted for distributors
Tender Data
Bid Details
Quantity
40
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
62
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kanchipuram
Delivery Pincodes
631501
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Roobesh Kumar | 631501,District Resource Centre for Panchayats Collectorate Campus, Vandavasi Road, Little Kanchipuram | Kanchipuram | Tamil Nadu | 631501 | 20 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9858840.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited balance sheets for last 3 financial years or CA/Cost Accountant certificate indicating turnover
OEM authorization / Manufacturer Authorization form
Experience certificates (relevant ICT hardware supply)
Financial statements showing average turnover meeting bidders' criteria
Technical bid documents or compliance certificates (if any)
Bidder contact details and service support information
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to participate in tender in kanchipuram for desktop computers?
Bidders must submit turnover proof (audited balance sheets or CA certificate), GST and PAN, OEM authorization, and service contact details. The tender allows a ±25% quantity variation and requires OEM turnover compliance; ensure all documents are uploaded with the bid.
What documents are required for the desktop computers tender in Tamil Nadu?
Required documents include GST certificate, PAN, 3-year turnover proof, OEM authorization, experience certificates in ICT hardware supply, financial statements, and technical bid/compliance certificates. Ensure authorized distributor authorization if bidding on behalf of an OEM.
What are the delivery terms for Line Interactive UPS tender in Kanchipuram?
Delivery is governed by the option clause, allowing quantity changes up to 25%. The extended period formula is (increased quantity/original quantity) × original delivery period, with a minimum 30 days added if quantity increases; ensure delivery plan aligns with this calculation.
What standards or certifications are required for the UPS and desktops tender?
No explicit standards are listed in the data; bidders should provide standard IT hardware compliance and OEM authorization. Include any applicable warranty terms and post-sale support commitments to strengthen bid credibility.
How is OEM turnover criteria applied in this tender?
OEM turnover must meet the minimum average annual turnover over the last 3 years. In bunch bids, the OEM with the highest bid value must satisfy turnover criteria; provide audited statements or CA certificates to prove compliance.
What is the role of Manufacturer Authorization in this procurement?
Authorized distributors must furnish Manufacturer Authorization forms detailing OEM name, contact, and authorization scope. This ensures compliance for non-OEM bidders and qualifies the bidder for OEM-backed supply and support.