Panchayati Raj Department Bihar FRP Bench Q3 Tender Madhepura 852101 ISO 45001 14001 9001 2015 2026
Progress
Key Highlights
- • ISO standards required: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- • Turnover proof: minimum ₹50 Lakh per year with UDIN for 3 years
- • Mandatory sample in 1 week; notarized anti-blacklist affidavit (Rs1000)
- • OEM authorization certificate required; GST, PAN, UID documentation
- • Quantity flexibility: ±25% during and post-contract with formula-based delivery extensions
Tender Overview
Panchayati Raj Department Bihar invites bids for an FRP Bench (Q3) procurement in MADHEPURA, BIHAR 852101. The tender outlines flexible quantity handling (up to ±25%) with rates fixed for the contracted quantity. Bidder requirements emphasize verifiable financials and compliance capabilities, including turnover, certifications, and sample demonstrations. The emphasis on sample submission within one week and broad ISO standards underscores quality controls. The absence of BOQ items suggests a service/product category in FRP furniture or related equipment, with delivery timing tied to contract execution. Distinctive features include a multi-standard ISO framework and a mandatory notarized anti-blacklist affidavit, plus extensive documentation prerequisites, indicating a formalized, quality-driven procurement process.
Technical Specifications & Requirements
- No explicit product specifications are published in the tender text; however, the buyer mandates the following concrete requirements:
- ISO Certificates: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015.
- Documentation: GST certificate, PAN, UID, and self-attested copies; last 3 years GST Returns (GSTR-3B).
- Turnover: minimum ₹50 Lakh per year with UDIN for three consecutive years.
- Authorization: current Authorization Certificate from the OEM or supplier.
- Sample: physical product sample to be shown within 1 week of tender date.
- Affidavit: notarized Rs 1000 affidavit declaring no blacklisting.
- The at-a-glance terms clause permits quantity variation and extended delivery as per formula, adding a layer of deliverable flexibility for the supplier.
Terms, Conditions & Eligibility
- EMD: not disclosed in the data provided; bidders should verify at bid stage.
- Turnover requirement: ≥ ₹50 Lakh/year with three-year UDIN-backed statements.
- Experience: evidence of similar work experience; not explicitly quantified beyond “Similar Work Experience Certificate.”
- Delivery: delivery period linked to contract terms with extension rules under the option clause; exact days not specified.
- Payment: standard procurement terms pending document clarity; ensure GST and financials accompany bid.
- Documents: include GST, PAN, UID, turnover certificates, sample, OEM authorization, ISO certifications, GSTR-3B for 3 years, notary affidavit.
- Warranty/Penalties: not explicitly stated; infer from ISO-based quality expectations and standard penalty clauses in bidder ATCs.
- The policy enables scope expansion by up to 25% during and after contract execution, with calculation-based delivery extensions.
Key Specifications
-
ISO 45001:2018
-
ISO 14001:2015
-
ISO 9001:2015
-
Turnover: ₹50 Lakh/year (3 years with UDIN)
-
Sample delivery within 7 days
-
Notarized anti-blacklist affidavit ₹1000
-
OEM authorization
Terms & Conditions
-
Quantity may increase/decrease by up to 25% at contract placement
-
Delivery extension permissible via formula-based time adjustment
-
Mandatory ISO certifications and turnover proof with UDIN
Important Clauses
Payment Terms
Terms to be finalized; vendors should anticipate standard GST-compliant payment on delivery or as per contract
Delivery Schedule
Delivery starts after order date; extended delivery window calculated by (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties to be defined in contract; standard L.D. clauses apply for late delivery or non-compliance with ISO standards
Bidder Eligibility
-
Minimum annual turnover ₹50 Lakh for each of the last three financial years with UDIN
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certified
-
OEM authorization and no-blacklist affidavit
Tender Data
Bid Details
Quantity
30
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FRP Bench (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jepi Ram | 852116,Ganeshpur , Block- Puraini , District- Madhepura | Madhepura | Bihar | 852116 | 30 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-10054433.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
UID (Aadhaar/Unique ID) proof
Turnover certificates for last 3 years with UDIN
GSTR-3B returns for last 3 years
ISO Certificates: 45001:2018, 14001:2015, 9001:2015
OEM authorization certificate
Notarized affidavit of not being blacklisted (Rs1000)
Physical product sample to be shown within 1 week of tender date
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for FRP bench tender in Madhepura Bihar 2026?
Bidders should prepare GST, PAN, UID, and 3-year turnover with UDIN; provide OEM authorization, ISO certifications (45001/14001/9001), and notarized anti-blacklist affidavit. Include a physical bench sample within 7 days, and comply with quantity variation terms up to 25%. Ensure sample and documentation meet the specified standards.
What documents are required for Bihar FRP bench procurement?
Required documents include GST certificate, PAN, UID, turnover certificates with UDIN for three years, GSTR-3B returns, OEM authorization, ISO certifications (45001/14001/9001), notary anti-blacklist affidavit, and the physical product sample within 1 week of tender date.
What ISO certifications must be met for this Bihar tender?
Bidders must hold ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 certifications. These are mandatory alongside OEM authorization and turnover proof, reflecting quality, environmental, and occupational health management commitments.
What is the quantity variation permitted in this bid?
The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency of the contract, with delivery time adjusted using the specified formula and a minimum of 30 days.
What is the sample submission requirement for bidders?
A physical product sample must be demonstrated within 7 days of tender date, enabling evaluation of FRP benches against quality and finish criteria before award.
When will the OEM authorization and affidavits be required?
Submit OEM authorization certificates with bid; include a notarized Rs 1000 affidavit declaring non-blacklisting as part of the submission package.
What are the key delivery terms and penalties to note?
Delivery starts after the order date; extended delivery periods may apply. While LD/penalties are not detailed, standard procurement practice requires adherence to contract terms and timely delivery under ISO-compliant practices.
How is turnover demonstrated for eligibility in this Bihar tender?
Provide turnover certificates for the last three financial years with UDIN, proving minimum annual turnover of ₹50 Lakh, to satisfy eligibility criteria for the FRP bench procurement.