Indian Army Toner Cartridges Tender Department of Military Affairs 2026 | Generic Consumables Procurement
Bid Publish Date
01-Sep-2026, 9:54 am
Bid End Date
12-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • Generic toner cartridge procurement with 25% quantity flex during contract
- • Mandatory financial health verification and no liquidation indicators
- • Required submission of PAN, GSTIN, cancelled cheque, EFT mandate
- • Vendor code creation documents must be uploaded with bid
- • Delivery period adjustments based on option clause with minimum 30 days
- • OEM model compatibility criteria to be demonstrated by bidders
- • No BOQ items available; focus on cartridge compatibility and yield specifications
- • Emphasis on timely delivery and cross-model printer compatibility
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for the procurement of toner cartridges / ink consumables for printers. Although precise quantities and estimated values are not disclosed, the contract includes a unilateral option clause allowing up to 25% quantity variation at contracted rates. Delivery timelines reference the original delivery period, with extended durations derived from the formula in the terms. This procurement targets generic printer consumables with emphasis on compatibility across OEM models and printer types. A key differentiator is the flexible quantity management during the currency of the contract, enabling responsive supply to changing needs.
Technical Specifications & Requirements
- Category: GENERIC cartridge class; compatible with multiple Printer/MFD brands
- Type: Cartridge/Consumable; color specification to be determined by offered range
- Model references: OEM printer model numbers and cartridge model numbers as specified by the bidder
- Minimum Yield: Specified by bidder as pages (to be validated against IS/ISO standards if applicable)
- Compliance emphasis: Ensure compatibility with chosen printer fleets and achievement of stated yield targets; maintain consistent print quality across batch deliveries
- Documentation for submission: Provide product data sheets and OEM compatibility notes demonstrating cross-model support
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at bid rates; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
- Bidder financial health: not under liquidation or bankruptcy; must upload an undertaking
- Required bidder documents: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
- Vendor code: submission of documents for vendor code creation is mandatory
- Compliance: adhere to generic terms and ensure timely delivery; no explicit tender ID or dates in the summary
Key Specifications
-
Toner cartridge/ink consumable for printers
-
Generic cartridge class with cross-brand compatibility
-
Model numbers of OEM printers and cartridge consumables required
-
Minimum yield (pages) specified by bidder
-
Color specification to be defined by offered range
Terms & Conditions
-
25% quantity variation during contract at same rates
-
Delivery period adjustments with minimum 30 days
-
Must provide PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not specified in detail; ensure timely payment per contract after delivery per government norms
Delivery Schedule
Delivery window aligned with original delivery period; extended period calculations apply if option clause exercised
Penalties/Liquidated Damages
Not explicitly stated; refer to standard government procurement LD provisions if applicable
Bidder Eligibility
-
Non-liquidation and non-bankruptcy status
-
GSTN and PAN validity
-
Ability to evidence OEM compatibility and data sheets
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
DEHRADUN
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | DEHRADUN | DEHRADUN | - | - | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9827345.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
Undertaking on financial standing (not under liquidation/bankruptcy)
OEM authorization or product data sheets proving compatibility
Vendor code creation documents
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Printhead (For Inkjet Printers) |
| GENERIC | Color of the Ink/Toner | Black, Blue, Red, Grey, Gold, Silver, Yellow, Cyan, Magenta, White, Mattel Black, Photo Black, Light Cyan, Light Magenta, NA, Tri-Color(CMY), Green, Photo Cyan, Photo Magenta, Photo Grey, Chroma Optimizer, Orange, Violet, Fluorescent Pink |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP DesignJet T1700 |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 731 Printhead-P2V27A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
How to bid for Indian Army toner cartridges tender in 2026?
Bidders should verify eligibility: non-liquidation status, valid PAN and GSTIN, and an EFT mandate. Prepare OEM compatibility data sheets, product specifications, and ensure compliance with the 25% quantity variation option. Submit vendor code documents and undertake financial health proof as required by the terms.
What documents are required for Army toner cartridge procurement?
Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Include undertaking on financial standing, OEM authorizations or data sheets proving compatibility across target printer models, and vendor code creation documents as per the buyer's terms.
What is the option clause for quantity variation in this tender?
The purchaser may increase or decrease the quantity up to 25% of bid quantity at contracted rates. Additional time is calculated by the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the key delivery terms for Army printer consumables?
Delivery must align with the original delivery period; if exercised, extended time follows the option clause calculation. Ensure cross-brand compatibility and maintain consistent yield per the submitted minimum pages data.
Which documentation proves OEM compatibility for cartridges?
Provide OEM data sheets, model references for both printers and cartridges, and cross-model compatibility notes. Include any required certifications or authorizations from the OEM to demonstrate compliant supply across designated printer fleets.
What are the eligibility criteria for financial standing in this tender?
Bidder must not be under liquidation or bankruptcy; provide an undertaking confirming financial solvency. Ensure EFT mandate and other financial documents are ready for bid submission.