Indian Army Trophy & Event Material Tender Tinsukia Assam 2026 - ISI/ISO Compliant Supplies & Flex Boards
Progress
Key Highlights
- • Cross-category government event procurement including trophies, medals, ribbons, flex boards, invites, brochures, streaming, décor, energy drinks, and first aid kits
- • Specific flex board sizes: 10ft x 7ft (70 sqft), 6ft x 4ft (24 sqft), 5ft x 3ft (15 sqft)
- • EMD amount: ₹50,000; option to increase quantity up to 25% during contract and extended delivery periods
- • Mandatory data sheet upload; strict parameter matching to avoid bid rejection
- • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
- • ATC terms govern data accuracy, security, and non-return of faulty disks per policy
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad range of event-related procurement in TINSUKIA, ASSAM (786125). The scope covers trophies, medals for winners and runners-up, ribbons, medal stickers, certificates, footballs and nets, flex boards in multiple sizes (10ft x 7ft, 6ft x 4ft, 5ft x 3ft), invitation cards, information brochures, YouTube live streaming, decorations, energy drinks, special diets, first aid kits, and related tournament logistics. The tender states an EMD of ₹50,000 and references 19 BOQ items with varied civil, decorative, and print requirements. The bid must align with a mix of merchandise, print collateral, and event services, delivered for a government event context in the northeast. The inclusion of multiple formats and sizes for flex boards creates a distinctive scope that requires precise data sheets and vendor alignment with the Buyer’s ATC terms. Unique aspects include the broad cross-category requirement and the need to coordinate display materials with live-streaming and on-site facilities.
Technical Specifications & Requirements
- No formal product specifications published; however, itemized flex boards have explicit dimensions: 10ft x 7ft (70 sqft), 6ft x 4ft (24 sqft), 5ft x 3ft (15 sqft).
- Data Sheet upload is mandatory to enable parameter matching against bid parameters.
- 19 BOQ items indicate a mixed procurement profile spanning trophies, medals, print collateral, event services, and on-site amenities.
- Required documents for Vendor Code Creation include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; non-return policy for faulty hard disks is noted.
- Notable risk controls include mismatch consequences and ATC terms to be reviewed by bidders.
Terms, Conditions & Eligibility
- EMD: ₹50,000 (as per bid terms).
- Delivery period terms allow option to increase quantity by up to 25% at contracted rates; extended delivery time rules apply with minimum 30 days.
- Documents to accompany bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; data sheet of offered products must be uploaded and match specifications.
- Data Sheet conformity is essential to avoid rejection due to parameter mismatch; hard disk return policy applies to warranty scenarios.
- The ATC and generic terms govern vendor code creation and compliance checks, with emphasis on data accuracy and policy adherence.
Key Specifications
-
Flex board sizes and area: 10ft x 7ft (70 sqft), 6ft x 4ft (24 sqft), 5ft x 3ft (15 sqft)
-
EMD amount: ₹50,000
-
BOQ: 19 items indicating multi-category procurement
-
Delivery延periods: option to increase quantity up to 25% at contracted rates; minimum 30 days
-
Data Sheet requirement: mandatory upload with bid; data sheet must match product specs
Terms & Conditions
-
EMD of ₹50,000 required with bid submission
-
Option clause allows 25% quantity variation and corresponding delivery extension
-
PAN, GSTIN, cancelled cheque, and EFT mandate required for bid participation
Important Clauses
Payment Terms
No explicit payment terms provided; terms governed by buyer ATC and contract once awarded
Delivery Schedule
Delivery period can extend with option clause; additional time calculated as (Increase quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; adherence to ATC terms and contract conditions implies potential LD in case of default
Bidder Eligibility
-
Provide PAN and GSTIN; meet EFT mandate requirements
-
Submit Data Sheet matching all offered product specifications
-
Agree to 25% quantity variation and extended delivery terms under option clause
Tender Data
Bid Details
Quantity
1363
Category
Trophy for Winner
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Trophy for Winner , Trophy for Runners up , Medal for Winner and Runner , Ribbon for Medal , Medal Sticker making Charge , Certificate for Winner and Runner up , Football , Football Nets , flex board 10ft X 7ft 70 sqft , flex board 6ft X 4ft 24 sqft , flex board 5ft X 3ft 15 sqft , invitation cards , info Brocher and tournament details , youtube live streaming , Decoration , Enterinment , Energy Drink , Special Diet For Player and Offical , First Aid Kits
Advisory Bank
State Bank of India
Pre-Bid & Qualification
Pre-Bid Date
09-09-2026 15:00:00
Pre-Bid Venue
meet.google.com/rcs-rvve-qjv
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tinsukia | Tinsukia | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9783760.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Trophy for Winner
Product
Trophy for Runners up
Product
Medal for Winner and Runner
Product
Ribbon for Medal
Product
Medal Sticker making Charge
Product
Certificate for Winner and Runner up
Product
Football
Product
Football Nets
Product
flex board 10ft X 7ft 70 sqft
Product
flex board 6ft X 4ft 24 sqft
Product
flex board 5ft X 3ft 15 sqft
Product
invitation cards
Product
info Brocher and tournament details
Product
youtube live streaming
Product
Decoration
Product
Enterinment
Product
Energy Drink
Product
Special Diet For Player and Offical
Product
First Aid Kits
Product
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Trophy for Winner | Product | 1 | nos | amahajan@359 | 15 | |
| 2 | Trophy for Runners up | Product | 1 | nos | amahajan@359 | 15 | |
| 3 | Medal for Winner and Runner | Product | 50 | nos | amahajan@359 | 15 | |
| 4 | Ribbon for Medal | Product | 50 | nos | amahajan@359 | 15 | |
| 5 | Medal Sticker making Charge | Product | 100 | nos | amahajan@359 | 15 | |
| 6 | Certificate for Winner and Runner up | Product | 50 | nos | amahajan@359 | 15 | |
| 7 | Football | Product | 30 | nos | amahajan@359 | 15 | |
| 8 | Football Nets | Product | 5 | nos | amahajan@359 | 15 | |
| 9 | flex board 10ft X 7ft 70 sqft | Product | 10 | nos | amahajan@359 | 15 | |
| 10 | flex board 6ft X 4ft 24 sqft | Product | 8 | nos | amahajan@359 | 15 | |
| 11 | flex board 5ft X 3ft 15 sqft | Product | 8 | nos | amahajan@359 | 15 | |
| 12 | invitation cards | Product | 80 | nos | amahajan@359 | 15 | |
| 13 | info Brocher and tournament details | Product | 80 | nos | amahajan@359 | 15 | |
| 14 | youtube live streaming | Product | 10 | days | amahajan@359 | 15 | |
| 15 | Decoration | Product | 10 | days | amahajan@359 | 15 | |
| 16 | Enterinment | Product | 10 | days | amahajan@359 | 15 | |
| 17 | Energy Drink | Product | 400 | nos | amahajan@359 | 15 | |
| 18 | Special Diet For Player and Offical | Product | 440 | nos | amahajan@359 | 15 | |
| 19 | First Aid Kits | Product | 20 | nos | amahajan@359 | 15 |
Categories
4
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army trophy and event materials tender in Assam 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid; upload the Data Sheet for all products; comply with the ATC terms and ensure accurate matching of product specifications against the offered items.
What documents are required for vendor code creation in this tender
Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; data sheet for offered products must be uploaded to enable parameter matching and prevent bid rejection.
What are the flex board specifications in this procurement
Flex boards requested in three sizes: 10ft x 7ft (70 sqft), 6ft x 4ft (24 sqft), and 5ft x 3ft (15 sqft); ensure print quality and material durability per data sheet and ATC terms.
What is the EMD amount and its payment terms for this bid
EMD is ₹50,000; payment method and timeline are governed by ATC terms after bid submission and contract award, with standard government security deposit procedures.
What delivery terms apply if quantity increases up to 25%
If quantity increases up to 25%, delivery period adjusts using (Increase quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.
What standards or conformity checks are required for product data sheets
Data sheets must precisely match offered product specifications; any unexplained mismatch can lead to bid rejection; ensure all technical parameters are clearly documented and aligned with the BOQ items.
Where to view ATC terms and how they affect eligibility
ATC terms govern bid submission, data accuracy, and vendor responsibilities; bidders should review the uploaded ATC document to ensure compliance with security, data handling, and delivery requirements.
What items are included in the 19 BOQ categories for this tender
BOQ encompasses trophies, medals, ribbons, sticker labels, certificates, footballs and nets, flex boards, invitation cards, brochures, YouTube streaming, decoration, energy drinks, special diets, and first aid kits.