Kendriya Vidyalaya Sangathan Facility Management Services Tender Varanasi Uttar Pradesh 2026 Lump Sum
Bid Publish Date
24-Oct-2026, 12:26 pm
Bid End Date
03-Nov-2026, 2:00 pm
Value
₹2,00,000
Location
Progress
Tender Overview
- Organization: Kendriya Vidyalaya Sangathan, Department of School Education and Literacy, Varanasi, Uttar Pradesh. Procurement for Facility Management Services (Lump Sum), including cleaning items/consumables provided by the service provider within the contract cost. Estimated value is ₹200,000. Scope covers educational institute maintenance and related services at the specified venue. A key differentiator is the inclusion of consumables in the lump-sum contract, with quantity/duration flexibility up to 50% as per buyer terms. This tender emphasizes service capability for educational environments and provider reliability.
Technical Specifications & Requirements
- No standard technical specifications are listed in the provided data; however, the tender contemplates lump-sum facility management with integrated cleaning consumables.
- The contract allows the buyer to modify scope/duration up to 50% before award and after issuance, enabling scope expansion within permissible limits.
- Valid past-performance evidence is acceptable via multiple formats (contract copies with invoices plus self-certification, client execution certificates, or third-party notes).
- Bidders must upload required certificates; failure to submit may result in rejection per ATC. The BOQ contains zero items, indicating a generic service-based procurement rather than itemized hardware.
Terms & Eligibility
- EMD not specified in the available data; bidders should verify exact amount in the bid document.
- Experience proof can be provided via contract copies, execution certificates, or third-party release notes.
- The buyer reserves the right to increase contract scope/value by up to 50% with consent.
- Submission requires relevant certificates and documents as per ATC; non-submission risks rejection.
- This procurement targets service providers capable of educational institute facility management including cleaning consumables.
Key Specifications
-
Service category: Lump-sum Facility Management Services for educational institute
-
Inclusion: Cleaning consumables provided by service provider within contract cost
-
Estimated contract value: ₹200,000
-
Flexibility clause: quantity/duration up to 50% (before award and after issuance)
-
Past Experience evidence: multiple acceptable formats (contracts, invoices, execution certificates)
-
BOQ: Not itemized; no technical specification details available
Terms & Conditions
-
Key EMD/participation documents must be uploaded as per ATC
-
- Experience proof via contract/invoice or client certificate
-
- Lump-sum service scope may expand up to 50% with consent
Important Clauses
Payment Terms
Not specified in data; verify in bid document and ATC changes; expect lump-sum payment terms tied to milestones or contract completion
Delivery Schedule
Not specified; tender indicates ongoing facility management at educational site; confirm service hours and onsite availability in contract
Penalties/Liquidated Damages
Not specified; penalties likely per standard procurement policies; verify in ATC for performance-based LD or service-level penalties
Bidder Eligibility
-
Evidence of past facility management or cleaning services for educational institutions
-
Ability to supply cleaning consumables included in lump-sum contract
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Compliance with submitting mandatory certificates and documents as per ATC
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - EDUCATIONAL INSTITUTE; CLEANING ITEMS; Consumables to be provided by service provider (inclusive in contract cost)
Delivery Details
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arun Kumar Singh | 221004,Kendriya Vidyalaya BLW Kanchanpur Varanasi Uttar Pradesh | Varanasi | Uttar Pradesh | 221004 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10076486.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience certificates (contracts/invoices or client execution certificates)
Financial statements or turnover evidence
EMD deposit proof (if required by bid document)
Technical bid documents and compliance certificates
OEM authorizations or service provider Certifications (if applicable)
Any other documents requested in ATC or Corrigendum
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Varanasi Uttar Pradesh 2026
Bidders should prepare the required documents (GST, PAN, experience certificates, financial statements, EMD proof) and upload them with the technical bid as per ATC. Ensure the lump-sum FM scope includes cleaning consumables and confirm the 50% scope-change clause before award.
What documents are required for KVS facility management bid in Varanasi
Required documents include GST certificate, PAN card, past experience certificates, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations if applicable. Ensure all documents align with bid terms and are uploaded to the portal.
What are the key eligibility criteria for educational FM services tender
Eligibility includes proven FM experience for educational institutes, ability to supply consumables under lump-sum terms, and submission of all certificates per ATC. Past contracts, client certificates, and third-party notes are acceptable as proof of past performance.
When is the 50% quantity/duration flexibility applicable for the FM contract
The 50% flex clause applies at contract award and can be exercised to increase scope or duration up to half of the original value or duration, subject to service provider consent and formal amendment.
What standards or certifications are required for this KVS bid in Varanasi
The tender requires submission of standard certificates per ATC; specific ISO or BIS standards are not listed in available data. Ensure compliance with general certification requirements and attach all relevant certifications with the bid submission.
What is the estimated contract value and what does it cover
Estimated value is ₹200,000. The contract covers Lump-Sum Facility Management Services for Kendriya Vidyalaya Sangathan in Varanasi, including cleaning consumables supplied by the service provider within the contract cost.
What are the payment terms and delivery expectations in this tender
Payment terms are not explicitly stated in the available data; verify in the bid document. Delivery expectation centers on ongoing facility management at the educational site with service hours to be specified in the contract.
How to verify past project experience for eligibility
Provide at least one contract copy with invoices and self-certification, or an execution certificate from the client with contract value, or equivalent third-party release notes to demonstrate relevant FM experience.