Panchayati Raj Department Bihar Handpump Sub-Assemblies Tender PURNIA 854102 IS 15500 Part 3 2026
Progress
Key Highlights
- • IS 15500 (Part 3) compliance for deepwell handpump components
- • ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certification requirements
- • Up to 25% quantity variation with contracted rates
- • Mandatory local service centre presence
- • GST certificate, PAN, UID, turnover certificates, and ITRs required
- • Pre-qualification includes prior order certificates (CARC) and sample submission within 7 days
Tender Overview
Panchayati Raj Department, Bihar invites bids for handpump sub-assemblies (deepwell hand pump components) conforming to IS 15500 (Part 3). The procurement is targeted at the district of PURNAI? PURNIA, BIHAR (PIN 854102), with no BoQ items listed and a flexible quantity clause allowing up to 25% variation in order quantity during and after contract. Bidders must provide a range of compliance documents and demonstrate capacity to deliver with urgency, including sample submission within one week of tender date. The tender emphasizes adherence to multiple management standards and local service support, signaling a supply chain capable of ongoing maintenance and post-sale service. A strong differentiator is the requirement for a full suite of ISO certifications and documented financial and operational stability, including turnover benchmarks and prior project experience.
Technical Specifications & Requirements
- Category: Assemblies/Components for Deep Well Hand Pumps
- Nominal Bore: Riser Pipe (exact bore not specified in data; must be verified)
- Standards: IS 15500 (Part 3) compliance required; ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications
- Documentation required: GST Certificate, PAN, UID, turnover certificates for last two years (₹50 Lakh/year), Authorization Certificate, GST returns (GSTR-3B), notarized affidavit of non-blacklisting, ITRs (AY 2023-24 to 2025-26), Audit Report & Balance Sheet, item catalog, and prior order certificates
- Samples: Physical product sample within 7 days of tender date
- Local support: Mandatory Local Service Centre
- Experience/Track record: Prior completion certificates (last five projects) per purchaser/CARC certificate
- Miscellaneous: Notarized declarations, vendor catalogs in color, and supplier address/ownership details
Terms, Conditions & Eligibility
- Option clause allows up to 25% quantity variation during/after contract at contracted rates
- Delivery period timing governed by order dates and extension rules; minimum delivery window applies for optioned quantities
- EMD and payment terms not explicitly disclosed in available data; bidders should prepare standard bid security and verify at bid stage
- Documentation required for submission includes GST/PAN/UID, turnover certificates, ISO certificates, and authenticated samples; ensure availability of local service capability
- Compliance: firm must be non-blacklisted, provide ITRs for three financial years, and maintain audited financial statements
- Warranty/Support: ISO-based management systems imply post-sale support expectations; verify exact terms during bid clarification
- Submission: physical product sample and all mandatory documents must be submitted per tender guidelines; ensure OEM authorization if applicable
Key Specifications
-
Product: Deepwell handpump sub-assemblies/conforming IS 15500 Part 3
-
Category: Assemblies/Components for handpump; adopt riser pipe bore specifications
-
Standards: IS 15500 (Part 3); ISO 45001:2018; ISO 14001:2015; ISO 9001:2015
-
Capex/Capacities: Not disclosed; ensure scope covers required assemblies and domestic supply
-
Quality/Certification: ISI or OEM certification where applicable; color catalogues; local service capability
Terms & Conditions
-
Quantity variation up to 25% with contracted rates
-
Mandatory ISO certifications and IS 15500 Part 3 compliance
-
Comprehensive pre-qualification documents and local service center
Important Clauses
Payment Terms
Not explicitly disclosed; verify during bid clarification and ensure alignment with delivery milestones and supply chain performance
Delivery Schedule
Delivery period to be calculated from last date of original delivery order; extended delivery time can be triggered under option clause with minimum 30 days
Penalties/Liquidated Damages
Details not provided; bidders should expect standard government procurement LD provisions and verify at bid stage
Bidder Eligibility
-
Turnover of ₹50 Lakh per year for last two financial years
-
Not blacklisted; notarized affidavit provided
-
Local service centre presence and prior project experience (CARC certificates)
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854304,GANESHPUR PANCHAYAT BHAWAN K. Nagar Purnia 854304 Bihar | Purnia | Bihar | 854304 | 5 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9833973.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Certificate
PAN Card
UID (Aadhaar or equivalent) or organization identification
Turnover certificate for last 2 financial years (₹50 Lakh per year)
Authorization Certificate (OEM or authorized distributor)
Physical product sample to be shown within 1 week of tender date
ISO Certificates: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
GST Return (current year) & GSTR-3B
Notarized affidavit of not being blacklisted
ITR for AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Catalog with item details (colorful), 5 prior work completion certificates (CARC)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Assemblies/Components | Head Assembly complete with all necessary components , above ground mechanism operating the plunger |
| Generic | Suitable for Deep Well Hand Pump Type | EDWP |
| Generic | Nominal Bore of Riser Pipe | 32.0 |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for IS 15500 Part 3 handpump tender in Bihar?
Bidders must submit GST/PAN/UID, turnover certificates, ISO certificates, OEM authorization, and a color catalog. Include a physical product sample within 7 days, ITRs for three years, and CARC project certificates. Ensure local service centre presence and conformity to IS 15500 Part 3.
What documents are required for handpump components procurement in Purnia?
Required documents include GST registration, PAN, UID, last two years turnover certificates (₹50 Lakh/year), ISO 45001/14001/9001 certificates, GST returns (GSTR-3B), notarized non-blacklist affidavit, ITRs (three years), audit report, balance sheet, and OEM authorization if applicable.
What are the technical standards for deepwell handpump sub-assemblies?
Bidders must deliver components conforming to IS 15500 Part 3 and hold ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 certifications. Ensure sample submission, local service support, and accurate riser pipe bore specifications as per tender data.
When is the delivery window and quantity variation allowed?
Delivery terms enable up to 25% quantity variation at contracted rates. Delivery period starts from the last date of the original delivery order; extended periods apply with a minimum 30-day extension when option clause is exercised.
What is the required local support for this handpump tender?
A mandatory Local Service Centre must be established or accessible. This supports warranty/service, indicates a regional distribution network, and is a key eligibility criterion alongside ISO certifications and regulatory compliance.
What samples and catalog submissions are expected?
Submit a physical product sample within 7 days of tender date and provide a detailed color catalog of all items. Include prior project references (CARC certificates) and ensure product data aligns with IS 15500 Part 3 specifications.
Which years’ ITRs are required for eligibility?
Provide ITRs for the assessment years 2023-24, 2024-25, and 2025-26. These documents support financial stability and compliance; ensure filings are legally verifiable and correspond with audited accounts.
What happens if the quantity changes mid-contract?
The purchaser may increase/decrease up to 25% of bid quantity at contracted rates. Delivery timing adjusts based on the extended delivery period, calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days.